STAFF

1. Schedule: Schedule focus groups with all of the departments and staff groups (ex: CSAs, Admin team, etc.).

2. Focus Group: Run focus groups with departments and staff groups.

   • Empower different Community Schools Committee members to run the focus groups.

     • • Note: If available, try to have the Coordinator or Coach present to support with the focus group.

3. Survey: At the end of the focus group, have staff complete individual surveys to gain individual needs and assets.

4. Audit: Identify staff members who neither completed the survey nor were a part of a focus group.

5. Follow Up: Do one-on-one conversations to either get the survey completed or their voice heard concerning the consented answers from their focus group.

6. Code: (a) For the focus group areas of growth, color code the answers according to what theme/category the answer mostly fits within (ex: Bathrooms are dirty and have broken doors = Facilities). (b) Analyze the data to identify the top three concerns facing the staff.

7. Act: Identify and address "low-hanging fruit" (areas of concern or growth that can quickly be addressed) from the focus group answers.

8. Present: Create an outward-facing friendly summary of the priorities and present the data back to the staff as a whole. Make sure to highlight the aggregated data results of the focus groups and surveys as well as the quick wins from the addressed "low-hanging fruit." 

"Focus Group" Purpose: Have each stakeholder group be able to have a clear conversation with fellow peers and distill a clear prioritized list of needs. 

"Survey" Purpose: To site map the locations, assets, and engagement of staff throughout campus. Also, allow for staff members to voice individual prioritized asks; this way we can both analyze the aggregated individual needs/asks and compare them to the stakeholder group needs/asks.

"One-on-one" Purpose: Reach out to individuals whose data we were not able to capture within a focus group and/or survey.

PART 1: COMMUNITY SCHOOLS COMMITTEE WORKING GROUP - (10/25/23 and 10/30/23)

Pull out with multiple stakeholders to review staff graphic organizer and needs/assets survey. 

1. Identify the different educational partner groups within the larger educational partner designation. (ex: staff  = teachers by departments, facilities, cafeteria, security, etc.)

2. Issue Identification - Identify overarching issues that might affect all groups within that larger stakeholder designation (ex: attendance affects all staff stakeholders, etc.)

3. Issue Identification - Dive into existing data for your site (ex: WASC Survey) and identify specific evidence that either supports or refutes that the issues from the group are, in fact, major issues facing the site. If the data indicates new issues that are not listed, add the issue and the reflective supporting evidence to the list.

4. Prioritization - Have the members of the committee identify what they think are the top issues that reflect their educational partner group. Narrow down the larger issue list to 3-4.

5. Question Construction - Using the Community Schools best practices questions, build out specific survey questions for each issue that are aimed at (a) better understanding the cause/extent of the issue at hand, (b) helping figure out potential solutions to address the issue/area of growth. 

PART 2: DATA COLLECTION - (11/20-3/1)

1. Run focus groups with departments and different staff stakeholder groups. 

   • Empower different Community Schools Committee members to run the focus groups. 

2. Have participants complete individual surveys to complete (help construct) site map.

3. Identify staff members who neither completed the survey nor were a part of a focus group.

4. Do one-on-one conversations with those persons to either get the survey completed or voice heard concerning the answers from their stakeholder focus group.