Grade Change Authorization by Assigned Teacher

Prior to the grade change application deadline, the Assigned Teacher MUST submit an Electronic PS-140 application (through the link provided or via PGCPS>Staff Portal>Applications). Connection to the PGCPS network domain may be required to access the application. For help, please review the Electronic PS-140 User Guide.

Per AP 5116 - Grade Change Authorization and Appeals, for any grade changes initiated by the Assigned Teacher:

1. Assigned teachers must use the PS-140 in order to initiate grade change requests during the grade change window.

2. The assigned teacher must provide an explanation for the requested change along with accompanying documents/evidence uploaded to the PS-140.

3. Notification from the PS-140 will be sent to the principal. The principal must use the PS-140 to approve, deny, or require additional information to support the request for a grade change in the PS-140 prior to the close of the grade change window.

4. If approved, the grade and/ or transcript manager must take actions described in Procedures.

5. If additional information is required, the principal must indicate their response to the teacher with a reason in the PS-140. If additional information is required, the request is held in pending status for an additional upload. Approving the request moves it to the next level of approval.

6. If the request is denied, the principal must provide justification to the teacher in the PS-140. The assigned teacher may appeal the principal’s decision to the Instructional Director within three (3) school days.

7. The Instructional Director’s decision may be petitioned within five (5) school days each to the Associate Superintendent, then Chief of School Leadership and Support, and finally to the Office of Appeals.

8. If an assigned teacher needs to request a grade change outside of the grade change window, the teacher must submit all accompanying documents/evidence to the principal to request action by the Instructional Director. The teacher must provide an explanation for the requested change, reason for initiating outside of the grade change window, and evidence to support the grade change request.

The following documents MUST be attached to the electronic PS-140:

• 1. Student's Detailed Progress Report* BEFORE grade adjustment

  2. Student's Detailed Progress Report* AFTER grade adjustment

  3. Completed make-up work assignments, if applicable

  4. Other documents as evidence to support the grade change

*For help with generating a Detailed Progress Report, click here.