District EMAT/IMTA Help Desk

Designed to help with the EMAT  System and the Textbook Adoption Process

Save the Date! Region 8 Vendor Showcase will be February 10th (Math) and February 12th (RLA), 2025.

Here to Serve You!

Please refer to this site for EMAT tips, up-to-date trainings, and information regarding the  Textbook Adoption Process.

Contact Callie Burris cburris@reg8.net to get more information.

Instructional Materials Coordinators - Training Support Items

Trainings and Purchasing Procedures (introduction).               

Accessing EMAT,  Allotments, Clarifying Contact Information.

Requisitions VS. Disbursements - the differences and the how-to's.

EMAT Reports and Accessible Instructional Materials (AIM).

Proclamations, Gap Years, and Adoption Information.

Not all schools are large! Click here for how to keep track of all your textbooks - for small schools.

For first time Instructional Materials Coordinators, the Adoption Process can be tough. Click this link to learn about the process, from beginning to end. 

Training offered by TEA to keep you up to date with the EMAT system. SCROLL all the way to the bottom to watch the videos.

Information Received From ICMAT Summer Conference 2024 - June 12th and 13th

What You Need To Know About TEKS Certification 2024

Instructions to Complete the Certification Process for 2024–25 

What You Need To Know About Proclamation 2024

The State Board of Education (SBOE) issued Proclamation 2024 at its April 2022 meeting to call for science, grades K–12; technology applications, grades K–8; Personal Financial Literacy and Economics; and several CTE courses.  The SBOE is scheduled to adopt materials for Proclamation 2024 in November 2023. The adopted materials will go into classrooms in the 2024–25 school year.

Important Proclamation 2024 Documents

The report below will list publishers showing an interest in having their science, grades K–12; technology applications, grades K–8; Personal Financial Literacy and Economics; and CTE courses go through the review and adoption process.

The SBOE requires that all Proclamation 2024 pre-adoption samples of instructional materials submitted for adoption be available online.

Public Comment

Any resident of Texas may submit written comments about instructional materials under consideration for adoption. The public comment period begins with the posting of the pre-adoption samples and ends on Monday, October 30, 2023. Copies of written comments are provided to the SBOE and the publisher and posted on TEA’s website. The SBOE will hold a public hearing at the August 29–September 1, 2023 meeting allowing citizens the opportunity to provide oral testimony about instructional materials submitted for adoption. Representatives of publishing companies may respond to testimony at the hearing or within ten working days of the hearing.

This report lists comments submitted by the public and includes the publishers' responses.

Important documents specific to publishers can be found on the Adoption Resources for Publishers web page.

2 Ways To Use Your IM Allotments

Districts and open-enrollment charter schools can use their Instructional Materials and Technology Allotment (PDF) to order materials through EMAT. The funds can be accessed in two ways: through a requisition for state-adopted materials or through a disbursement request for materials ordered directly from the vendor.

Requisition Process

Disbursement Process

TEA pays for interstate and intrastate shipping of instructional materials. Refer to the Freight Information page for shipping details.

What can you purchase with IM Funds?

What is not allowed to be purchased with IM Funds?

IMTA funds cannot be used for the following materials and services: 

What Should Your District Do With Out-Of-Adoption Instructional Materials?

Districts determine locally whether to recycle, sell, donate, or dispose of instructional materials that are no longer useful in the classroom.

Districts are required to maintain an accurate inventory and must complete the TEX-012 Inventory Adjustment to report state-adopted materials that are lost, damaged, destroyed, sold, or otherwise disposed of. TEA will remove the materials from the district EMAT inventory once the submission is received. The TEX-012 is available through the Lost/Damage/Destroyed link on your District Start Page in EMAT.

Districts are not required to report the loss or sale of non-adopted materials (including out-of-adoption materials) or adopted or non-adopted materials purchased through the disbursement process.

Any funds received from the sale of instructional materials should be used for allowable technology and instructional material allotment purchases.

How to Order Accessible Materials