Ed Prep Faculty & Staff

1. Communication & Coordination

OFE Communication Protocols  

Outlines student communication expectations, outreach procedures, and return-to-program deadlines to ensure timely field placement coordination and minimize potential delays in coursework and graduation.

2. Field Placement & Eligibility

Licensure Content Test Deadlines (updated)

Outlines internal procedures for managing field placement eligibility when students do not attempt the content test or meet the required score of 220 by established deadlines, including placement postponements, cancellations, and timelines for resuming placement efforts. 

Placement Flexibility Letter 

Communicates current field placement availability, expectations for geographic and school-site flexibility, and OFE’s efforts to expand district partnerships and secure placements for teacher candidates. 

Protocol for Field/Methods Hours Student Support Self-Referral Form 

Outlines how Ed Prep students can self-refer to the Office of Teacher Development for individualized coaching, guidance, and problem-solving support to address field experience challenges and promote successful placement experiences. 

Process for Changes to Ed Prep Courses with Field Hours Requirements 

Outlines the collaborative review and approval process for proposed changes to required field observation hours, including planning timelines, compliance considerations, and coordination with the Office of Field Experience before implementation. 

3. Student Teaching Policies & Agreements

Teacher of Record (Lead Teacher) Policy 

Explains the eligibility requirements and mentor-teacher expectations for candidates seeking to complete their linked practicum and student teaching as the teacher of record at their current place of employment, as well as the conditions for completing field hours at their workplace. 

CPS Paid Student Teaching Policy 

Outlines the conditions under which eligible Chicago Public Schools employees may remain in their paid positions while completing student teaching, including university and school administration approval and licensure requirements. 

NLU Student Teaching in Place of Employment Policy 

Summarizes ISBE licensure flexibilities and NLU requirements for school-based employees seeking to remain employed while completing student teaching, including eligibility expectations and restrictions on using substitute teaching to meet licensure requirements. 

4. Content Testing & Program Requirements

SOP — Content Testing Deadline 

Outlines the biannual workflow for communicating content testing deadlines and results, supporting student decision-making, updating degree plans, and coordinating with the Office of Field Experience when students do not meet the required score or other eligibility requirements for practicum. 

5. Compliance, Documentation & Feedback

Policies and Procedures for Submission of Background Check 

Outlines background check requirements for candidates completing field experiences, including clearance procedures, eligibility restrictions, student responsibilities, and potential implications for field placement and program progression. 

Video-Recording Feedback Policy & Alternative Feedback Options 

Explains the educational purpose and privacy expectations for video-based instructional feedback and outlines alternative coaching and observation options when school or district policies prohibit recording students.

Pre-Term Instructor Checklist (How to open your coaching course in D2L at least 2 weeks before the term begins.) 

How to Enable/Edit Assignment Due Dates In Your D2L Course 

Mass Email Students with Missing Assignments 

How Students Self-Select A Group 

General D2L Tutorials 

How to Access Coach/Instructor Feedback In D2L (Student View) 

How to Take A Screenshot For Assignment Submissions (Student View)

How to Record Video Comments for An Assignment Submission (Student View) 

Explained: Different Timesheet Procedures for Practicum and Methods 

Where is My Teacher Candidate on the Field Experience Timeline? 

Video/Media Release Permission Slip (the link forces you to make your own copy) 

How to send your course folder access link to students 

GoReact Help Desk 

Teaching Best Practices for Course Instructors

Tips for Providing Quality Feedback 

Student-facing Orientation materials from the Office of Teacher Development (OTD)

Need help? Visit the Office of Teacher Development's Office Hour, held in both Spanish and English.  Get assistance with timesheets, GoReact, Sonia, etc.

TBD

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