online Emeritus

From Dr. Hester

Cap increases/schedule edits: Reyes “Noah” Leyva rleyva002@sdccd.edu (cc Dean Hester)

Emeritus off-site locations: Isabelle Mattar imattar@sdccd.edu (cc Dean Hester)

Payroll questions or access to campus - please contact your office manager:

- Michelle Sussely-House (CE-Mesa, North City and Miramar) msussely@sdccd.edu

- Cindy Ybarra (West City) cybarra@sdccd.edu

- Diana Romero (Cesar Chavez) dromero@sdccd.edu

- Karen King (Mid City) kking@sdccd.edu

- Ruth Carroll (ECC) rcarroll@sdccd.edu

Please refer any other questions or serious matters to Dean Hester! (jhester@sdccd.edu)

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From Office Support Staff:

Who to contact at North City

Who to contact at Mid City

Who to contact at Cesar Chavez

Who to contact at West City

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Notes from email from Michelle Sussely-House regarding Spring 2022

Campus Building Access:

Due to the rise in Covid-19 cases, the currently closed to the public and will re-open on February 22^nd. Please stay tuned for an email containing information regarding specific campus hours.

Our primary concern is the safety of all of our faculty, staff and students. Please complete the self-assessment each day before coming to the campus. If you are experiencing symptoms, please do not come to campus.

https://forms.office.com/r/u3LeViBLL9

In-Person/Hyflex classes

PPE is available for in-person classes. We have hand sanitizer, sanitizing wipes and facemasks available. Please come to the Student Services Office if you need any of these items.

Attendance Paperwork: North City

Please refer to the attached Attendance Policies and Procedures Memo. Final rosters should be submitted to Karah Seaboldt, kseabold@sdccd.edu, Cynthia Suarez, csuarez@sdccd.edu and Michelle Sussely-House, msussely@sdccd.edu.

Attendance Paperwork: Mid City

Please refer to the attached Attendance Policies and Procedures Memo. Final rosters should be submitted to the Mid-City Attendance e-mail.

ceMidCityAttendance@sdccd.edu

Attendance Paperwork:Cesar Chavez

Please refer to the attached Attendance Policies and Procedures Memo. Final rosters should be submitted to the Cesar Chavez Campus Attendance email at cecesarchavezattendance@sdccd.edu

Verification of Enrollment, Attendance and Transcript Requests:

All official requests for attendance or enrollment verification or transcript requests must go through the campus Student Services office. Instructors are not allowed to give attendance or enrollment verifications, transcripts or any other information directly to a student. Students have access to print their own unofficial attendance and enrollment information. All requests for official student information is required to go through the campus student services office, no exceptions.

Help with enrollment:

North City: Students can come to the office during open hours or submit requests to sdcenorthcity@sdccd.edu.

Mid City: Students can come to the office during open hours or submit requests to SDCEMidCity@sdccd.edu.

Cesar Chavez: Students can come to the office during open hours or submit requests to sdcecesarchavez@sdccd.edu.

IT Issues:

Please call the IT Help Desk at (619) 388-7000. They can also be e-mailed at ithelp@sdccd.edu.

Tentative Offers:

Tentative Offers are accepted through the PeopleSoft portal. If you have questions regarding your assignment, please contact your Program Dean. Assignments must be accepted prior to entering your hours on your time sheet. If you are not able to see your assignment, are not able to accept, or experience any other issues, please contact Cynthia Suarez.

Parking at NCC:

Faculty/Staff parking will be enforced at North City during the Spring 2022 semester.

Please note that new 3-year parking permits have been issued to the campuses. If you have not yet picked up your new parking permit, please contact your campus Office Manager.

Student Parking Permits will be required at the Mid-City Campus for the Spring 2022 semester. All other campuses will not be enforcing student parking.

Faculty/Staff parking will be enforced at Chavez during the Spring 2022 semester.

· Please note that new 3-year parking permits have been issued to the campuses. If you have not yet picked up your new parking permit, please contact your campus Office Manager.

Student Contact Lists:

You have access to your student contact information through your class roster.

Canvas Support:

The number for Canvas Faculty Support is 1 (844) 612-7422

The number for Canvas Student Support is 1 (844) 612-7421

We are here to help. If you have any questions, please contact me.

Have a great Spring Semester!

