Embedded Files
Please see below for important information and forms for all PTA related events and spending.
Questions? Email board@radburnpta.org.
QUICK LINKS
QUICK LINKS
This form will need to be filled out and submitted with receipts before a reimbursement/payment can be processed. Use to pay a vendor or to get a reimbursement for yourself.
Use to request a cash box for your event. Please submit at least 5 days before you need the cash box.
This form will need to be printed and filled out and submitted at the end of an event whenever cash and/or checks are collected.
Marketing and Webpages
Marketing and Webpages
PTA corresponding secretary can give you access to the PTA google sites to create a simple web page for your event.
Advertise on the PTA Social Media Platforms (Facebook and Whatsapp)
Advertise on the Friday Weekly Update
Ask the corresponding secretary to email membership and text alerts using this form: notify.radburnpta.org
Create a Flyer on your own or ask for access to the PTA canva account
Rules for Flyers
Rules for Flyers
Must have PTA logo (copy image above) or reference event is hosted/sponsored by Radburn PTA.
Must have an email for a contact person should questions arise. If you would like them to email the general PTA use info@radburnpta.org
If the flyer is for an event with games of chance, please ask the board for information required by the NJ Legalized Games of Change Control Commission.
For inclusion in the Friday weekly update, please email to the main office by Wednesday.
Forms
Forms
Building Use Form - use to reserve time/space on school property
District Donation Form - use for all donations to the school
Hold Harmless - insurance form for vendors on school property
Committee Chair? Read on...
Committee Chair? Read on...
BUDGET - Familiarize yourself with your budget line item - any amendments would need to be approved.
CONTRACTS - All contracts will need to be signed by the president of Radburn PTA. Committee leads should not be signing contracts.
CHECKS - Use "Check Request Form" linked above. Please do your best to fill out your events check request form and not just forward the treasurer invoices to pay.
TAXES - We are a tax exempt organization so we need to do our best NOT to pay taxes on purchases. Bonus to this - it saves money. Tell all vendors we are a tax exempt organization - some will ask us for an ST-5 (or proof of tax exempt status). Treasurer can provide this upon request.
PAYMENTS ACCEPTED - As an organization under the National PTA we are not allowed to set up a Radburn PTA venmo. For now, we accept cash/checks, Givebacks, or Zeffy payments. Please check in with your overseeing board member to set up items on Givebacks or Zeffy for events/payments.
Funds/Money Handling Policy:
Each Event Chairperson must be a PTA member. Volunteers on premise for events should also be PTA members.
The Event Chairperson verifies money in the cash box provided by the Treasurer. This is to be done prior to the start of the event and as replacement cash and/or cash boxes are distributed during the event.
More than 1 event volunteer must be at the cash box(es) at all times. Event Chairperson is to designate an individual to be handling money.
Two PTA members must be present whenever funds are collected/counted. The individuals must balance with each other upon conclusion of the event and complete a cash verification sheet. Each sheet must be signed by the individual counters. Funds must then be turned over to the treasurer for a bank deposit to be made (the Chairperson is responsible for making these arrangements with an Officer) COMPLETE THE CASH VERIFICATION FORM that was in your cash box.
The Treasurer will report to the Chairperson the amount of money processed/collected/deposited.
PTA money collected off site must be collected/counted/processed by two (2) PTA members and forwarded to the PTA Treasurer or an Officer as soon as possible. Use the CASH VERIFICATION FORM (linked above) to submit this when you return the cash to the treasurer.
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