Embedded Files
Who do I contact?
General HDT Questions: Kate CanineHiring: Human ResourcesPayroll: Diane DickersonExternal Service Providers: Bianca KatzSynergy Questions: Submit a IT ticket or contact Applications Support Team via phone 970-490-3456x1MTSS - Progress monitoring, Data analysis: Julie MastreTracking Student Involvement
Tracking Student Involvement
Synergy Groups absolutely MUST be used to track participation and attendance in HDTutoring.
Synergy Groups absolutely MUST be used to track participation and attendance in HDTutoring.
Needed verification for hired HDTutor and External Service Provider compensation
Mandatory for program evaluation and record of school involvement
Ensures evidence of program implementation for grant funding sources
Key Reminders
Key Reminders
Creation of groups driven by
HDTutoring model and sessions schedule
Assigned HDTutor or External Service Provider
High Dosage Tutoring serves 4 or fewer students per session
Additional Cycles & Synergy Groups
Additional Cycles & Synergy Groups
If the model, the schedule (dates, times), and the tutor/vendor remain the exact same, students can be removed and added - be sure to accurately add the individual student enter and leave date.
Otherwise, create a new group.
Help Guides
Hiring Site Tutors
Hiring Site Tutors
Site-Hired Tutors
Site-Hired Tutors
Job Qualifications
Bachelor’s degree in content being tutored.
CDE educator license and teacher licensure program.
One to two years of related experience instructing or tutoring students preferred.
Combination of education and related work experience is acceptable. A minimum of substitute authorization is expected.
Hiring and Payroll Procedures (please note new ER budget codes starting in FALL 2023)
Compensation Expectation:
Hourly pay at the COVID-Response rate of $30/hr. Instructional planning time or collaboration with Site Facilitators or classroom teachers may be included at a maximum of 1 hour week for tutoring sessions that same week.
Key Reminders
Key Reminders
Updates '23-24
The rate for PSD Hired Tutors will continue to be $30/hour.
Individual Tutors cannot exceed 24 hours per week (including both tutoring and planning hr/wk).
The PSD HDTutoring position is a licensed position. Thus, the minimum expectation is a substitute authorization. Clarification: A substitute authorization is an endorsement from CDE. This does NOT mean an employee with this endorsement is automatically entered into the PSD substitution pool - one has to apply to be in the PSD substitution pool.
If a human meets the job qualifications, is hired for HDTutoring, and is currently employed by PSD in another position that is classified; then the HDTutoring hours or other job responsibilities may extend them beyond a 40-hour week. Per FLSA, we may need to compensate this person at the overtime rate for these additional hours.
Confirm with Payroll if a hired HDTutor may fall in this category.
This hired HDTutor will need to complete the paper timecard and not use Kronos [Hourly Timecard | How to Complete Hourly Timecard]
Hiring, submitting ERs, assigning new positions, attaching payroll codes, and (all the things) takes time. Send vibes of grace and patience as this process transpires.
External Service Providers
External Service Providers
Key Reminders
Key Reminders
Follow the Connecting Instructions and lean on Bianca Katz for guidance.
Contact Bianca or Kate right away if something seems outside of guidance when interacting with a vendor or a vendor tutor.
Follow the Schedule and Deadlines to stay aligned to coordinating the timely partnership with our External Service Providers.
Part of our agreement with the External Service Providers is that they will not recruit PSD staff to work for their company and we in turn need to do the same. Do not encourage tutors from these companies to seek employment from PSD. If these tutors have questions, you can direct them to Kate Canine.
HDT Site Facilitators Staffing Components
HDT Site Facilitators Staffing Components
Job Qualifications - Current PSD employee in licensed position with
Bachelor’s degree required
CDE educator license and teacher licensure program required
One to two years of related experience instructing or tutoring students preferred.
Compensation Expectations: Accountability lies with the staff member and principal/supervisor.
School Administrators may decide to split the responsibilities by assigning 2 staff members. The staff members will equally split the extra duty stipend. If the equivalent of 100 hours may not be met, a prorated stipend will be applied. Stipends will be processed in December payroll.
Professional Learning Department will complete all ERs and complete time and effort verification for the extra duty salary schedule.
Note: 100% administrators, classified staff, and site subs are not eligible for the extra duty stipend.
2023-2024 HDT Site Facilitator Hiring and Payroll Procedures
HDT Site Facilitator Compensation for 2023-2024:
$3500 extra duty stipend per semester based on the $35/hr Instructional rate for dedicating 5 hours per week for 20 weeks or the equivalent of 100 hours towards the purpose of launching the high dosage tutoring opportunity for assigned school. Stipends will be processed at the end of first and second semester.
Meeting Archives
Meeting Archives
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