Google Calendar

Dec. 6, 2016 (update Jan. 2019)

Why Google Calendar?

Google Calendar is a much more than just a online version of your traditional wall calendar. It allows you to have multiple calendars you can turn on/off, share events and calendars with others, add public calendars (like our new Mt. Doug Public Calendar), lesson plan with coordinating lesson documents and so much more.

Check out the tutorial video on the right for a good overview of Google Calendar.

Create/Have Multiple Calendars

Google Calendar makes it easy to create separate calendars for each area in your life.

Here are some example calendars you may want:

School/Work Events - see below for details on the Mt. Doug Public Calendar and the Mt. Doug Staff Calendar.
Course and Lesson Plans
Birthdays
Family events

To Create a Calendar

Find Add calendar on the left side of the page
Click on the 3 vertical dots
Select New Calendar
Fill In calendar details
- Name
- Description
Select Create Calendar

To Create An Event

Start by clicking on the red Create button OR click directly on any date/time on the calendar

Quick Add your event

- Tite
- Date & Time - Select a start and end time
  - All day events can be created by clicking on More options
- Click Save

To add further detail, attachments, links, etc. click on More options

More options - Event Details

- Add title
- Date & Time - Select a start and end time or click the All day box
  - If your event repeats (weekly, monthly, or yearly, choose an option from the down arrow beside "Does not repeat"
- Select which Calendar you want the event to appear on
- Add a description if needed
- Attachments/files from your computer or Google Drive can be added using the paper clip

Click Save

To Turn Calendar Viewing On or Off

If you have multiple calendars viewing them all at once may be overwhelming.

Here are some tips that will help:

Select Display this only from the 3 vertical dots to the right of the calendar name in your My calendars list.
Check or Uncheck each calendar in your calendar lists to turn viewing on or off.

Shared Calendars and Public Calendars

Work smarter, not harder by sharing calendars with others and subscribing to public calendars.

With Google Calendar there is no need for you to have add events to your own calendar(s) that someone else has already created. Instead, have them share their calendar or event with you or add a public calendar if it's available.

Mount Doug Public Calendar

Mount Doug is now using Google Calendar as our public calendar on our website.

This calendar has been shared with all staff members GAFE accounts and you should see it listed as "Mt. Doug Public Calendar" under your "Other Calendars" list.

If you (or anyone else) would like to add the calendar to personal Google Calendar Accounts simply go to the calendar page on the school website and hit the "+" button.

What is great about adding a public calendar like this is that as it is updated (events added/deleted/changed) your calendar is automatically updated too.

Mount Doug Staff Calendar

We have also created and shared a Mount Doug Staff Google Calendar with all staff GSuite Accounts.

To add this calendar click here: Mount Doug Staff Google Calendar and select Add Google Calendar

To Share Your Calendar(s) with Others

Find My Calendars list on the left
Find the calendar you want to share and click the arrow next to it.
Select Share this Calendar.
Under Share with specific people, add the email address of the person you want to share with.
For Permission Settings, choose an option in the drop-down menu.
Click Add person, if they aren't already added.
Click Save.

Receive Daily Email Agenda Notifications

To receive a daily email that includes an agenda of scheduled events in your Google Calendar(s)

Click on the the 3 vertical dots to the right of the calendar(s) you want to receive notifications
Select Settings and sharing
Scroll down or select All-day event or General notifications
Choose Email from the Daily agenda drop down menu

Note: If you have a Daily agenda email notification for multiple calendars you will only receive ONE email with all the events lists.

Other Tips and Resources

There are so many great thing about Google Calendar but too many to list all at once.

A few other favourites include:

It is Searchable - like everything Google you can easily search for events quickly in the Search Calendar bar.
It has Multiple Views: Day, Week, Month, 4 Days, Agenda
It is great for Lesson Planning - watch the video to the right!
It is available anywhere with Internet
It Syncs with all Smart Phones

Want More Info? Check out these links:

Keeping Your Google Calendar Organized - Digital Trends
5 Things to Explore in Google Calendar - Alice Keeler
16 Little-Known Google Calendar Features That'll Make You More Productive - Hub Spot

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