Club Meeting must be held BEFORE purchase request. Club officers and members must sign in and approve each purchase. Template must be used and signed minutes should be scanned and saved.
Club Advisor submits and uploads SIGNED minutes and meeting log in. Once approved, purchase order is opened.
*Please confirm your budget includes the expense AND the vendor is approved with RUSD.
Club Advisor submits SIGNED receipt OR SIGNED invoice PLUS SIGNED minutes approving the payment and the minutes approving the purchase request (Step 2) with this form online, please add "Ok to Pay." If a reimbursement, it must have TWO signatures.
Payment made by RUSD. Allow 2 weeks from Step Two to Step Four.