This is a questionnaire to review with your advisor to get to know each other and your expectations for your org
This will give you access to your org's email and google drive for the new EBoard members
EriKa Monfort
She/Her/Hers
erika.monfort@simmons.edu
Cynthia Perry
She/Her/Hers
cynthia.perry@simmons.edu
Courtney Kramer
She/Her/Hers
courtney.kramer@simmons.edu
Tasha Baclawski
She/Her/Hers
tasha.baclawski@simmons.edu
Matoaka Kipp
She/They
matoaka.kipp@simmons.edu
Updated Fall 2022, a slideshow explaining the role and expectations of org advisors
A one page resource about inclusive language, reframing negative statements, and modeling leadership qualities
So You've Been Elected Google Drive
All of the resources you'll need to have a successful year as a Class Council
Email the SGA and Rae-Anne Butera to set up an Intro Meeting
Get in touch with the other class councils!
From mentorship to collaboration, class councils are there to support one another and the students.
To help you reach all of your org's goals and objectives, keeping track of regular meeting tasks can keep planning moving smoothly!
This internal tracker helps orgs track what events they are planning and what steps they have taken for budgeting and planning!
Get to know the new members joining your org with this list of fun icebreakers!
Budget Requests are due 1 month prior to the event date
Please review the resource closet inventory to ensure you are not ordering something we already have
Reimbursements are only given on a pre-approved basis by Chel in the CLE
List of budget numbers for applicable purchases ((Aramark Catering Orders))
You must submit planning for your travel prior to the end of registration for the event, we will not pay for late registration fees
Ubers are not covered under university policy, public transit will be used in all cases, except where public transit is not an option
Conference Budget and Travel Information
Spreadsheet for budgeting any org sponsored trips out of state
To be completed and submitted by Org EBoard and submitted at least 21 days prior to travel
Signed Off Campus Travel and Images of Front and Back of Personal Ins Card must be submitted to Chel by every traveler
oconnoc7@simmons.edu
Refund Paperwork for Traveling Off Campus. Reminder that we are tax exempt. Taxes cannot be included on this form. Please take a copy of the tax exempt paperwork with you when you travel
For events with more than 30 folks anticipated and/or any event that requires a vendor
Your flyers for events must include: Event Name, Date, Time, Location, Org Contact Info, Cost (if any), and a stamp of approval from the JE CLE
A step by step guide created by SGA for orgs to use to guide their event planning processes!
Please complete this after every event you run, this will help your org track and assess your event for future reference
A basic google sheet to begin tracking the roles and responsibilities for each EBoard position
This is a link to 25 Live, which is the platform we utilize to reserve space on campus for events
This is a link for a Room Set up form, which will let facilities know what you need for your event space
This is a link to Aramark, our university catering service! The only reason we WOULDN'T go thru Aramark is if you are needing something Aramark cannot provide. Special permission from your advisor required
This website has licensing information for movies to be shown at events
Student's cannot sign paperwork and their names cannot be on a contract, quote, or any other official paperwork
Vendors get paid 45 days after the date of their invoice
Vendors also need to submit a copy of their W-9 along with this form
Vendors only get paid once the university has received an invoice confirming services were rendered. Payment arrives 45 days post the invoice date
Any service or vendor that requires contracts must be approved thru the JE CLE and other Higher Ed Officials!
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Looking for more events and orgs? Check out the COF! They have orgs, events, and trips open to all students within The Colleges of the Fenway, including YOU!