Construction and Facilities Updates

We are excited to launch this website as the hub to inform our students, staff and community members about the facilities initiative! The passage of Issue #8 in November 2019 was the starting point to a multi-year process that will have a tremendous impact on our community for many years to come. It is important to us that stakeholders have a voice and are informed every step of the way until the project's completion.

Welcome, check back often, and please reach out if you have questions or feedback!

July 2022 Update:

The last entry on the previous update was on May 31, 2022 and there has been much that transpired over the summer. This update will attempt to capture the most significant items that have transpired. When the summer started I thought we would be announcing when a groundbreaking ceremony would occur. However, in mid-June we took another punch in the stomach from inflation. In the next paragraphs you will read where we are in the project and the difficulties that the district faces, including whether it is wise to continue under these unstable market conditions. Being careful with community money is very important to the district. As is delivering to the community the promises made are of equal importance. Our updates have been on-going to provide as much transparency as possible in light of the shifting conditions.

June 6, 2022 - We had a core team meeting. On our to-do list was to make sure that by 6/15, Shook would get the reconciled DD estimate and files to Karen Little, our OFCC case manager, so that she could get us on the OFCC Budget Committee meeting agenda on 6/21. Karen said she had the Budget Adjustment Request Summary spreadsheet and we would meet to put in the numbers and we would be ready. We had preliminary numbers on the DD estimate and the cost was back up to 23.5% over budget. However, that did not tell the whole story - more on that later in the update. Also, we discussed if we could hit these dates, then the School Board could approve the DD phase submission on 6/30. We discussed dates for groundbreaking, the importance of ordering electrical equipment in the early site package and well drilling. On the local portions of the project - FMD has moved forward with updated schematic layouts for the fieldhouse, stadium, and weight room/wrestling room.

June 10 - By this date, we had also compared the (Jan) SD estimate to the new (June) DD estimate to see where the bulk of the cost increases were. Costs for everything was up - especially under the categories: concrete, equipment, technology, and electric.

June 14 - We received a cost estimate for the design development phase of the project from Shook. However, the realization of what that actually translated into was not fully understood until Wednesday.

June 15 - Shook hosted a walkthrough for early site bidders at 8:00am at the north side of the high school parking lot. This served as a chance for bidders to ask questions to FMD, Lewis Land, and Shook, and for Shook to gauge bidder interest. Later that afternoon, Karen Little, Dave Kleckner and Shaun Morgan met via google team to put in the number into the Budget Adjustment Request Summary spreadsheet. The punch came after putting the number in the spreadsheet which revealed that the district would need just under 4 million more dollars committed to the New High School portion of the project. The state’s share towards the project increased 2.5 million dollars as well. Immediately this news was shared with members of the core team. We planned to meet Friday, June 17 in the afternoon to discuss options - inflation had struck hard from January till June.

June 17 - Manchester core team only. We met and went over the increased costs to build the new high school. We reviewed our highest five priorities for the LFI parts of the project. Those items are Bathrooms at New Nolley, Field House, New Nolley’s HVAC/Heating systems, Stadium Project, and Weight room/Wrestling Room next to the new high school. Based on the projected new numbers to build the new high school and how much of the bond issued money it would take, that leaves some very difficult decisions for the core team to make. The group discussed if prices to build continue to rise at the rate from January to June, then it may cause the district to abandon plans to build the new high school and go in another direction. We also discussed which of the 5 LFI priorities was first on our list, which one was last, and which ones we could do at a later time. This was a difficult discussion and it is certainly not enjoyable to try to pick the best option out of undesirable choices. Our next regular core team meeting was scheduled for June 20. We would inform all the rest of the core team about our discussion at the June 20th meeting. In addition, we were informed that we were pulled from the OFCC budget committee meeting scheduled for June 21st and rescheduled for July 5th.

June 20 - The core team met. The first part of the meeting was about what work needed to be adjusted to get us on the July 5th OFCC Budget Committee Agenda. The district informed FMD, Shook and the OFCC that if prices continued to rise like this, we would be willing to stop the project and go in a different direction. We let them know that we are not willing to sacrifice the financial stability of this district which would compromise our primary mission: to educate children and prepare them for their future! Shook responded to this revelation with the following thoughts. They believe that they will be able to deliver the new high school and most of the items on the priority list. However, this belief is contingent on no further escalations of cost. The only way to know if that is possible is to get actual bids. So, in the meeting the OFCC finally gave permission to Shook to get actual bids as a way to get known costs. Those bids would be a couple months away. So, we are forced to wait cautiously and proceed with plans to keep the timeline alive, all the while knowing that we are approaching a teetering point in the project.

June 24 - OFCC, Shook, FMD, and the District met to revisit the number that caused all of this back on June 15. We are currently estimated to be 22.99% over budget. The state will pay their 44% of all co-funded costs up to 21.4% over budget. The money to cover the difference is coming out of our LFI projects (athletic stadium and renovation of current high school into elementary school.) This confirmed our previously stated position that we will have to wait for bid numbers to come back to know where we stand.

