Meetings

Registration & agenda forthcoming!

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Agenda:

1:00: Welcome; Logistics; Round-robin intros; How to host a VASCIG meeting

1:20: Lightning Talks

• Karen Bjork, VCU Libraries: “VCU’s Jurgen Comics Contest”
  For the past three years, VCU Libraries has been holding a student comics competition focused on telling stories of banned art as a way to consider the complex relationship between art and society and the long history of censorship. This talk provides an overview of the contest and its impact.

• Mark Hamilton, Jerry Falwell Library at Liberty University: “Managing a University Journal Publishing Program”
  In this talk, we will discuss lessons learned and best practices for managing the publishing of university journals in the institutional repository. 

• Paula Kiser, Washington & Lee University Libraries: “SCHEV LAC update”
  A brief update from the December SCHEV LAC meeting. The agenda included discussions about freedom of expression in higher education in Virginia, how to show support to public and school libraries in fighting book banning, and working group updates on AI, advanced degree requirements, and inclusive access.

• John Glover, VCU Libraries: “From ‘Contracts Exist’ to ‘No Generative AI Training Use’ in One Conversation”
  Students aspiring to publish are not always initially well informed about authors' rights, let alone the complexities of emerging areas like generative AI. Bridging the knowledge gap from "contracts exist" to future technologies clauses, or specifically generative AI training clauses, shares similarities with other aspects of information literacy instruction.

• Dave Ghamandi, UVA Library: “Aperio: Reflection on Switching Vendors”
  Aperio, UVA’s open access press, completed a migration to new vendors at the end of 2023. This talk will recap the process we went through to make this a successful endeavor.

2:20: Break & topics voting

2:30: Open discussion on topics selected by attendees: 

• New journal: Case Studies in Library Publishing

• Approaches to sharing archival content online from before consent forms were commonly used

• Data Curation Network (DCN) members' experiences

• Schol Comm librarian job market trends

3:15: Wrap-up and plans for future meetings

Agenda:

11:00: welcome; logistics; round robin intros; electing a VASCIG rep to SCHEV-LAC

11:30: lightning talks

• “Virginia Academic Library Publishing Awards," Jimmy Ghaphery, Associate Dean for Scholarly Communications and Publishing, Virginia Commonwealth University 

• “Creating a Publishing Preservation Policy,” Corinne Guimont, Digital Scholarship Coordinator and Interim Director, Publishing Services, Virginia Tech

• “Building a Foundation: Organizing SPARC’s Open Education Leadership Program,” Emilie Algenio (she/her), OER and Scholarly Communications Librarian, George Mason University

• “After Desperate Times, Still a Desperate Measure?: Late-Pandemic Engagement with Preprints in the Biology and Health Science Fields,” Alanna Natanson, Research and Education Department Intern, Virginia Commonwealth University

•  “An overview of Virginia Tech's Open Education Initiative,” Anita Walz, Assistant Director of Open Education and Scholarly Communication Librarian, Virginia Tech

12:20: lunch & discussion topics voting 

1:00: VIVA updates & discussion (Jessica Kirschner, VIVA Digital Publishing Coordinator)

1:20: AI panel & discussion (Hillary Miller, VCU; Brandon Butler, UVA; Judith Thomas, UVA; and Nina Exner, VCU)

2:10: open discussion on topics selected by the group:

1. What are some new issues coming down the pike for schol comm?

2. Developments in OA publishing (including new business models)

2:50: wrap up and plans for future VASCIG

3:00: adjourn

Agenda:

12:30: Welcome, round-robin intros, and updates from attendees

12:50: Lightning Talks, part 1

• “Sharing with the World: Publishing Your Thesis or Dissertation,” Mark Hamilton, Research and Scholarly Communications Librarian, Liberty University
  There are benefits and best practices of publishing your research in the institutional repository.

• “Deletion: Harder Than One Would Think," Jimmy Ghaphery, AD Scholarly Communications and Publishing, VCU
  Share some thoughts on processes for deleting items from institutional repositories with an eye for cascading issues including digital preservation copies.

