Any plans to survey the student population that will exceed 250 students
and/or across more than one Department/School must seek the permission of the
Student Survey Request Group
Any queries or requests should be sent to surveyrequests@port.ac.uk
This page will provide you with all of the information that you need to prepare and submit a request to survey the student population. In addition you should also refer to the:
(Both currently under review)
Favourable Ethical Opinion must accompany any research survey requests.
Distribution of approved surveys are the responsibility of the applicant.
For a request to be considered it must be submitted to surveyrequests@port.ac.uk ;
Requests submitted by the 1st of the month will be reviewed and a decision will be communicated within 20 working days ;
Favourable Ethical Opinion must accompany any research survey requests;
Appeals can be made to the Chair of the committee
Last working day of the month to be submitted before 12 noon.
2025
Received by 31st December will be considered on 6th January 2025 (later than 1st due to holiday period)
Received by 31st January 2025 will be considered on 3rd February 2025
Received by 28th February 2025 will be considered on 3rd March 2025
Received by 31st March will be considered on 1st April 2025
Received by16th April will be considered on 17th April 2025
Received by 30th May 2025 will be considered on 2nd June 2025
Received by 30th June 2025 will be considered on 1st July 2025
Received by 31st July will be considered on 1st August 2025
Received by 29th August will be considered on 1st September 2025
Received by 30th September will be considered on 1st October 2025
Received by 31st October will be considered on 3rd November 2025
Received by 28th November will be considered on 1st December 2025
When Submitting your application you will need to download and complete The Survey Request Form and return it to surveyrequests@port.ac.uk.
Please consider:
1. Rationale – why is this survey important?
2. Target Group – is it all students, undergraduates, postgraduates etc?
3. Target Number – what number of responses are you seeking?
4. Your preferred dates to administer the survey
5. Survey Type – is this a user survey or is it more research in nature (see paragraphs below for further advice on characteristics)?
6. Survey Methodology – how will students be approached, who will approach them, how will they be selected, how will they respond to the questionnaire (paper, online, Moodle, Survey Monkey, Google, Board of Studies (BOS)), how will the data be analysed?
7. Dissemination – how will the outcomes be disseminated to the wider University community and to students?
The Student Survey Request Group will consider requests against the following criteria:
Undergraduate students are not normally expected to require access to >250 students or involve more than one Department/School. If an UG project is being considered beyond these parameters, then a request should be made by their supervisor to the Student Survey Request Group with a suitable explanation as to why it is necessary;
The survey includes informed consent, including information about data protection.
The survey is targeted at the population that the data is needed from.
The timing of the survey does not overload students.
Data does not already exist.
Is the request part of an agreed funded study?
The method of survey approach has been carefully considered from the perspective of participant choice and ease, e.g. can a postcard invitation be used instead of an email.
The survey, as a method of collection is clearly justified.
The need for ethical approval has been considered and if required has been obtained or is being sought.
Potential outcomes are commensurate with the burden on participants and the University of Portsmouth.
Third parties must accept the decisions of Student Survey Request Group if using student data provided by the University or conducting the survey on University premises.
Review the Chart of Annual Surveys currently approved to identify the best time to survey the students required;
Download and complete The Survey Request Form;
Favourable Ethical Opinion should accompany any research survey requests. more information can be found here;
E-mail all documents to surveyrequests@port.ac.uk.
Applications will be reviewed and considered on the 1st of each month and a decision will be communicated within 20 working days.
Cheryl Buck - Chair
Jovana Radulovic - Chair of the Monitoring and Evaluation Group
Lauren Mundle - Marketing Representative
Kath Shakespeare - University Librarian, Library and Information Services
Alfie Redman - University of Portsmouth Students' Union
Vacant - Admin support to SSRG and Academic Registry
Student Survey Request Group Terms of Reference