Mechanical Team takes care of regular operation of HVAC plant, Sewage treatment Plant (STP) and they also upkeep and maintain FIRE systems

ENGINEERS : RESPONSIBILITIES

Er. Ashank Viswakarma : (i) Overall Coordination

Er. Ajit Mohanty : (i) All the Spilt/Tower AC Systems

(ii) AMC of STP

(iii) AMC of Tower/Split AC systems

Er. Sujit Raut : (i) Maintenance of HVAC Plant

(ii) AMC of HVAC Plant

(iii) FIRE Systems

Er. Rakesh Ku. Behera : (i) Supervision of HVAC Plant

Civil section regularly receives requests for minor works from various users, the end user may choose any of the following modes depending on urgency of the work.

Emergency Mode (Time: 1 - 3 days):

The End user gets the approval directly from Director for executing the work on quotation or nomination basis by explaining the urgency of the work to Director. IWD will then get the necessary technical approval as well as the works within one to seven days

Fast Mode: (Time: 3 - 15 days):

Option 1: If the approved value of work is less than 25000, such works are executed by calling quotations from eligible parties and executed within three to fifteen days.

Option 2: If the end user provide all the necessary materials, IWD will then execute the work using our manpower

Normal Tender Mode: (Time: 4 - 12 Months):

The following procedure has to be followed by IWD, It is a time taking process therefore the end-users are requested to plan well ahead and not in the neck of the moment.

STEP 1: The end user makes a request to IWD through Chairperson of the department by email

STEP 2: The engineer in-charge (EIC) of that area will prepare an estimate and intimates the same to the end user & Chairperson and put the proposal in the Institute works committee (IWC) for ratification. This time period usually take around 30 days, depending on the time of IWC meeting. (Time: 30 DAYS)

STEP 3: Ratified proposal are send to department head through end user for financial consent/budget allocation (TIME: 2 - 3 DAYS)

STEP 4: Once department chairperson/head gives consent to execute the work. Same file is sent to IWC Chairperson to F &A Section after that it go for Director Approval and the duration of this process is about 15 days. (TIME: 15 DAYS)

STEP 5: Once approval is done. EIC will prepare a tender document, preparation of tender document takes a week. After approval from IWC Chairperson tender float in CPP portal and notification publish in NISER website for 15 days. (TIME: 15 DAYS)

STEP 6: Tender bid will be opened on 16^th day if at least two bidder quoted in the bid, otherwise extended for another period of 10 days. (TIME: 15 to 25 DAYS)

STEP 7: Technical committee open the technical bid make a comparative statement of taken bid, once the above are in order technical comparative statement will be signed by all the technical committee member, it takes about 3 - 4 days (TIME: 3 - 4 DAYS)

STEP 8: Once technical comparison statement is done financial bid are opened and financial comparative statement are made ready, this also takes about 7 days. (TIME: 7 DAYS)

STEP 9: Financial comparative statement is sent to director for approval this takes about 2 to 3 days. (TIME: 2 - 3 DAYS)

STEP 10: After the signature of FIC (EMW) and DIRECTOR on financial comparative statement, work order/letter of intent sent to the qualified vendor (2 days), we give one week time to submit P.B.G. deposit and signature of agreement. (TIME: 7 Days)

STEP 11: After PBG and Agreement is signed one week time is given to start the work. (TIME: 7 Days)

STEP 12: Depending on the time mentioned in the NIT, it may take one month to three months for minor works (TIME: 1 - 3 Months)

STEP 13: After the work is done within the stipulated time (CIVIL/ELECTRICAL/MECHANICAL) all section team will sign and submit the final bill for clearance. This is usually sent to end user for his consent. After the end user certified the work was done satisfactorily. The bill will be sent to F&A section for payment. (TIME: 7 Days)

PROGRESSION OF MECHANICAL WORKS CAN BE SEEN HERE (Click here)