Privacy Policy

The Faculty Loan Store of the University of Portsmouth processes your personal data (that is, collect, use, store and destroy data that identifies you) as part of the Faculty Loan Store Booking System.  If you have any queries about the Loan Store Booking System please contact Timothy Connell at timothy.connell@port.ac.uk or David Clark at david.clark1@port.ac.uk or if you have any general queries about how your data will be processed, please contact the University’s Data Protection Officer at information-matters@port.ac.uk.  

We need the data you provide to loan you equipment and to contact you in the event of queries or issues arising related to the loan. Therefore, our legal basis for processing your data is that the processing is necessary for performance of the contract to which you are party. We will not share your data with anyone outside of the University.

Your personal data will be securely held on our University of Portsmouth managed servers for up to one year from the date of graduation or withdrawal. Where we are informed that you have left the University during the academic year, your data will be deleted as soon as possible.

You are entitled to request a copy of the data you provide to us. You are also entitled to raise an objection to the processing where the processing of data we hold about you is likely to cause you damage or distress, and to request either the rectification of any incorrect data, the restriction of any further processing of your data or the erasure of your data (right to be forgotten). For more information on these rights, please see the information at the following links: http://www.port.ac.uk/departments/services/corporategovernance/gdpr/ or contact information-matters@port.ac.uk.

You also have the right to lodge a complaint about the use of your personal data to initially the University (email information-matters@port.ac.uk) then to the Information Commissioner’s Office (ICO) – for more information please see https://ico.org.uk/for-the-public/raising-concerns/