How to use AI for Captions

Learning Objectives

By the end of this lesson, users will be able to: 

• Identify and compare at least three AI captioning tools (YouTube Transcript, Otter.ai, Microsoft Stream) for accuracy and usability.

• Edit and refine AI-generated captions to improve clarity, timing, and accessibility for diverse learners. 

• Export, review, and share transcripts as inclusive study aids that align with Universal Design for learning (UDL) principles.

Why AI Captioning Matters

Captions and transcripts play a vital role in an inclusive learning environment. They support Deaf and hard-of-hearing learners, English language learners, and neurodivergent students who process information differently. AI-driven captioning tools have significantly improved accessibility by automating transcription while reducing time and effort for educators. Platforms such as YouTube Transcript, Otter.ai, and Microsoft Stream automatically generate captions from spoken audio. However, AI is not flawless; reviewers must check content for accuracy, correct punctuation, and ensure that specialized terms, names, and non-verbal cues are properly represented. 

The following tutorials demonstrate how to use each tool to create accurate, accessible captions and transcripts:

AI Captioning Tools in Action

Video tutorial by Learn with Shopify showing how to use YouTube Transcripts to automatically generate, edit, and download captions for uploaded videos.

Video guide from Elegant Themes demonstrating how to use Otter.ai to transcribe audio, identify speakers, and export accurate text transcripts. 

Video walkthrough from UCF Learning explaining how to upload videos to Microsoft Stream, enable automatic captions, and review AI-generated transcripts within Microsoft 365.

Key Takeaway: AI captioning tools help make digital learning more inclusive, but educators must still review outputs for accuracy, bias, and accessibility. 

Reflection Activity: 

Review one of the tools above and answer the following questions:

1. Which AI captioning tool would you be most likely to use in your own learning or teaching context, and why?

2. What ethical or accessibility considerations should be reviewed before relying solely on AI captions?

AI captioning tools are revolutionizing the way educators and learners create accessible digital content. By understanding their capabilities and limitations, we can ensure that captions and transcripts meet the diverse needs of learners, strengthen comprehension, and uphold ethical standards in AI use.