• “Updates from SCHEV meeting,” Paula Kiser, Digital Scholarship Librarian, W&L; VASCIG representative to State Council of Higher Education for Virginia (SCHEV)
  A very (very!) brief update from the September SCHEV meeting.

• “Willinsky's Broken Copyright Proposal,” Brandon Butler, Dir. Info. Policy, UVA
  A quick summary of my beef with John Willinsky's new book, "Copyright's Broken Promises," recently published by MIT Press. I'm working on a book review for submission to the Journal of Copyright in Education and Libraries, and this talk will briefly summarize my critique. My main goal is to warn librarians off of this bonkers idea, which Willinsky is working very hard to promote as a real legislative proposal to "promote" open access.

1:30: Break

1:40: Lightning Talks, part 2 + discussions

• “NIH Data Management and Sharing Plans,” Nina Exner, Research Data Librarian, VCU
  The new NIH data sharing policy effects all NIH grant proposals that produce scientific data. Hear a quick overview of 3 important ways the NIH DMSP is different from the NSF DMS and other DMPs required at most federal agencies.

• Open discussion on NIH Data sharing policy

• “Privacy Issues with ‘Inclusive Access’ Courseware," Judith Thomas, Director of Faculty Programs, UVA
  I'd like to give a brief overview of privacy issues related to "inclusive access" products, briefly describe what's happening at UVA, and then ask for feedback from attendees on how their own institutions are managing the infiltration of this new generation of courseware.

• Open discussion on inclusive access courseware (and other OER topics of interest)

2:20: Wrap up and plans for next meeting

12:30 Welcome, round-robin intros, and updates from attendees
12:50 Lightning talks

• “Copyright Claims Board: What Do Virginia Institutions Need to Know?” Hillary Miller, VCU & Emilie Algenio, GMU
  In this talk, we will give a brief overview of the new Copyright Claims Board, including the context for its creation, the basics of how it will function, the pre-emptive opt out provision for libraries and archives, and potential next steps for libraries. No previous knowledge of copyright is necessary. 

• “OA Isn't Always DEI,” Dave Ghamandi, UVA
  I will provide an update on a bill passed by both houses of Congress that expands public access requirements for federally-funded research.

• “Digitizing Older Theses and Alumni Engagement, ” Paula Kiser, W&L
  At W&L we finally began digitizing our older theses in 2020 and mailed out letters to the living alumni with materials in the student paper collections telling them about the project early in 2022.  Surprisingly, alumni reached out about interest in the project as often as we received requests to limit access to their work.  The library was able to use this project as a way to engage with alumni and even received interest in donations to support our work.

• “Contractual Questions and Hybrid Challenges: Providing Support to Faculty Publishing Creative Works,” John Glover, VCU & Hillary Miller, VCU
  We will discuss ongoing support for a VCU professor exploring traditional, hybrid, and alternative publishing routes for a novel and related creative work.

1:30 Break
1:40 Open discussion & Wrap up/plans for next meeting

10:30 Welcome & Round robin updates
11:00 Lightning Talks 

• “Virginia Course Materials Student Survey," Anne Osterman, VIVA
  VIVA conducted the Virginia Course Materials Student Survey in Fall 2021 and received over 5,500 complete responses from 41 institutions. This session will present initial findings about the impact of the cost of course materials on Virginia’s higher education students, including how worried students are about meeting their course material costs and how course material costs have factored into large decisions, such as choices of majors, minors, and institutions. 

• “Copyright, co-authors, complexity, and closed,” Jimmy Ghaphery, VCU
  A quick look at co-authorship and copyright with an emphasis on U.S. Government co-authors.

• “Researching factors influencing faculty engagement with open practices,” Jessica Kirschner, VCU
  I'll share about a current research project at VCU which is attempting to identify which factors influence faculty engagement with open practices (for this project, publishing an open access article or book or creating or customizing OER), focusing on the VCU School of Education. We have completed an initial quantitative survey and are awaiting IRB approval to move into a qualitative data collection phase of interviews and focus groups. We'll share out the current project status, initial results, how we hope to apply our findings, and next steps (including potentially expanding to other Education Schools in VA).

