Action CampS
Partner HQ

[January] 

• Register your camp week on our system - [NEW 2026] the memorandum of understanding (previously called partnership covenant) is signed at the time of registration

• Send in deposit ($1000 for full camp, $500 for half camp)

[January to March]

• Complete Marketing form

[February to June]

• Promoting your camp

• Recruiting volunteers and billets

• As coordinator you should be copied in the confirmation emails, but you can also easily access the roster any time from our system

[March to June]

• Request insurance certificate from your insurer listing Power to Change Ministries as "additional insured" - if needed, complete Proof of Insurance form to get ours first for your insurer to create a reciprocal one

[July - August] One week before camp

• Complete Volunteer Approval form 

• Send us your camp roster if you use your own registration system

• Confirm billet arrangement

• Access camp roster to make sure you have all the emergency and medical info

• [NEW 2023] Group message everyone registered in your camp (if registration is done on our system) including head coaches 

[July - August] Camp Week

• Prepare U-Talk forms for each camper

• Share MTAG documents with volunteers

[July - August] Post-Camp

• Tally up completed U-Talk forms and submit numbers by completing Partner Survey Event Report

• Debrief with your team and complete Partner Survey Event Feedback 

[August - September]

• Send in your final payment or let us know how to handle your camp registration surplus (if any) when you receive the final invoice from us