Absences & Makeup Time

Absences

Students are encouraged to avoid personal absences, however, there are five days built into the clinical year to be taken at the discretion of the student after approval by both the Director of Clinical Education and the clinical preceptor. The days can be used for the following reasons and must be appropriately documented in Exxat. Discretionary days can only be used on two consecutive days without prior approval.

Sick Time

If a student is sick and unable to attend their clinical site, they must notify their clinical preceptor and the Director of Clinical Education via email and through Exxat. Not reporting an absence to both the clinical preceptor and the department will be perceived as an abuse of sick time and a letter from a healthcare provider will be required as a result. Failure to provide appropriate documentation may result in a dismissal hearing.

Holiday Time

While at a clinical site(s), students may take regularly scheduled hospital holidays (Labor Day, Thanksgiving Day, Christmas Day, etc.) at the discretion of the clinical preceptor without requesting the time off. Additional time may be granted at the discretion of the clinical preceptor pending approval from the Director of Clinical Education for major life events (e.g. wedding of a family member, death of a family member, etc.), providing a minimum two weeks advance notice where applicable.

Job Interviews

Please schedule job interviews in concert with the scheduling demands of the clinical site and upon the approval of the clinical preceptor and department, providing notification at least ten (10) days prior to interview, when possible.

Make Up Time

Students must make-up all missed learning experiences that exceed the 5 discretionary days granted by the program. If a student fails to report an absence to the Director of Clinical Education, the absence will be recorded as unexcused and the student may be subject to dismissal.

All students are required to report time made up. In order for time to be considered, students must comply with the following procedures:

The student must document the time off in Exxat.
The student must make up all of the time they are absent from the clinical setting.
The student must submit a Make Up Time Report Form for each absence.
The student must properly document make-up time in their weekly journal.
The student may not work through a scheduled lunch period or break period for make-up time.
The student may not add up the hours worked in excess of 40 hours per week to compensate for any time off (e.g. working 48 hours in a week does not make up for an absence or missed 8-hour workday).

Page updated

Report abuse