• "Software preservation and the DMCA,” Brandon Butler, UVA
  An updated DMCA rule also enables new uses of software for research. I will summarize what the rule says and how it's updated from the previous rule.

11:45 Keynote: Lauren Tilton, University of Richmond & Erik Stallman, UC Berkeley: brief presentation & discussion on DMCA changes and implications for digital humanities research
12:30 wrap up

10:30 Welcome, round-robin intros and updates from attendees

10:50 Lightning talks

• "Outlining VIVA's New Open Access Deals ," Anne Osterman, VIVA

VIVA is starting two Open Access deals with journal publishers.  This will be a brief description of these deals as well as an outline of the planned work for the VIVA Open Access Task Force.

• "Report on the VIVA Course Mapping Project," Paula Kiser, W&L

The VIVA Course Mapping Project task force has just completed their project to map OA to high enrollment transfer courses and organize these recommended sources in VIVA Open.

• "Ideas for Making VASCIG (More) Inclusive," Samantha Guss, UR

I’ll share a few ideas that have come up from VASCIG members and elsewhere about how we can make our meetings more inclusive (for example, a Code of Conduct like VIVA’s: https://vivalib.org/va/events/codeofconduct, using a progressive stack for discussion, formalizing hosting documentation). Bring your ideas too! 

11:30 Break

11:40 Open discussion & plans for next meeting

12:30 Adjourn 

12:30 Welcome & round-robin intros

12:45 Lightning talks

• “Breaking the Big Deal - How We're Moving On,” Karen Vaughan, ODU

Update on the Elsevier negotiations, how ODU is getting the word out, and VRL plans going forward.

• “A New Kind of Open Access Policy? The SDS Guidelines and Recommendations,” Brandon Butler, UVA

How the UVA School of Data Science passed a set of “Guidelines and Recommendations” that builds on the legacy of open access policies.

• “Update on TOME,” Peter Potter, Virginia Tech

TOME is entering year 4 of its 5-year pilot. More than 70 books have been published to date, and we recently collected usage data on the first 25 books. 

• “Affordability and Equity grant program,” Judith Thomas, UVA

UVA Library recently received funding for a grant program to support faculty who want to create or adopt/adapt OER. I'd love to get feedback from others who have developed or are planning such a program.

1:30 Break

1:40 Open discussion & Plans for next VASCIG meeting

10:30 Coffee and snacks/Open Topic Voting 

11:00 Welcome and Introductions (Laurie Preston, Randolph-Macon College) 

11:05 Opening keynote –Stephanie Westcott, VIVA's Open and Sustainable Learning Coordinator, will reflect on her first year with VIVA, the grants and OER; and will answer questions and gather feedback. 

11:45 Peter Potter, VT, ARL Visiting Program Officer for TOME, will present on how TOME is faring 3 years into the 5-year pilot. 

12:05 Lightning talks: 

• Sergio Chaparro, VCU, “Addressing the Scholarly Communication Librarian definition: How far could we go? “ 

• Jessica Kirschner, VCU, “Leveraging library ebooks for textbook affordability” 

• Sherry Lake, UVA, Update on "Central Virginia Data Librarian Meetup" 

12:30 Lunch, provided by the McGraw-Page Library, Randolph-Macon College 

1:00 Open Topic Discussion 

2:45 Plan next meeting and adjourn at 3 p.m. 

10:30 Coffee & Snacks/Open Topic Voting

11:00 Welcome and introductions (Lucretia McCulley-University of Richmond)

11:10 Opening keynote – Brandon Butler “Breaking Big Deals in Virginia and Beyond”?

11:45 Lightning talks (5-7 minutes each)

• “Regional and National Opportunities for Scholcomm Service and Professional Development," Ellen Ramsey, University of Virginia

• “A Testbank Sprint for Fundamentals of Business," Anita Walz, Virginia Tech

• “The What and Why of FAIR Data,” Sherry Lake, University of Virginia

• “Student-Centered Learning with Blogs," Ngoc-My Guidarelli, VCU

12:15 Box lunch provided; Network with colleagues from across the state!