Increasing cap:

When requesting an increase to your Student Enrollment CAP, please follow these steps:

1. email Dr. Hester for approval

2. copy (cc) Noah (rleyva002@sdccd.edu) and Jose Hueso (jhueso@sdccd.edu)

3. copy (cc) PC Claudia (cltornsa@sdccd.edu)

4. Don't forget to include the CRN!

Zoom:

We are switching to a new Zoom provider in June. Please see this handout.

Summer hours for campuses:

• ECC, MCC, WC currently have Summer classes scheduled on Fridays, these campuses will maintain their Spring operational hours Monday – Thursday. On Fridays these campuses will close at noon, with limited rotating staff. The remaining staff will be permitted to work remotely on Fridays.

• Chavez, NCC, CE Mesa, & HQ currently have no Summer classes scheduled on Fridays, these campuses will be closed on Friday and will maintain their Spring operational hours Monday – Thursday. Staff at these will be permitted to work remotely on Fridays.

• Since the WCC has no Summer classes scheduled on Monday, this campus will be closed on Mondays with staff working remotely. The campus will maintain its Spring hours Tuesday – Friday

• Remote duties for all employees will include answering phones, virtual student support center, emails, and supporting with VAX cards.

Attendance:

New procedures for attendance from Libbier B

(Visit Attendance Spring 2022 on this site for more information)

Emeritus meeting Spring 2022

Zoom recording of Emeritus department meeting

Presentation (Claudia's) used during Emeritus department meeting

Presentation (Marketa) on marketing your classes

Presentation (Mary) on Emeritus websites summary

Presentation (Helena) on 2nd Emeritus Benefit Concert

New COVID directions

(New!): Handout to share with students about uploading vaccination information

Updated information regarding student notification in light of COVID testing positive.

Updated information regarding boosters and face coverings (02/10/22)

Updated notice on COVID for in person classes

Student vaccination presentation

SLO process Spring 2022

Presentation (Marne Foster's) which explains the SLO process

Google Doc report form for SLO (complete following our breakout room)

Google Doc form for reporting the Spring 2022 assessment results

Outcomes and Assessment book for SLOs

Visit the SDCCD site for updated COVID requirements and information

View Email from Vice Chancellor Gregory Smith 10/7/21

How to submit the vaccination confirmation

How to submit a vaccination exception form

Complete this form if you are planning on going to a campus in person

Information for students wishing to return to face to face

COVID resources for faculty (online site)

If you have questions or wish further confirmation on your vaccination progress with SDCCD, contact: employmentoffice@sdccd.edu.

View the new salary schedules by clicking link. Read the note for additional comments. Changes effective 1/1/2022

Adjunct salary schedule Contact salary schedule

Dear SDCCD AFT Guild Faculty Members,

Just in time for Thanksgiving, I am pleased to announce that we have reached a Tentative Agreement with the District on a salary and benefits settlement effective January, 2022 for all AFT Guild unit members!

For those of you that follow these types of details closely, you will recall that the current Resource Allocation Formula (RAF) that we operate under has a contingency clause included that requires the District to maintain cash reserves at a level of 15% or greater in order to trigger the rest of the formula that provides resources for compensation to employees. Unfortunately, the District has only been able to build its reserves up to about half of the required level, thus, by formula, we should be receiving $0 this coming year.

However, due to the advocacy efforts of your AFT Guild leadership team, in addition to the good will of the Board of Trustees, Chancellor Cortez, Executive Vice-Chancellor Dowd, and Vice-Chancellor Smith in ensuring our members’ hard work throughout the pandemic was recognized and compensated, we were able to reach a fair settlement with the District which will not only provide an across the board salary increase for our members but also provides a significant one-time bonus payment. The details of our settlement are as follows, all effective January 1, 2022:

1) Members enrolled in the Kaiser, UHC Harmony, or UHC Journey medical plans shall continue to have those costs fully covered by the District.

2) Members enrolled in the Delta Dental and VSP plans shall continue to have those costs fully covered by the District.

3) An across the board salary increase of 2.535%. (see attached new salary schedules)

4) In consideration of the impacts of the COVID-19 pandemic and addressing changes in working conditions and work location, including additional expenses incurred while working remotely and returning to onsite operations, the District shall provide all bargaining unit members employed with the District at any point during the period from July 1, 2021 through December 31, 2021 with one off-schedule payment equivalent to 2.535% of their gross pay which was earned between July 1, 2021 through December 31, 2021. Bargaining unit members who were terminated for cause, retired, or voluntarily resigned prior to January 1, 2022 shall not be eligible for this off-schedule payment. The payment shall be made no later than the March 31, 2022 and April 10, 2022 pay disbursements.

