Procedures

NORTHERN AREA

RELEAGUING GUIDELINES POLICIES and PROCEDURES

Recommended Procedures (CIF Bluebook Pg. 56)

It is recommended by the CIF Southern Section that the following criteria be observed with regard to re-leaguing procedures:

Enrollment

Geography

Competitive Equity (strength of program, sports offered, etc.)

Guidelines

1.0      Robert's Rules of Order will be followed for all procedures, with the Parliamentarian ruling on any point of order and/or appeal of the chair's decision.

2.0      Each speaker, one per school, will be granted a maximum of two minutes for any discussion point, unless further specified.

3.0      School representatives are asked to remain present and attentive throughout the proceedings to be fully apprised of all discussion points, thus contributing to a "strong consensus" as opposed to a "simple majority".

4.0     Official representation of each school will be the principal or his/her designee.

5.0     Schools that are assigned members of the Northern Area and are in current operation will have voting, privileges.

5.1  New schools currently not in operation (without students) will have speaking privileges only.

5.2  Schools must be present to exercise voting privileges (no proxy votes).

5.3   Schools will be granted one vote each, to be exercised by the principal or his/her designee present.

5.4   Voting decisions will be by a simple majority (50% plus one) of votes cast. Abstentions are not considered as a vote cast.

6.0      The Northern Area will conduct re-leaguing every two years.

7.0     The Northern Area will create leagues for the sport of 11 man football separately from all other sports offered.  A school must offer 11 man football to be allowed to vote on 11 man football leagues.

 Procedures

1.0       Presentation of Proposals –  Prior to each round of voting, any school having made a proposal may speak to it, with a time limit of two minutes per school (even in cases where schools submitted multiple proposals). No school may yield its speaking time to another; rather, the rule of two minutes per school shall be strictly followed.  Speakers are asked NOT to repeat information provided by previous speakers.  If, by the time a school’s opportunity is presented, please add only new information and/or opinions not previously expressed.

1.1         The re-leaguing chair shall conduct a “proposal meeting” at least two weeks prior to the date of the final voting meeting where member schools can discuss and amend proposals by the recommendation of the author only.

1.2        All proposals will be due to the re-leaguing chair seven days prior to the proposal meeting by noon.  All proposals will then be posted on the Northern Area Re-Leaguing website by noon the following day.

1.3        All proposals will be submitted in a template/format sent out to all Northern Area Schools. If necessary a hard copy can be submitted to the Chair if there are issues with the template.

1.4        At the conclusion of the proposal meeting, proposals cannot be amended except as specified section 2.3

2.0      Voting concludes at such time as a proposal receives assent from a majority of votes.

2.1        Round One: Each school represented with Principal/designee present may vote for up to half of the proposals (after any redundancies have been eliminated)*.  No proposal may receive more than one vote from each school; however, a school need not vote the maximum times allowed if it chooses to vote for fewer proposals. After round one votes are tabulated, the proposals shall be reduced in number by half, with those receiving the fewest votes being eliminated.  In the case of a tie for the last proposal, both shall be eliminated.

2.2        Round Two:  Before the vote is taken, fifteen minutes for caucuses shall be given.  Schools having made proposals may speak to their own proposals with a time limit of two minutes per school. Each school represented with Principal/designee present may vote for up to half of the remaining proposals.

2.3        Round Three or the Final Voting Round, whichever comes first, (and all subsequent rounds needed): Caucus time of ten minutes shall be held between rounds.  Proposals may be amended prior to voting ONLY by the school that submitted the original proposal, and the amended proposal (voted on one at a time) receives a minimum of votes totaling 67% of all schools present. Schools may speak to each remaining proposal; however, each school may speak only once, and is limited to a total of two minutes.   Speakers are asked to confine their remarks to new information rather than repeating what others have already brought forward. Each school represented by Principal/designee present may vote for half the remaining proposals each round.

3.0        After each round: half the proposals, those receiving the fewest votes, shall be removed from consideration.  In the case of a tie for the last proposal, both shall be eliminated.  When eliminating proposals, if there is an odd number we will round down.  In the case of a tie for the last proposal, both shall be eliminated."

4.0        At such time that three or fewer proposals remain, schools shall vote only once until one proposal receives  50% plus one vote, and that shall be the proposal adopted by the Northern Area.

4.1        Proposals for all sports with the exception of 11 man football will be considered first.

4.2        Proposals for 11 man football will be considered by the schools that offer the sport following the same procedure from 1.0 – 4.0

            5.0        Appeals – may be made in accordance with the rules of the CIF-SS Blue Book