1:00 Open topic discussion 

2:45 Plan next meeting and adjourn at 3 p.m.

10:30 Coffee & Pastries/Open Topic Voting

11:00 Welcome and Introductions (Paula S. Kiser, W&L)

11:05 Opening keynote – introduction to VIVA's new Open and Sustainable Learning Coordinator and Assessment and E-Resources Program Analyst

11:30 Open topic voting

11:35 Lightning talks (5-7 minutes)

• "OpenCon: sharing experience at international OpenCon 2018, reporting on the last two years, and exploring other satellite event models," Hillary Miller, VCU

• "Credit where it's due: Citing data and other scholarly contributions," Nina Exner, VCU

• "Big Deal data--some preliminary lessons from UVA's spending and usage analysis," Brandon Butler, UVA

• "A Proposed Faculty Open Access Policy at Virginia Tech," Philip Young, VT

• "Collaborative Class Publishing Projects with Pressbooks," Robert Browder, VT

• "Promoting institutional repositories through collaboration," Marian Taliaferro, W&M

• "Exploring OER with pre-service teachers in JMU’s College of Education," Liz Thompson & Jessica Lantz, JMU

12:15 Lunch Provided

12:45 Brief Reports: SCHEV-LAC representative for VASCIG update

1:00    Open Topic Discussion

3:00    Adjourn

10:30 Coffee & pastries/Open Topic Voting
11:00 Welcome and introductions (Barbara Potts-LU & Lucretia McCulley-Richmond)
11:05 Opening keynote – an update on OERs (Anita Walz-VT)
11:30 Open topic voting
11:35 Lightning talks (5-7 minutes each) 

• Archiving Student – Created Social Justice Projects by Lucretia McCulley

• Scanning Print to PDF: Opportunities and Obstacles for Accessibility by Robert Browder

• Creation of OERs across world languages at Virginia Commonwealth University by Ngoc-My Guidarelli

• Big Deals Are Bad, Mmkay? On the future of journal bundles in Virginia, and the IR connection by Brandon Butler

12:00 Box lunch provided
12:45 Brief Reports: SCHEV-LAC representative for VASCIG update – Philip Young, Virginia Tech Libraries; Cass Adair, With Good Reason;  West Virginia Librarian Request – Lucretia McCulley
1:00   Open topic discussion
3:00   Adjourn (or optional 30 minute library tour) 

*OpenCon Virginia at VCU served as the Winter/Spring 2018 VASCIG meeting

10:30 Coffee & pastries

11:00 Welcome and introductions (Ellen Ramsey & Lucretia McCulley)

11:10 Opening keynote on library publishing (Peter Potter)

11:30 Open topic voting (Sherry Lake)

11:35 Lightning talks

•  "Affordable Course Content Awards," Hillary Miller, VCU

• "New Forays into Faculty Instruction: Impact, Metrics, Social Media & Open Access," Anita Walz, VT

• "The SHARE Institutional Dashboard & the Importance of Institutional Identifiers," Jeff Spies, COS

12:00 Box lunch provided, VASCIG Goals Survey review (Lucretia McCulley)

1:00 Open topic conversations 

3:00 Adjourn

11:00 Welcome/Introductions/Campus Updates (such as campus events related to ScholComm)

11:30 Lightning Talks

12:15 Networking Lunch 

12:45 Small Group Break-out discussions: What are the goals of VASCIG and how can we work better together?    

1:45 Large Group: Representative from small group reports back to large group

3:00 Adjourn

11:00 Welcome
11:15 Presentations and Q&A

Genya O’Gara will be presenting a description and update on VIVA’s membership with the Open Textbook Network (OTN), followed by Wendy Mann and Claudia Holland presenting on George Mason University Libraries planning process to create a Digital Scholarship Center. They will be migrating services, such as the Data Services Group, to the DSC, adding digital humanities support, and collaborating with scholarly communication, repository and metadata services. There will be a discussion of the planning efforts so far and what they hope to accomplish.

