Embedded Files
Book Fair Procedures
All book fairs are organized and scheduled through the vendor rep and the school based Media Specialist.
All book titles must be reviewed BEFORE the school fair begins. Each title needs to be reviewed for age-appropriateness and alignment to current State legislation and policies.
Media Specialists must work with their Admin and Bookkeeper to complete all necessary trainings and fundraising packet:
PBSD 0153 Fundraising Application/Recap
Media Specialists should get principal's signature of approval on form 0153 at least 2 weeks prior to book fair.
When books are purchased from the book fair by the Media Specialist or by school staff they must follow the instructional materials ordering district procedures.
A list needs to be created that includes the Title & Author of the book
It will need to be uploaded to the stakeholder website and sit for 72 hours before being purchased at the fair.
If a parent or company purchases books to donate back to the school, the list needs to be uploaded as a donation and must also sit on the stakeholder website.
All book fairs must allow returns based on parent concerns.
Using e-wallet/digital funds are encouraged but you are allowed to accept cash.
Upon concluding the book fair, Media Specialists must work with their Admin and Bookkeeper to complete all necessary trainings and fundraising packets:
PBSD 0153 Fundraising Application/Recap
On form 0153 Recap: Total sales put what's the grand total, but then list & explain that credit card & wallet purchases go directly to Scholastic, for cost of sales write how much is due to Scholastic , attach a copy of the Scholastic Financial Summary
PBSD 0182 Sales Item Inventory Report
On form 0182 Sales Inventory: Complete the demographics box (top right)...inventory date is the date after the Fair is over and submitting forms to the Treasurer, in the description, write N/A (Scholastic gives items on consignment...no longer have Scholastic inventory in our possession)
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