Your AFT Guild was successful in collaborating with the District to ensure that due to the extraordinary effort it has taken to keep the District functioning during these difficult times, a compensation increase was clearly merited. We recognize all of our members have worked hard throughout the pandemic and you deserve no less.

It is because of the support from all of our members that we were able to achieve this settlement. Unlike the Kaiser or UC-AFT workers who had to get to the verge of an all-out strike to settle their contracts, we were able to reach a peaceful agreement without any type of strife or threat of job actions. These types of agreements are not reached by chance, they only happen by virtue of our continued strong Union presence and the good labor relations we enjoy with the District leadership team.

Please know that we will continue to commit our time, knowledge, and experience to improve our wages and maintain our access to affordable health care and respectable working conditions. I have no doubt we will continue to be successful with your continued support. If you are a newer employee and have not yet had a chance to join our union, you can do so by clicking here and completing our online membership form.

Please keep an eye out on your inbox for electronic ratification ballots which will be arriving soon. I am pleased that we were able to provide these benefits to you all and I look forward to our continued mutual success.

In Solidarity,

Jim

Jim Mahler, President

AFT Guild, Local 1931

Here is the recording of the meeting: Meeting recording

Please submit your SWOT thoughts on this document: Access the document

Fall information:

• Census dates

• COVID memo (9/3): Information on student vaccinations

• Attendance Memo (9/1)

• Faculty/Staff Parking Permit application

From Attendance: Who to contact:

• ECC

• Mid City

• CE Mesa

• North City

• Cesar Chavez

Flex related materials:

• Agenda for Fall Flex meeting Emeritus: The agenda contains some important links and information.

• Recording for our Emeritus meeting: Did you miss our department meeting? Watch this video.

• SDCCE teaching models, explained: Presentation created by Claudia on the new teaching models

• Department websites explained: Here is Mary's presentation on the department websites

• Student survey due 9/13: Please have students complete the survey as soon as possible!

Official procedures and Institutional materials for SDCCE:

• Updated COVID-19 rules: As of 08/10/21, here are the full set of rules. And here is the complete email describing the process.

• Flex 2021: Note from Libbier Bakier on Fall flex requirements

• Attendance procedures Fall 2021: Attendance, census, etc.

• Census and attendance: Instructions for attendance reporting and census

• Office 365: Introduction to Office 365

• Parking for Fall 2021: Information on student parking

• CE Catalogue: Fall 2021

Emeritus related materials for Fall 21

• Course outlines: All current Emeritus outlines can be found by clicking here.

• SLOs: All SLOs (Institutional, Program and Course)

• Student site: Handout for students which explain the new student site (sdcestudent55.com)

We had a very nice town hall, where we did some business and recognized the work of two instructors who will be retiring, Akiko Bourland and our incredible long time leader, Pat Mosteller. You can view the recording here.

We also included instructions on the final posting for this semester. Here is a copy of that handout.

Debbie Flores not only organized and ran the meeting, she wrote a wonderful poem which summarizes how we (the instructors) will be feeling after this week is over. You can see a copy of the poem.

Have a great summer!

This document includes several pages of information just for students. Share with your students! Click here to view and download.

Virtual Student Services Support Center

· Students can now speak to a staff member live, via zoom, as if they were walking up to the front counter.

· Staff can verify the identity of the student via zoom as opposed to emailing a copy of their photo ID.

· Staff can walk students through the enrollment process and assist with trouble s hooting issues.

· Students can get their passwords reset

· General inquiries will be immediately answered and students will be directed to the campus of interest.

· Any additional items students would come to the front counter for can also be addressed.

Below is the link students can use to sign up for a scheduled time on our website. Please share this information:

sdce.edu/services/online-student-assistance-and-services

Procedure to Follow When Contacting Your Campus For Help

Student contacts their individual campus via email (there is no phone access at this time/campus offices are closed) for help. When requesting help, the student should Include: Class number, Course Title, 10 digit Student number, Birthdate, e-mail address and a detailed description of the problem they are experiencing. Remember to ask the student to cc. instructor on all communication so that faculty stay aware of how the problem is being resolved (or if it isn't), how the student is being responded to (or not) etc.

