PARENTS/GUARDIANS

1. Initial Distribution: Send the survey link to parents/guardians via School Messenger and Unified Operations Communication.

2. Stations: After the initial distribution, Community Schools Committee members will be stationed at the Welcome Center, Main Office, and morning drop off areas to ask survey and power questions.

3. Audit: Identify parents/guardians who did not complete the survey or answer power questions.

4. Phone Calls and Home Visits: Community Schools Committee members will make phone calls and conduct home visits to ask survey and power questions.

   • Opportunity drawing for all who participate. 

5. Code: (a) Color code the answers according to what theme/category the answer mostly fits within (ex: Bathrooms are dirty and have broken doors = Facilities). (b) Analyze the data to identify the top three concerns facing the parents/guardians.

6. Act: Identify "low-hanging fruit" (areas of concern or growth that can quickly be addressed) from the focus group answers. Act to address the "low-hanging fruit" so our team can create quick wins and show people that we are actively listening and responding to their needs. 

7. Present: Create an outward-facing friendly summary of the priorities and present the data back to the staff as a whole. Make sure to highlight the aggregated data results of the focus groups and surveys as well as the quick wins from the addressed "low-hanging fruit." 

"Survey" Purpose: First, to site map the locations, assets, and engagement of parents/guardians. Second, allow for parents/guardians to voice individual prioritized asks; this way we can both analyze the aggregated individual needs/asks and compare them to the stakeholder group needs/asks. 

"One-on-one" Purpose: Reach out to individuals whose data we were not able to capture from the survey.

PART 1: COMMUNITY SCHOOLS COMMITTEE WORKING GROUP - (1/10/24)

Pull out with multiple stakeholders to review parent needs/assets survey. 

1. Issue Identification - Identify overarching issues that might affect all groups within that larger stakeholder designation (ex: attendance affects all stakeholders, etc.)

2. Issue Identification - Dive into existing data for Lincoln (ex: WASC parent survey) and identify specific evidence that either supports or refutes that the issues from the group are, in fact, major issues facing the site. If the data indicates new issues that are not listed, add the issue and the reflective supporting evidence to the list.

3. Question Construction - Using the Community Schools best practices questions, build out specific survey questions for each issue that are aimed at (a) better understanding the cause/extent of the issue at hand, (b) helping figure out potential solutions to address the issue/area of growth. 

PART 2: DATA COLLECTION - (1/22-4/30) For a list of outreach dates, click here

1. Distribute parent/guardian survey link via School Messenger emails and texts.

2. Once distributed, Community Schools Committee members will be stationed at the Welcome Center, Main Office, and morning drop off areas to ask survey and power questions.

3. Identify stakeholders who neither completed the survey or answer the power questions.

   • • • 1. • Once student survey is distributed, have students follow up on parent/guardian survey.

4. Community Schools Committee members will make phone calls, station in the welcome center and student drop of conduct home visits to ask survey and power questions.