12:00 Lunch
1:00 Lightning Talks

• • • • "Outcomes from the Open Scholarship Initiative Conference," Claudia Holland, GMU

      • "Depositing capstone projects into the IR: workshops and IR connections beyond academia," Carolyn Schubert & Laura Drake Davis, JMU

      • "VT’s Open Licensing Task Force," Anita Walz, VT

      • "Implementation of Dataverse as the data repository at UVA," Sherry Lake, UVA

      • "Library Support for TCC’s Z-degree," Olivia Reinauer, TCC

      • "OA estimates and funder mandates," Jimmy Ghaffery, VCU

      • "Copyright for Creators series," Hillary Miller, VCU

1:45 Open Discussion
3:00 Adjourn

• Welcome & Introductions, Rosemary Arneson, Director of the University of Mary Washington Libraries 

• University of Mary Washington Evaluation of Faculty Publications: Suzanne Chase, Carolyn Parsons, and Erin Wysong

• Open Education Resources in Virginia: Tara Cassidy (Virginia Community College System) and Kathleen DeLaurenti (William and Mary) reported on their presentation to VIVA and SCHEV’s Library Advisory Committee. 

• Lightning Talks

  • Claudia Holland (George Mason University), George Mason hosting Open Scholarship Initiative Conference

  • Corrie Marsh (Old Dominion University), 2016 NASIG program and open-access issues

  • Lucretia McCulley (University of Richmond), how institutional repositories can work with faculty and groups on campus and become engaged with the entire campus community

• Discussion topics

  • Publishing Initiatives in Our Libraries

  • Faculty Wariness of Open Access Publishing

  • Collaborating on an Open Access Publishing / Subvention Fund Research Project

  • Academia.edu and ResearchGate Versus Institutional Repositories

11:00   Welcome & Logistics – Amanda McLellan, Longwood University

11:15   Brief Participant Introductions

11:30   Conference Updates

• Advancing Research Communication and Scholarship (ARCS) – Lucretia McCulley, Claudia Holland, Philip Young, Jimmy Ghaphery

• ASERL Scholarly Communications Unconference  – Claudia Holland, Philip Young

• Law Repositories Conference at William and Mary  – Lucretia McCulley

• NASIG – Marcia Butler

• Research Data Access & Preservation – Sherry Lake

12:00   Lunch and Informal Networking

1:00     Lightning talks (6-­‐minute presentations with 2 minutes for questions)

• Accacia Mullen, VMI - brief update on VMI's IR project and directory

• Alston Cobourn, Washington and Lee University- update on copyright education efforts

• Jimmy Ghaphery, VCU - The Future of Post-print Recruitment in the new OTSP Era

• Philip Young, Virginia Tech - Open Data Day at Virginia Tech

1:35     Open Discussion Topics (priority to be decided at event)

• Copyright

  • • Recent developments in copyright cases and proposed legislation

• Marketing and Outreach

  • • Successful strategies for building sustainable partnerships across campus

    • Marketing ideas for encouraging ORCID registration

    • How to "sell" open access to faculty who may not be familiar with the movement.

• Data & Data Information Literacy

  • • Data planning for repositories

    • Data literacy

• Getting Started & Best Practices

  • • Getting an IR off the ground. Best practices in promoting it to faculty.

    • Shifting Funds from Subscriptions to Open Access

    • Library/institutional support for researchers publishing in open-access journals (who covers the fees?)

    • Scholarly communication for undergraduate researchers

• Open Access Issues

  • • Human rights and open access

    • Research Evaluation and Open Access

• Update on publishing efforts within libraries

2:30     The Future of VASC Forum

3:00     Adjourn

11:00  Welcome & Logistics – Alston Cobourn, Washington & Lee University

Forum Background – Claudia Holland, George Mason University and Lucretia McCulley, University of Richmond

11:15 Brief participant Introductions

11:30 Anita Walz speaks about the Open VA initiative, Open Education Conference; the current state of OER at Virginia Tech and VT University Libraries

12:00 Lunch and Informal Networking

1:00   Lightning talks (6-­‐minute presentations with 2 minutes for questions)

