Embedded Files
Resources and tools for Community Partners supporting our students
Resources and tools for Community Partners supporting our students
Live Support
Live Support
Thursdays
11 am - 12 pm
Accounts Payable Vista Vendor Drop-In Support
Vista Vendors can attend this drop-in support to get help with invoices and payments
Submitting Invoices
Submitting Invoices
Please send invoices to the email address of the school listed on your voucher.
Invoices should be submitted after services are completed - not before.
All services tied to a PO# must be fully rendered before submitting an invoice.
To help us process payments quickly, please submit invoices within 30 days of completing services and within the same school year.
Payment Timeline
Payment Timeline
The Accounts Payable department processes payments within 30 days of receiving a complete invoice.
Incomplete or incorrect submissions may cause delays.
For payment questions, please contact the school's accounts payable team directly. (As a reminder, Community Partners are not to reach out to families regarding payments per the vendor agreement.)
Invoice Requirements
Invoice Requirements
All invoices must be itemized and include:
Invoice Date
Student Name, PO Number, and Service Description
Unique Invoice Number (you may use the PO#)
Line Item Total and Invoice Total
Payee Name and Billing Address
Other Notes
Other Notes
If submitting a voucher in place of an invoice, please include your signature
ACH payment options are available through REPAY, which also supports credit/debit, and virtual cards. To sign up, email: payableshelp@repay.com
Helpful Resources
Helpful Resources
Universal Invoice -Charter 7.8.25.pdfNeed a blank invoice? Download one here to use for your submissions.
Service Invoice Tutorial.mp4Watch and follow along as we show service vendors how to complete an invoice.
Credit Memo Training.mp4A simple video guide showing how to submit your credit memo.
Accounts Payable Contact by School
Accounts Payable Contact by School
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