Welcome to Working at NYCPS

Congratulations on being considered for employment with the

New York City Public Schools, Division of School Facilities!

Your eligibility for this position will be contingent upon completion of a background investigation and/or a health assessment satisfactory to the NYC Public Schools.

The following steps are required to be completed before meeting with your New Hire Compliance Specialist on the day of your scheduled new hire processing appointment. The completed forms, along with the required documentation, will be reviewed by your assigned Compliance Specialist.

Please do not resign from your current employment until you have received notification from your Compliance Specialist to commence employment.

Required Steps in the New Hire Process:

Welcome to the team! To make sure you can access important files smoothly, please download Adobe Reader from this link: https://www.adobe.com/acrobat/pdf-reader.html.

Your cooperation is appreciated. We're excited to have you on board!

Professional Reference Request & Salary Expectations

Create a Non-Employee HR Connect Account

Tentative Employment Offer Review & Acceptance

Biographical Information

Transcript and Education Evaluation Requirement

Completion and Submission of New Hire Paperwork

Scheduling of New Hire Appointment to Review Documentation

Receipt and Acceptance of Formal Offer Letter

Completion of Online Forms in the NYCPS Applicant Gateway System

Scheduling of Fingerprinting

Scheduling of I-9 Verification

Scheduling of Drug Testing (for applicable titles)

Official Notice of Clearance to Start Work and Request for Start Date

First Day of Work & In-Person Orientation

Activation of Timekeeping Account on Cybershift

Professional Reference Checks & Salary Expectations

Please help us by promptly filling out the Reference Request & Salary Expectations form to expedite the onboarding process.

Reference Request & Salary Expectations

Create Non-Employee HR Connect Account

HR Connect is a helpful resource for learning about HR processes and benefits before you start. After you're hired, you can create an HR Connect account linked to your NYCPS email, providing information tailored to your role and benefits.

To get started, visit the following website and create an account:

HR Connect Portal

Tentative Employment Offer, Review & Acceptance

To ensure a smooth onboarding process, please monitor your inbox for an email with your Tentative Employment Offer from JoinDSF@schools.nyc.gov. If the email is not in your inbox, check your spam folder. Once received, follow the provided instructions for acceptance, and reach out to our HR department with any questions or concerns.

Biographical Information

As part of our onboarding process, you will be required to complete an online Biographical Information form. The link to the online form will be included in your tentative offer letter.

Transcript and Education Evaluation Requirement

Please complete the following new hire paperwork:

Education Evaluation (PDF)

Please click here to submit your completed paperwork.

Completion and Submission of New Hire Paperwork

Please complete the following new hire paperwork:

New Hire Application (PDF)

Please click here to submit your completed paperwork.

Scheduling of New Hire Appointment to Review Documentation

Once you have completed your new hire paperwork, please schedule a New Hire Appointment by clicking the link listed below.

Schedule New Hire Appointment

Receipt and Acceptance of Formal Offer Letter

You will receive a formal offer letter in your email containing details about the position and the next steps in the process for your review.

Example of an "Offer Letter Invitation for Employment" (PDF)

Completion of Online Forms in the NYCPS Applicant Gateway System

Before you can begin work, you must log into the DOE’s Applicant Gateway system and complete all required forms. Your Compliance Specialist will connect with you directly to inform you when the forms are ready for completion.

Applicant Gateway system

Scheduling of Fingerprinting

Please click the link below to schedule your fingerprinting appointment.

Schedule an Appointment with "IdenToGo"

Service Code: 1588JG

Scheduling of I-9 Verification

Individuals requiring an I-9 verification will need to complete this via an in-person appointment at the HR Connect Service Center.

Appointments are available via:

HR Connect Service Center Reservation System

Scheduling of Drug Testing (for applicable titles)

If you are required to take a drug test, please download the form and follow the instructions.

Drug Testing Authorization From (PDF)

Drug - Labcorp Locations

You can also visit the following website to schedule an appointment: https://www.labcorp.com/labs-and-appointments

Official Notice of Clearance to Start Work and Request for Start Date

As a new hire, you will receive an official email from JoinDSF@schools.nyc.gov, which will contain the Official Notice of Clearance to Start Work and a Request for Start Date.

First Day of Work & In-Person Orientation

Before your first day of work and in-person orientation, please email JoinDSF@schools.nyc.gov.

Setup your NYCAPS Account

NYCAPS Employee Self-Service lets you view or modify your health benefits and personal information. To begin, please read the user guide below for instructions on creating and setting up your NYCAPS account.

NYCAPS User Guide (PDF)

NYCAPS

Activation of Timekeeping Account on CyberShift

The Division of School Facilities utilizes the CyberShift platform to track employee timekeeping. New employees will utilize a physical timecard until their CyberShift card or account activation process is finalized.

Additional Support

If you have any additional inquiries or questions, we encourage you to use our convenient online form for submissions.

We look forward to you joining our team!

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