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Tracking Your Hours
Tracking Your Hours
Tracking your volunteer hours can benefit the Rescue greatly; hours are used as data to represent the program and to apply for grants or other forms of funding to support the kitties SAFe cares for.
You can track your hours by:
Clocking in and out onsite through the tablet (see below).
Clocking in and out through the "my impact" phone app.
Entering hours directly into your Better Impact profile, either by week or by month.
Signing In:
We use a Windows tablet to sign in and out. The tablet is located on the volunteer announcement board.
Volunteers are each assigned a username and password which will be chosen by the volunteer. Your username and password are your unique log-in that you will use to sign in and out during your shift and to log into your profile.
Scheduling:
All volunteers are scheduled for the same shift weekly unless other plans are made between the Volunteer Manager and the volunteer.
Volunteer schedules are determined based on the volunteers’ availability and the current openings.
Volunteers must volunteer for a minimum of three consecutive months and at least 30 hours.
Volunteers may request a change in their volunteer shift time or position at any time, but it is at the discretion of the Volunteer Manager whether this will be permitted, based on the current volunteer schedule.
If a volunteer is going to miss a shift, they must notify the Rescue as soon as possible via email to volunteer@seattleareafelinerescue.org, and follow the attendance policy below.
Two weeks’ notice should be given when requesting a shift change and/ or terminating a shift.
Volunteer Attendance Policy
Volunteer Attendance Policy
SAFe Rescue expects that all volunteers regard their volunteer shifts with the same consideration and respect as a paid position. The kitties, other volunteers, and staff rely on dedicated volunteers to maintain agreements for their shifts. Unexpected absences cause challenges for fellow volunteers and staff, and more importantly, interrupts the regular routine built around best serving our feline friends.
Procedure for all absences
Remove yourself from the Better Impact schedule.
Pick up an alternate shift if you are able.
Email volunteer@seattleareafelinerescue.org which shift you are missing and which you are picking up.
Excused Absences
For an absence to be considered excused, the following conditions must be met:
Give 48 hours’ notice minimum if possible, unless in the case of an illness which does not require 48 hours’ notice.
Follow the absence procedure.
More than two (2) excused absences per month will require a check-in with the Volunteer Manager to discuss future scheduling.
Unexcused Absences
An absence communicated within 48 hours of your shift will be considered unexcused. Communicate your absence by:
Emailing volunteer@seattleareafelinerescue.org or removing yourself from Better Impact (preferably both).
More than two (2) unexcused absences per month will require a check-in with the Volunteer Manager to discuss future scheduling and will result in being removed from the schedule until such a meeting can take place.
No Shows
If a volunteer does not show up for their scheduled shift and has provided no notice to the Rescue, the absence will be considered a No Show.
The volunteer will be removed from the schedule until contact has been made with the Volunteer Manager.
A note will be added to the volunteer's file.
Two (2) no shows will result in termination of the volunteer from our program.
Leave of Absence
Any absence over four (4) weeks must be communicated to the Volunteer Manager. To be considered a Leave of Absence, the following conditions must be met:
Give at least two (2) weeks’ notice when possible and communicate a return date when possible.
Volunteers may be removed from the schedule at the discretion of staff & may have to contact Volunteer Manager to be added back onto the schedule upon return.
Dismissal from Volunteer Program
Violation of Attendance Policy as outlined above may result in removal from the volunteer program at the discretion of the Rescue staff.
**School/Community Service Hours**
Forms require 1 week notice/submission to be filled out, verified, and returned.
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