SDCEMesa@sdccd.edu

SDCEMidCity@sdccd.edu

SDCEWestCity@sdccd.edu

SDCEECC@sdccd.edu

SDCECesarChavez@sdccd.edu

Student includes: CRN #, Course Title, CSID #, Birthdate, e-mail address and a detailed description of the problem they are experiencing.

If the student continues to struggle and not get enrolled:

Faculty contacts campus office manager and cc.'s Dean. When requesting assistance, the faculty member should include: Course number, Course Title, 10 digit student number, Birthdate, e-mail address and a detailed description of the problem the student is experiencing. Remember: All communication with office personnel is to be respectful and solution oriented. We are all representatives and ambassadors of our Emeritus and Child Development Programs.

Campus Office Managers:

Michelle Sussely-House: North City, CE Mesa and Miramar Campuses

Karen King: Mid City

Cindy Ybarra: West City

Ruth Carroll: ECC

Diana Romero: Cesar Chavez

Student, faculty, office personnel and Dean stay in communication until the problem/obstacle is resolved.

Dropping students:

Good afternoon here is a quick reminder for dropping students.

Students only get dropped at 3 points during the semester

1^st point: Students with 0 hours get dropped before 1^st Census date (Also if a student emails you asking to drop before the 1^st Census Date)

2^nd point: Students who stopped attending up to the first Census date will get 20% of the total class time and get dropped as well (I will send out a reminder with Census information a couple days before)

3^rd point: Students who stopped attending up to the second Census date will get 60% of the total class time and get dropped as well (I will send out a reminder with Census information a couple days before)

Please feel free to contact me if you have any questions or concerns. Thank you. Cindy Maldonado-Gutierrez, SDCCD I César Chávez Campus I Sr. Clerical Assistant

The following Attendance Accounting Policies and Procedures are to be followed by all Continuing Education (CE) Faculty and Staff.

From Michelle Fischthal, 9/1/2020

Online Classes:

- All students must be registered in the Continuing Education course they are attending. Students should not be attending online sessions without being enrolled. Student hours cannot be claimed for students who are not registered for the course.

- Student Hours are required to be input online by instructors via Campus Solutions Attendance/Grade Roster at three points in time. The three points in time are 1st census, 2nd census or End of Class. Student hours are not reported daily for online classes.

- Computing and Reporting Student Hours:

Students not participating within the first week should be dropped from the course with 0 hours immediately.

At 1st census, students with no participation should be dropped from the course with 0 (zero) hours.

At 1st census, students with participation, but have stopped participating at this point in time should be awarded 20% of the total hours of the class and dropped from the course. 1st census date student hours for attendance reporting can be found on the completed online class form for the course.

At 2nd census, students with participation up to 2nd census, but have stopped participating at this point in time should be awarded 60% of the total hours of the class and dropped from course. 2nd census date student hours for attendance reporting can be found on the completed online class form for the course.

At the End of Class, students who participated past the 2nd census should be awarded the full amount of the total hours, along with grades and completion if applicable. Total student hours for attendance reporting can be found on the completed online class form for the course and at the top of the online Attendance/Grade Roster.

Note: Student hours are only reported at one of these three points in time for each student.

- Teaching hours are not reported on the Attendance/Grade Roster.

- Census Dates can be found on the completed online class form for the course and they are displayed on the online Attendance/Grade Roster.

ROSTER DEADLINES ARE LISTED AT THE TOP OF EVERY ONLINE ROSTER

- Attendance/Grade Rosters are required to be input online by instructors via Campus Solutions Attendance/Grade Roster. Attendance/Grade Rosters will be available to view online four weeks prior to the beginning of the semester. Instructors should audit their rosters to verify that every student who is attending their class has registered and is listed on the roster. Rosters are required to be completed and submitted online no later than one week after the class has ended. After submitting the rosters online the instructor should print a Final Roster, sign and date it and turn the paper copy into the attendance clerk no later than one week after the class has ended.

- It is the instructor's responsibility to see that every Registration Form (when applicable), CAV, CAV Summary and Final Roster is filled out completely and correctly. It is also mandatory that CAV's are turned in promptly to meet established reporting deadlines (SEE STUDENT ATTENDANCE INFORMATION DEADLINES ON PAGE 3).

