CITY OF HELENA WEST HELENA, ARKANSAS
JAMES F. VALLEY, MAYOR
(870)817-4035 CELL PHONE _________________________________________________________________________________________
ADMINISTRATION WEEKLY DHR - 08/16/2010 PREPARED BY: _____________________________, COS; DANA J. FLOWERS, AA; BELINDA COVINGTON, PA; AND CHAN MANSFIELD.
SPECIFIC WEEKLY ACTIVITIES
MONDAY:
Attended DHM -- Roderick Brown of the Helena-West Helena Fire Department in charge.
Ordered City Close 1/2 half on Friday before Labor and all day on Labor Day
Civil Service Exam Administered
Met with Office Staff
Attended Words of Encouragement at J.F. Wahl Elementary School
Checked River Park for general pruning needs and shrubbery clean-up
VISITED VARIOUS SITES FOR UPDATES ON WORK THAT HAS BEEN DONE.
Designated Dana Flowers as being in charge of DHM for 8/23/2010
Signed POs for Landfill
Checked South Baringo razing project
Wor
TUESDAY:
AUDITORS WORKING ON PLAZA
Monitored some cleaning being done to the River Park
CHECKED POs
CLOSING CITY FOR 1/2 ON FRIDAY PRECEDING LABOR DAY
Street light for Juanita Jackson on the 600 block of West Garland and the 200 block of Washington
Checked progress on South Baringo street razing project
Checked road complaint regarding Radial Street.
Attended City Council Meeting
Presented Financial Statement for August to the City Council
WEDNESDAY:
INTERIM REQUESTS FROM THE AUDITORS ON THE DEBIT CARD: RESPONSES DUE 8/12/2010
CHECKED POs
Wire Transfer from BOTO requested to early release of payroll (due 20th) (released on 18th)
DIRECTED THAT SHRUBBERY BE REMOVED ALONG SPRINGDALE ROAD FROM A POINT EAST OF QUAPAW TO THE STOP AHEAD WARNING SIGN AND WEST TO THE INTERSECTION AT RIDGEMONT. THIS CUTTING SHOULD RAISE THE VISIBILITY VERTICALLY 22 FEET AND SOUTHWARDLY 15 FEET. FOLLOW UP INSPECTION MADE -- NO WORK DONE AT THIS TIME.
DISCUSSED GRANT INVOICE ISSUES WITH OFFICE MANAGER, CHIEF SECRETARY AND MAJOR SCOTT
SCHEDULED FOLLOW UP VISIT WITH POLICE CHIEF, OFFICE MANAGER AND DISPATCHER REGARDING TWO POSITIONS: DOMESTIC VIOLENCE ADVOCATE/INVESTIGATOR AND DISPATCH CASHIER/CLERK
SPOKE VIA PHONE WITH MOTHER OF CANDIDATE FOR FIREFIGHTER POSITION -- WANTED AN UNDERSTANDING OF THE PROCESS AND PROGRESS (OR LACK THEREOF). FOLLOW UP REQUIRED.
OBSERVED POTENTIAL DRAINAGE PROBLEM ON QUAPAW TRAIL--FOLLOW UP REQUIRED
SIGNED POs FOR STREET
Spoke with Patrick Allen re: Hayward Tate regarding Verlyn Rogers property being razed
Spoke with Dianne Norman, EAPPD, regarding grant agreement being prepare for our community.
Visited various railroad crossings; inspected work by City Street Department and Arkansas Midland Railroad Company
THURSDAY:`
CHECKED POs
DIRECTED THAT THE CLERK TAKE ACTION TO ADD JAY V. HOLLOWELL AS A SIGNATORY ON OUR CHECKING ACCOUNTS (STILL PENDING)
Governor Mike Beebe in town:
Breakfast at Delta AHEC
Ribbon Cutting celebrating 30 years and new R & D Center at SYRGIS in Industrial Park
El Rio Lindo lunch
Tour, impromptu, KIPP Elementary and Middle Schools
Visit to The Thrive Center, 310 Cherry Street, see presentation on the new Phillips County Incubator and meet clients and Delta Jewels
Cogitated upon hiring Firefighters from most recent exam. Mayor still feels conflicted about the best course of action.
APPROVED PAYMENTS TO VARIOUS VENDORS
CHECKED STATUS ON THE REPAIR OF THE FLOOR IN THE OFFICE AT 98 PLAZA WHERE THE SEWER LINE HAD TO BE REPLACED. FLOOR HAS BEEN POURED IN OFFICE SPACE. NEEDS CARPETING REPLACED.
WORKED ON AUDIT-- Two sets of requests for information pending
Emailed Signed Resolutions on Disaster Relief $407,000.00 grant to Diane Norman, East Arkansas Planning and Development District (diane@eapdd.com).
REVIEWED CITY COUNCIL AGENDA FOR TUESDAY, September 7, 2010
MET WITH DEMETRIUS DESQUARE REGARDING VARIOUS CONCRETE WORK NEEDED. CHECK READY FOR PICK-UP ON 8/20/10
Penned a letter of support to Governor Beebe for Mid-Delta Communication Services re: Transportation--Margaret Staub asked about this letter-- make sure she sees a copy of it.
Met with Hayward Tate regarding Verlyn Rogers property being razed
Met with Roy Lee Williams regarding bush hogging property and alley in 300 Block of South Coanza and Baringo. The weeds are about 10 feet tall in that area.
