WCSA Funding Requests

Student organizations in good standing can request semester and/or supplemental budgets from WCSA. If approved, the money is allocated into the University student organization account. At the end of the academic year, unused funding is returned to the University.

Semester Budgets

Large budget requests covering the majority of your organization's programming must be planned a semester in advance and submitted during the spring or fall semester budget request process. Budget requests must be submitted on Engage by the assigned deadline. The process must be completed in its entirety, including an event description and detailed itemization of both the total cost of the proposed event and the proposed use of requested funds.

Supplemental Budgets

All supplemental budget requests must be submitted via Engage at least 3 weeks prior to the proposed date of the event. These budgets are available on a first come first serve basis and funded based on the availability of funds. Supplemental budget requests should be in the $250-500 range.

Review the WCSA Budgetary Guidelines here.

Watch a video tutorial on submitting a budget.

Example Submissions

Example of line item submission.

Necessary Submission Details:

Line item name
Description of requested item
- Include a link to the item in this space
Quantity requested
Cost of individual item
Screenshot of line item - including the cost

Example of line item screenshot. Purchasing website logo should be visible in documentation.

WCSA Funding FAQs

Where do I submit a budget request?

You can access the submission form on your organization's Engage page.
- - Homepage > Manage Organization > Organization Tools > Finance > Create Request > Create Budget Request
    - - You must be listed as an organization officer to complete this sequence

Will I receive all of the funding I request?

100% funding is NOT guaranteed and organizations should plan accordingly. Refer to the WCSA Budgetary Guidelines for restrictions.

What items can I not request funding for?

Group bonding experiences
Taxes
Items prohibited by University policy
Items available at any University Office or Department
Giveaway items
- ex. Club-specific SWAG
Charitable donations

Can I purchase items that I did not request funding for?

Purchases made using WCSA funding must align with your budget request. Purchases must not stray from pre-approved purchases as it violates our policies and risks your organization's good standing status.
You do NOT need to submit a budget request if you plan to use organization fundraising expenditures. Review this process here.

Page updated

Report abuse