Attendance Clerks should not have to call or remind instructors to turn in Registration Forms or CAV’s. All original Registration Forms, CAV’s and CAV Summaries must be turned in at the appropriate Continuing Education Campus each week. Registration forms, CAV’s, CAV Summaries and Final Rosters can be sent via inter-district school mail from campus to campus but cannot be sent U.S. mail or faxed. If sending via inter- district school mail it is the instructor’s responsibility to make sure the envelope is addressed correctly. Attendance deadlines must still be met even if sending attendance paperwork by inter-district school mail.

Online Entry of Attendance Information

Your mySDCCD User ID and Password are confidential and should never be given to anyone else to use. Only instructors are to input information on the Attendance/Grade Roster. Please do not allow instructional assistants, family members or others to access this secure portal on your behalf. If you need special accommodations, please contact your Program Dean. It is your responsibility to make sure that your student and class records are kept secure and that no one else has access to them.

Student Information/Records

Under no circumstances are instructors to keep any student information or records for previous semesters. All records must be turned in at the end of each semester.

CE Student Attendance Card

Students can obtain a CE Student Attendance Card, at any of the seven campuses, which will have their name and Campus Solutions ID number printed on it. (Due to COVID-19 campus closures, CE Student Attendance Cards are not available at this time.)

DEADLINES FOR STUDENT ATTENDANCE INFORMATION

Completing and turning in all student attendance information by the established deadlines, is part of every instructor’s assignment. All student attendance information (CAV's, CAV Summaries, Registration Forms and Attendance/Grade Rosters) are required to be turned in according to established deadlines.

• REGISTRATION FORMS:

  • TURNED IN THE SAME WEEK THAT THE STUDENT REGISTERS.

• CAV'S/CAV SUMMARIES:

  • ENTERED ONLINE AND TURNED IN AFTER THE LAST CLASS MEETING FOR THAT WEEK.

• ATTENDANCE/GRADE ROSTERS:

  • SUBMITTED ONLINE PER DEADLINE AT TOP OF ROSTER AND PRINTED ROSTER TURNED IN NO LATER THAN ONE WEEK AFTER THE CLASS HAS ENDED.

If instructors do not meet these deadlines, the Attendance Clerk is to notify the appropriate Program Dean in writing.

PROCEDURES TO BE FOLLOWED IF INSTRUCTORS ARE NOT MEETING DEADLINES:

1. Program Dean receives first written notice from the Attendance Clerk that the instructor is not meeting their deadlines. Program Dean contacts the instructor and issues a verbal warning.

2. Program Dean receives second written notice within a semester from the Attendance Clerk that the instructor is still not meeting their deadlines. Program Dean issues a written warning to the instructor.

3. A third written notice within a semester from the Attendance Clerk to the Program Dean that the instructor is still not meeting their deadlines will result in more serious measures which may include not rehiring or a formal discipline process.

Office managers (by department):

• Office of Instruction SDCE HDQ: Libbier Bakit-Instructional Support Analyst, Desiree Payne-Curriculum Analyst

• Office Of Student Services SDCE HDQ: Patti Buse, Student Service Supervisor 1

• Senior Office Managers by campus:

• Chavez Campus-Diana Romero

• ECC-Ruth Carroll

• Mid City-Karen King

• North City/CE Mesa/CE Miramar-Michelle Sussely-House

• West City-Cindy Ybarra

New Campus Emails:

Please use these new emails when contacting your campus

• SDCEMidCity@sdccd.edu

• SDCEMesa@sdccd.edu

• SDCEStudentServices@sdccd.edu

• SDCEECC@sdccd.edu

• SDCECesarChavez@sdccd.edu

• SDCENorthCity@sdccd.edu

• SDCEWestCity@sdccd.edu

• SDCEMidCity@sdccd.edu

• SDCEMesa@sdccd.edu

Attendance Emails

• West City: CEWestCityAttendance@sdccd.edu

• ECC Campus: ceeccattendance@sdccd.edu

• North City, CE Mesa, Miramar Campuses: CENorthCityAttendance@sdccd.edu

• Mid-City: cemidcityattendance@sdccd.edu

• Chavez: cecesarchavezattendance@sdccd.edu