Module 2.2 : Student Organization Registration and Standing

For Module 2.2, please watch the video below for important information regarding Student Organization Registration and Standing. You can also find a copy of it linked here. 

Module 2.4: Funding Policies

For Module 2.4, please watch the videos below. If you are having a hard time viewing the videos below, you can review them here: 2.4 Part 1; 2.4 Part 2; and 2.4 Part 3. Here are also links to slides from the videos and transcript for the videos. 

Module 2.6: Communications and Marketing Policies

Communication and Marketing Policies are found in Section VI of the Student Organization Handbook. It is includes how to advertising events, the use of the USD Logo, and how to obtain approval of your own student organization logo. 

ADVERTISING AN EVENT

Get the word out about your event!  Remember to advertise your event only after you have registered on the Student Organization Calendar and received a room reservation confirmation.  Further, as always, remember that alcoholic drinks must be referred to as “graduate level beverages” in all advertising materials, which will be describe further in Module 3.7. Graphics and the name of the event should not indicate or reference alcohol (e.g. "Happy Hour" should be labeled "Social Hour"). There are several ways you can advertise to the entire USD law community: 

1. Sidebar

2. Virtual Event Considerations

3. Social Media

4. Posting Flyers

5. Electronic Boards

6. Word of Mouth

Sidebar

Sidebar is an excellent way for you to publicize your event to all students, not just those on your student organization’s roster.  Not only will your events get increased publicity, but it should hopefully also cut down on the number of emails that students receive.  

Every Monday morning, the Office for Law Student Affairs emails Sidebar to the entire USD law community (students, faculty, administrators and staff).  Sidebar contains important announcements and events from SBA, registered student organizations (including law journals and advocacy groups), and law school administrative offices.  Sidebar is not just for events!  Remember, Sidebar can also be used for announcements.  So, if you are looking for bailiffs or board members, or your organization is conducting tryouts, Sidebar can be a way that you advertise it.

The deadline to submit items is noon each Thursday via the online.  Step-by-step instructions for how to submit your Sidebar submission can be found here (please read the instructions before submission). The guidelines for Sidebar submissions are as follows: 

• Fill in all of the fields in the form.  Also include a brief description of the event.
  
  

  • Helpful Tip for Event Submissions: Only the first couple of lines of your event description will appear in Sidebar so it is best to make your event description simple yet informative.  Readers can click on the event link in Sidebar to be directed to the event page for more information.
    
    

• Submissions may be edited by the Office for Law Student Affairs.
  
  

• Submissions may include a link to a graphic (attachments will not be accepted). If the graphic link or file attached to the link is shared incorrectly, the graphic will not be displayed.
  
  

• Announcement listings will be deleted after two weeks.

• Sidebar only shows a two week range of events at the time when the newsletter is sent. If you submit early, it will show when the date is within those two week.  You only need to submit your event one time.

Virtual Events Consideration

All items submitted to Sidebar are also included in the Student Events Calendar, which is publicly available.  This means that anyone could see the link to your virtual event and attend.  You and your board need to decide whether you would like this information to be publicly available or whether you want to only provide it to people who register.  Refer to the Zoom Security Quick Tips document  (in the Virtual Event Resources folder in the Student Organization Resource Center); it has some helpful information about options to consider.

Social Media

Social media is an important tool for advertising your events.  Blast Facebook and Instagram with information about your event.  Set up an event website to give potential attendees information about why they should attend this event.  Create a video about the upcoming event to get people excited about going.  Use your creativity to advertise your events and get people to attend.

Posting Flyers

You may only post flyers in approved areas, and you may not post any materials on any structure of the building (e.g., walls, lockers, doors).  Please refer to the Posting Policy for a list of approved areas.  Flyers that do not adhere to the Posting Policy will be taken down. Flyers must be removed after the event.

Electronic Boards

If you would like to submit an announcement for the electronic board, please send a PDF version of a PowerPoint slide advertising the event details to Law Student Affairs (lawstudentaffairs@sandiego.edu).  The PowerPoint slide dimensions should be 18.5” x 9.5”.

Word of Mouth

Do not forget to talk about your upcoming activities and events with your classmates!  This is probably the most impactful way to advertise your events.  Tell your classmates why the event matters, who is going to be there, and offer to go with them.  The “buddy system” can be an effective way to get other students to your events.

USE OF THE USD LOGO AND UNIVERSITY NAME

The university logos and verbiage (such as “University of San Diego” and “USD”) are trademarked.  A license must be obtained by anyone who wishes to use the terms or trademarks of USD.  Licensing protects the institution name, reputation, and image by permitting only appropriate uses and assuring that only quality products are associated with the institution.

Please refer to the USD Brand website for information on appropriate use of the university name and marks.  If you wish to use the USD logo or name on any manufactured promotional items (i.e. t-shirts, mugs, banners, etc.), refer to USD Brand’s Visual Identity and Merchandise webpage.  To seek approval, please also contact Law Student Affairs at lawstudentaffairs@sandiego.edu.  

Once approved, you must select a licensed USD vendor to purchase the items.  Please visit the Licensing and Trademarks website for a list of vendors that you may use.

 Once you order the promotional items for your student organization, all items that are reimbursed by university funds must be shipped directly to the university.  For example: if you are purchasing custom mugs for your members and paying for those mugs out of your Agency Account, the mugs must be shipped directly to the university and not your residence.  If you need to ship items to the university, please ship them directly to Law Student Affairs to ensure that you receive them.  They should be addressed to:

USD School of Law

Attention: Kathryn Hoyt

Office for Law Student Affairs

Warren Hall Room 117

5998 Alcala Park

San Diego, CA 92110

STUDENT ORGANIZATION LOGOS

Any student organization that would like to have their own logo for their organization must get their proposed logo approved by the law school. Please contact Law Student Affairs with your proposed logo. No student organization may use a logo until it is approved in writing.