Parameter F
Records Management

Implementation

Benchmark Statements

I.1. The Institution maintains a Records Management Office (RMO) managed by a qualified Records Officer.

I.2. A records system is installed in offices where it allow easy access to information needed by concerned parties.

I.3. The Human Resource Management Office (HRMO) maintains accurate, up-to-date and systematically filed records of faculty and non-teaching personnel.

I.4. The following updated records compilations are made available to concerned parties:

I.4.1. minutes of the Board of Regents/ Trustees meetings;

I.4.2. minutes of the faculty meetings, e.g. minutes of the Academic Council meetings;

I.4.3. faculty/non-teaching personnel individual files;

I.4.4. faculty/non-teaching personnel performance evaluation; and

I.4.5. other records such as:

I.4.5.1. student directory;

I.4.5.2. alumni directory;

I.4.5.3. permanent records of students;

I.4.5.4. reports of Director/Dean;

I.4.5.5. annual reports;

I.4.5.6. accomplishment/progress reports;

I.4.5.7. scholarship records;

I.4.5.8. statistical data;

I.4.5.9. financial records of students;

I.4.5.10. inventory of property;

I.4.5.11. proceedings of administrative investigation (if any); and

I.4.5.12. others (please specify)

I.1. The Institution maintains a Records Management Office (RMO) managed by a qualified Records Officer.

BSFi-Area-10-F-I.1.pdf

I.2. A records system is installed in offices where it allow easy access to information needed by concerned parties.

BSFi-Area-10-F-I.2.pdf

I.3. The Human Resource Management Office (HRMO) maintains accurate, up-to-date and systematically filed records of faculty and non-teaching personnel.

BSFi-Area-10-F-I.3.pdf

I.4. The following updated records compilations are made available to concerned parties:

I.4.1. minutes of the Board of Regents/ Trustees meetings;

BSFi-Area-10-F-I.4.1.pdf

I.4.2. minutes of the faculty meetings, e.g. minutes of the Academic Council meetings;

BSFi-Area-10-F-I.4.2.pdf

I.4.3. faculty/non-teaching personnel individual files;

BSFi-Area-10-F-I.4.3.pdf

I.4.4. faculty/non-teaching personnel performance evaluation; and

BSFi-Area-10-F-I.4.4.pdf

I.4.5. other records such as:

I.4.5.1. student directory;

BSFi-Area-10-F-I.4.5.1.pdf

I.4.5.2. alumni directory;

BSFi-Area-10-F-I.4.5.2.pdf

I.4.5.3. permanent records of students;

BSFi-Area-10-F-I.4.5.3.pdf

I.4.5.4. reports of Director/Dean;

BSFi-Area-10-F-I.4.5.4.pdf

I.4.5.5. annual reports;

BSFi-Area-10-F-I.4.5.5.pdf

I.4.5.6. accomplishment/progress reports;

BSFi-Area-10-F-I.4.5.6.pdf

I.4.5.7. scholarship records;

BSFi-Area-10-F-I.4.5.7.pdf

I.4.5.8. statistical data;

BSFi-Area-10-F-I.4.5.8.pdf

I.4.5.9. financial records of students;

BSFi-Area-10-F-I.4.5.9.pdf

I.4.5.10. inventory of property;

BSFi-Area-10-F-I.4.5.10.pdf

I.4.5.11. proceedings of administrative investigation (if any); and

BSFi-Area-10-F-I.4.5.11.pdf

I.4.5.12. others (please specify)

BSFi-Area-10-F-I.4.5.12.pdf

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