• Lucretia McCulley, University of Richmond - Becoming a Trusted Scholarly Communications Expert

• Ellen Ramsey, University of Virginia - rebuilding an existing repository

• Claudia Holland, George Mason University - report on Mason’s OA Publishing Fund

• Jim Ghaphery, Virginia Commonwealth University - Getting to "No": IR developments at VCU

• Rachel Maderik, Virginia Military Institute - Virginia Institutional Repository Survey Results

• Alston Cobourn, Washington and Lee University- copyright education in and out of the classroom

1:45 Open Discussion Topics  (priority to be decided at event)

• Open Access events held at your institution; plans for Open Data Day

• Publishing models

  • library as publisher- what institutions in the state are undertaking this new role, challenges faced, etc. collaborative online open publishing trends in academia

  • open access journal funding; role of impact factor in OA; state legislation on OA (California, Illinois... Virginia?)

  • Funding open access initiatives like DOAJ, Knowledge Unlatched, and Open Library of Humanities

• Copyright

  • recent Oxford University Press, Cambridge University Press & Sage Publications v. Georgia State University decision, possible impacts to library service practices

  • copyright management of faculty syllabi, tests, etc.

• Open Educational Resources

  • building state-wide collaboration

  • use of Creative Commons licenses

  • the mechanics of creating a course using open content

  • Promoting your institutional repository to faculty and administration

• Managing scholarly communications at your institution

  • staffing models

  • educating instructional faculty about SC issues

2:50 The next VASC Forum—who would like to host and when is best

3:00 Adjourn

• Introductions

• Speaker: Jeff Spies, Center for Open Science

Jeff Spies is the co-founder of the Center for Open Science. COS is a nonprofit tech startup and open to all collaborations.  Its mission is to increase openness in the sciences and this is done through 1) Infrastructure development 2) Metascience research (study of science) 3) Open Community

• Lunch

• Presentations by Forum Members 

  • Survey on Institutional Repositories in Virginia Academic Libraries – Rachel Maderik, Virginia Military Institute, shared the draft survey that VMI librarians are compiling to find out about the state of IRs across the state.  They also want to develop a registry of institutional repositories.

  • Encouraging faculty "buy-­-in" with a new institutional repository – Lucretia McCulley, University of Richmond, shared strategies that have been successful in securing faculty enthusiasm about an institutional repository, such as asking Deans to recommend departments and faculty members to serve as pilots; asking a dept. chair to serve as a role model; publishing out of print books for faculty who own copyight, etc.

  • A Pirate or a Parrot: What might fair use advocacy look like at an academic library? – Jimmy Ghaphery, Virginia Commonwealth University, shared thoughts about fair use guidelines and the use of the Code of Best Practices in Fair Use at VCU.  VCU librarians are studying all webpages at VCU that deal with copyright and do they comply with the library’s view of fair use?

  • Google Books/Google Books court case – Cy Dillon, Hampden-­-Sydney College.  To allow time for others, Cy will share his thoughts with us in an upcoming article in Virginia Libraries.

  • Campus efforts on copyright and IP rights – Alston Cobourn, Washington and Lee University, shared ideas on how to build a copyright coalition/interest group on campus.

  • A Five Minute “OA Elevator Speech” for Subject Librarians – Ellen Ramsey, University of Virginia, shared an excellent handout on open access issues for faculty that liaison librarians can use to educate themselves as well as faculty.

  • Rich alternative metadata as a scholarly partnership, the ArchaeoCore and MEI projects – Lucie Wall Stylianopoulos, University of Virginia, educated the group on the use of ArchaeoCore (archives various archaeological finds so that researchers have access to the history of objects.)

• Discussion topics

  • Open Educational Resources

  • Open Access Funds

  • Exploring scholarly communication issues with graduate students

• Future SC Forums

• Open Access Marketing

• How do we deal with the perceptions of paying for OA?

• Lunch 

• Discussion groups: 

  • IR and Copyright Permissions

  • Library Publishing Services

  • Marking/Outreach/Instruction for Scholarly Communications

• Next Steps and Next Meeting

Inaugural meeting