Education Yearly Administration Tasks

Ministries, Departments, Higher Education bodies, and Schools everywhere are facing an ever growing challenge to minimise the digital divide amongst often widely distributed learners and educators from a multitude of backgrounds.  They thrive to provide the same high quality and necessary tools to everyone, to enhance the learning and teaching experience, including facilitating distance education, learning from home, as well as computer based testing, 

A centrally controlled, but distributed topology to deliver these tools can be greatly streamlined with the use of Cloud based technologies, and Google is at the forefront of this innovation.  

This document explains the yearly maintenance activities that a Google for Education administrator should consider to perform in order to maintain their Workspace, Classroom and Chromebook environment.  It covers best general IT practices for organisations.

This document stops short of being an exhaustive checklist or best practice guide, but references a number of key activities gathered from various long term successful users of Google for Education tools.  

Disclaimer: Tasks in this document are listed for your reference purposes only. You will need to work with the appropriate person/team in your organisation to plan what tasks should be implemented and executed. 

Tasks with “WARNING:” indicated may cause unexpected problems. Please pay extra attention before execution.

Note: The URLs in each section navigates to the latest information at the time of writing this document.  You might need to visit the latest relevant pages as those are updated.