Spoke with Joe King, King Disposal re: moving roll-off container to 300 Block of South Baringo
Approved day off request from WB;
Received notice that purchasing agent is off work through 16th per doctor
Attended A & P Commission Meeting
Attended Historic District Commission Meeting
Attended Civil Service Hearing on Chris Manning
Signed Bank Card on New Landfill Closure/Expansion Account (Southern Bancorp) Names include MJ, JH, SR, MB and JV
Assisted Kim Sykes Mitchell and Lita Moore Johnson
FRIDAY:
CONTINUED WORKING ON 941 REPORTS
ARML Executive Committee Meeting in Mountain Home, Arkansas
ISSUED RESOLUTIONS TO BEREAVED FAMILIES
Received notice that First Street has been repaired; concrete is setting. Road should open upon concrete being dry enough for traffic.
Reinstated Chris Manning post Civil Service Hearing -- Discipline Recorded in Personnel File
DIRECTED THAT THE KNUCKLEBOOM TRUCKS ASSIST WITH THE REMOVAL OF TREE SHRUBBERY ON PECAN NEAR WALKER LEVEE.
Dictated Letter to Rogers Word Service for Shirley Key Garner (Ascertaining Status)
RECEIVED NUMEROUS CALLS REGARDING COREY MATTHEWS | TEEN JOB SEARCH. TRIED TO REACH HIM AT 8708164015 TO NO AVAIL. WILL SEND POLICE OFFICERS MEET WITH COREY MATTHEWS SOON.
HIRED ONE CERTIFIED LAW ENFORCEMENT OFFICER IN AN ADMINISTRATIVE CAPACITY PENDING CSC TESTING ON 16TH.
PHOTOGRAPHED VARIOUS CITY WORK SITES FOR WEB POSTING.
PICKED UP BLACK MALIBU FROM WEST HORNOR
Rescheduled Photo Opportunity for Departments within 226 Perry Street
Letter on Historic District Commission -- considering reducing the number of members. The commission is having a tough time making a quorum.
"Dana did plenty; its a secret."
FUTURE WEEKLY ACTIVITIES:
TRAVEL REIMBURSEMENT FORMS
UNIFORM CONTRACT
AUDIT DEADLINE 8/12/10
OVERNIGHT TRAVEL APPLICATION FORMS
NBC-LEO CONFERENCE MEMPHIS, TN AUGUST 11-14, 2010
ARML PLANNING MEETING - MOUNTAIN HOME, AR AUGUST 19-21, 2010
GREEN EXPO (DELTA) HELENA-WEST HELENA, AUGUST 26-27, 2010
NCBM CINCINNATI, OHIO SEPTEMBER 8-12, 2010
MS DELTA GRASS ROOTS CAUCUS, WASHINGTON, DC, SEPTEMBER 21-23, 2010
IMLA CONFERENCE, NEW ORLEANS, LA OCTOBER 10-13, 2010
FOLLOW UP ACTIVITIES:
DEATH NOTIFICATION PROTOCOL - WHAT IS IT?
ANNEXATION -- ISLANDS
ANNEXATION -- GENERALLY
STREET PAVEMENT AND DRAINAGE PLANS
CITY COUNCIL REQUESTS FOR INFORMATION
ENSURE THAT BOOK IS ACCURATE FOR G&K DELIVERIES
TRANSITION TO ARAMARK UNIFORMS
INVOICES
CSC MEETINGS AND HEARING(S)
LAND USE MAP AND RESOLUTION
CITY COUNCIL MEETING AUGUST 17, 2010 AND SEPTEMBER 7, 2010
PLANNING COMMISSION MINUTES FOR COUNCIL MEMBERS
VEHICLE LISTING FOR COUNCIL MEMBERS
TREASURER'S REPORT FOR JULY (SEE IF CAN BE DONE BEFORE 8/3/2010)
STAFF CONCERNS/ISSUES:
PLANNING COMMISSION: TBA
COS: RESIGNED TO TAKE NEW JOB -- POSITION NOT LIKELY TO BE FILLED IMMEDIATELY | DUTIES SHARED BY COLLECTIVE BODY | TBA -- DARREL WINSTON ADDED TO ADMINISTRATIVE STAFF PENDING CIVIL SERVICE COMMISSION TESTING.
CIVIL SERVICE COMMISSION: SHIRLEY KEY GARNER HAS RESIGNED -- Question raised as to whether Mrs. Garner has resigned the commission or her position as secretary of the commission.
EDDIE SCHIEFFLER
WILLIE MINOR
BOB REYNOLDS
JOE MURPHY
MARK ROGERS
A & P COMMISSION: TBA
WATER -- ADVERTISED OPEN POSITION
POLICE HAS SEVERAL OPEN OFFICER SLOTS
FIRE DEPARTMENT HAS SIX OPEN FIREFIGHTER SLOTS
SANITATION NEEDS ONE MORE STAFF PERSON
98 PLAZA STREET SITE NEEDS JANITORIAL CARETAKER (ADD TO BW'S DUTIES/PERMIT OVERTIME)
ADD PART-TIME HELPERS FOR JANITORIAL SERVICES
HISTORIC DISTRICT COMMISSION -- MAKE ASSESSMENT OF MEMBERS AND ATTENDANCE
ALL COMMISSIONS -- CHECK ON TERM EXPIRATION(S)
ASCERTAIN TOTAL OPEN SLOTS