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If you have any urgent travel issues please contact Ashley Vater or Julia Koehler Leman - info at the bottom of this page.
Flights
Flights
We recommend that you fly into the Luis Munoz Marin International Airport (SJU), which is just 1 mile from the resort.
You should plan to arrive in San Juan on Monday, 3/2 and stay at least until Friday morning, 3/6. If you requested extra days in your registration form, then you can stay until Saturday, 3/7 or Sunday, 3/8.
You will be booking your flight through the Rosetta Commons travel agent, Jeanne Kick. You should have gotten an email about it. You will need:
A screenshot or PDF document with details about your preferred flight(s)
Your home airport code
Any departure and arrival time ranges, if you are flexible
The deadline to book your flights is January 19, 2026.
Please note that travel booking has to happen through Jeanne Kick, as we cannot reimburse privately booked flights!
Flights
Flights
We recommend that you fly into the Luis Munoz Marin International Airport (SJU), which is just 1 mile from the resort.
You should plan to arrive in San Juan on Monday, 3/2 and stay at least until Friday morning, 3/6. If you requested extra days in your registration form, then you can stay until Saturday, 3/7 or Sunday, 3/8.
You will be booking your flight through the Rosetta Commons travel agent, Jeanne Kick. You should have gotten an email about it. You will need:
A screenshot or PDF document with details about your preferred flight(s)
Your home airport code
Any departure and arrival time ranges, if you are flexible
The deadline to book your flights is January 19, 2026.
Please note that travel booking has to happen through Jeanne Kick, as we cannot reimburse privately booked flights!
Ground Transportation
Ground Transportation
Rideshare apps, such as Uber and Lyft, are available in San Juan and are the best way to get from the airport to the hotel (see next section). There is also a bus system, the 5 can take you from the airport to the hotel. You will not be reimbursed for any ground transportation required to travel between the airport or the hotel. Ask your PI about reimbursement options with your home institution, if necessary.
The event itself will be taking place in the meeting rooms at the resort you will be staying at, no additional transportation is necessary to attend the Megathon sessions.
You are responsible for any ground transportation you use when exploring the city during the Megathon.
Hotel
Hotel
The Megathon will be taking place at the Courtyard Marriott Isla Verde. The full address is 7012 Boca De Cangrejos Avenue in Carolina.
Check-in is at 4pm
Check-out is at 11am
You can leave your luggage at the front desk if you plan on arriving earlier or leaving later than those times.
Accommodations will be double occupancy, much like RosettaCon; 2 people and 2 beds per hotel room.
The hotel is right on the beach, has a fitness center, an outdoor pool, and a casino. You can learn more about the offerings at the hotel, and some of the outdoor activities nearby, via the hotel’s website: https://www.marriott.com/en-us/hotels/sjuiv-courtyard-isla-verde-beach-resort/experiences/
Any questions about rooming can be directed to Camille Mathis on slack @Camille_Mathis.
Meals
Meals
Meals will be provided by the hotel from dinner Monday evening to breakfast on Friday morning.
Any dietary restrictions you noted on your registration form have been passed on to the hotel. If you have any questions or concerns, please contact Camille Mathis on slack @Camille_Mathis.
If you are staying through the weekend, you are responsible for your own meals during that time period.
Sickness Policy
Sickness Policy
As a reminder, when you registered for the event you agreed to the following policy:
If I feel unwell, I agree not to attend in person and will notify the organizers. I assume all risks associated with COVID-19 exposure. Rosetta Commons (represented by any of the following entities: University of Washington, Open Molecular Software Foundation, Rosetta Commons Foundation, Rosetta Design Group) will follow public health guidelines, but I will comply and bear risks related to COVID-19 exposure.
We recommend talking to your healthcare provider about staying up-to-date with the latest COVID vaccine if it is available to you.
If you begin to feel ill during the event, please alert the organizers and refrain from joining in further group activities.
If you have COVID-related concerns please contact one of the organizers. We want to have open communication around this issue that ensures that everyone feels safe and comfortable.
Code of Conduct
Code of Conduct
We uphold the Rosetta Code of Conduct. It is your responsibility to review and adhere to the Code of Conduct. Reported violations will be addressed as we have described on the linked page and the contact information for Code of Conduct committee is listed below. You can reach any of them via slack or email:
Firas Khatib
Julia Koehler Leman
Camille Mathis
Joanna Macnar
Jeff Gray
Ashley Vater
This is a challenging time for many people in our world. If at any time you feel that you need support or want to talk with someone in our community about anything related to Justice, Equity, Diversity, or Inclusion. Don’t hesitate to reach out to a JEDI leader. We discussed being available for you in our last Rosetta JEDI meeting and invite you to reach out! We are here for you.
Visa Invitation Letters
Visa Invitation Letters
Follow the directions at THIS LINK.
Weather
Weather
In March, the average temperatures range from lows of about 70°F to highs of about 85°F. For those of you planning to visit the beach, the water temperatures should be comfortable for swimming. March is in Puerto Rico’s dry season, but there may be occasional rain showers.
If you have any travel issues please contact Ashley Vater (520-721-3604) or Julia Koehler Leman (615-473-9583).
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