July 5-7 - Manchester project was reviewed by the OFCC Budget Committee on July 5th. Email exchanges over these three days occurred to complete the adjustments and reviews of the Design Development Phases. This work occurred to meet the OFCC budget committee recommendations in order to get items in place for the next NOI letter. This is the letter that commits the state to their 44% of the applicable cost overages on the new high school project.

July 11 - We had a core team meeting. We discussed that the early bids represent approximately 50% of the total project in both scope and cost. They include site work, well drilling, water testing, concrete, masonry, steel, roofing, glazing, mechanical units, and electrical equipment. The site work bids are the only bids that are already in, and are said to be in line with the estimates. The remaining bids are due August 5th. The district was provided a complete list of bidders and has the right to accept or reject any or all bids. Eventually we will be able to work on a GMP for around 50% of the project according to the OFCC and Shook. This would allow us to know if the project was on track to be on budget and might give some insight into the cost for the other 50%. We have a tentative GMP meeting scheduled on September 1st. This led to a discussion about having a September ground-breaking ceremony. This is currently the thought as we cautiously move forward with the project; however, we must patiently wait on bid results.

July 12 - We had a programming meeting to fine tune the office areas of New Nolley. Much time was spent on thinking through how the current space would be used to best serve the elementary students. A few adjustments were presented and the architect will be completing the SD phase for New Nolley at the end of July.

July 25 - We had a core team meeting. Based on the space needed for construction, parking at the high school will have reduced spaces making parking more difficult and currently we are exploring temporary solutions.

As you can see, we continue to cautiously move forward with the project. I hope this update is helpful and gives you a transparent look into what has been happening with the project. In addition, as I have previously mentioned, when construction begins please understand that there will be inconveniences that will occur. We apologize for these in advance and appreciate your understanding as we move forward.

Exterior of new high school

Construction team members take part in the Eco-charrette with FMD, Shook and OFCC reps.

Project Timeline

June - July 2022 - Meetings with OFCC, FMD and Shook continue to address estimates, bids, potential overages, and work through the DD phase of the project.

April 27, 2022 - Core team meeting to prioritize LFI components

April 12, 2022 - Public meeting at MHS

March 2022 - OFCC gives NOI to proceed, agreeing to fund their portion of budget as long as project adheres to manual minimums.

February 28, 2022 - Trees are cleared on HS site!

January - February 2022 - District team, architects and construction team working with the OFCC to present data to Ohio Budget Committees to address shortfall, needs due to inflation, supply chain issues and labor costs.

December 6, 2021 - Schematic Redesign

December 2, 2021 - Public meeting with construction team and school board, 6:30 p.m. at MHS

November 3, 2021 - Sale of Bonds

October 8, 2021 - Core team meeting with OFCC, FMD, and Shook with Project Management Consultant.

September, 2021 - Bi-weekly meetings begin for Core Team with FMD, Shook and OFCC reps; proceeding with Eco-charrette and design planning.

August 23, 2021 - Construction "Kickoff" meeting between FMD, Shook, OFCC and school representatives.

August, 2021 - Shook Construction selected as CMR for the high school project

July, 2021 - Construction Managers shortlisted and interviewed. Program design and planning begins with staff and architect teams.

June 22, 2021 - FMD Architects approved as architects

June 2021 - Architect selection process, followed by CMR selection process

April 2021 - Funding approved by OFCC

January 2021 - Transition back to CFAP

October 2020 - Transition to Expedited Local Partnership Program (ELPP)

Delays due to pandemic

March 11, 2020 - POSTPONED Public meeting with administration and school board, 6:30 at MHS

Feb. 19 - March 11, 2020 - District team members tour Tallmadge, East Canton, Woodridge schools

Feb. 13, 2020 - Board work session with Superintendent

Feb. 11, 2020 - HS team tour of Mogadore fieldhouse / athletic facilities

Feb. 3, 2020 – Superintendent, Treasurer and Board members meet with FMD and OFCC Official to initiate timelines

Feb. 2020 - Building meetings with staff to begin educational vision planning

Jan. 23, 2020 - Core team members site tour of Streetsboro schools

Jan. 21, 2020 - Board / Administrator work session; discussion of building plans and potential committees

Jan. 8, 2020 - Regular Board meeting, the Letter of Agreement between Manchester Local School District and FMD Architects, Inc. was discussed and tabled

Dec. 2019 - Jan. 2020 - Architect measurements and surveying at MHS for remodeling considerations

Dec. 16, 2019 - Board work session with district Admin team to discuss planning process

Nov. 20, 2019 - Board work session with OFCC consultant. Establish overview and process. Funding may not get cleared from state until July 2020

Nov. 5, 2019 - Passage of Bond Issue