About the library

The middle and high school library , main library at Nakornpayap international school serves approximately 300 students in grade 6  through 12 as well as teachers and staff. The collection of books includes approximately 12,000 books, whereas the elementary school library provides picture books for children, textbooks and services students from kindergarten to grade 5 within the elementary library, there is a juvenile section for books geared towards the younger members of our community. Librarians are available to discuss the choice with the students.

Statement of purpose

Nakornpayap international school library endeavors to promote critical thinking skills, problem solving strategies, intellectual curiosity, and a love of reading and literature for all students and staff. In meeting these goals the library will:

• Support and enhance the academic curriculum

• Maintain a collection (print, electronic and audio visual materials) which attempts to stimulate the intellect and imagination of every patron

• Provide an inviting, supportive and functional environment 

• Provide bibliographic instruction to every individual within the library, school community, during both scheduled classes and impromptu moments

• Impart our passion for books

Mission of the school library

• To serve all students and patrons of Nakornpayap international school with an appropriate emphasis on both academic and reading.

• To meet the needs of patrons with a high-interest library materials and to serve as a knowledgeable center

• To foster independent lifelong learning 

• To provide an area with the appropriate atmosphere for individual studies and reading

Hours of operation 

Borrowing services are only available when a librarian is on duty, during the following times:

Elementary library : Opening hours 8.00 AM until 4.00 PM 

Librarian: Ms.Pym | Tel : 053 110 680 Ext.108

Provide library services for kindergarten students - grade 5 students at A building.

• Library reading class will be scheduled by the teacher please inform the elementary school librarian when the schedules were made 

Middle school and High school library : Opening hours 8.00 AM until 4.00 PM 

Librarian: Ms.Mo | Tel : 053 110 680 Ext.132

Provide library services for grade 6 students - grade 12 students at C building.

Library resources

Elementary Library

• Yellow Fiction (YF)

• Blue Fiction (BF)

• Golden Fiction (GOL)

• Red Fiction (RF)

• Green Fiction (GF)

• Orange book (OB): General books OB 000-900 and reference books (R)  * Reference book use in the library only

• Magazine for kids

• Textbooks grade 4-6

Middle and High school Library

• General books 000 - 900

000 computer science, information and general works

100 Philosophy and Psychology

200 Religions

300 Social sciences

400 Languages

500 Science

600 Technology

700 Arts and recreation

800 Literatures

900 History and geography

• • • • Fiction and Purple fiction

      • ESL Books

      • Textbooks grade 6 - 12

      • Education zone; Universities brochures and handbooks

      • Reference books (R): use in library only

Circulation policy 

All materials should be checked out using the automated circulation system. Every student and faculty staff member has been designated a barcode identification which is stored in the library’s database. School identification cards may also be used. elementary students may borrow up to 3 general reading books and Middle & High school school students are allowed up to 5 general reading books per week. Whereas, departments are permitted to check out as deemed fit for educational purposes for that academic semester or year. If more books are needed for a particular project exceptions will be made. Books may be renewed if no one else is waiting for them. Books must be brought back to the library in order to be renewed.

• Videos are subheadings 

• Magazines are permitted to be signed out overnight but it is preferred that they are read in the library.

• Reference materials are non circulating unless special permission is granted.

• Reserve books are to be used in the library, unless a teacher gives special permission. These materials are to be signed out manually, not electronically.

**** Overdue notices will be sent to students and department members periodically. No fines will be collected for books returned late. However, at the end of the school year, students will be billed for unreturned and lost books.

• Borrowing 

Students may check out up to 3 books for elementary and for middle and high school not including textbooks. Books may be checked out for 1 week and all the books must be checked out by the librarian and library automated circulation system.

Teacher or staff: 50 title for semester

Students

Elementary student:  3 titles for 1 week 

Middle and high school student: 3 titles for 1 week

• Borrowing textbooks 

G.1 - G.3 text books are in the classroom

G.4 - G.12 students must come to the library

The time for the borrowing out the textbooks will be set by the school library and will notified to all the students

• Returning 

Students and staff should return books on time so that other students and staff may use the book should they wish to borrow the book. If students and staff have taken out books for shelves and cannot remember where it goes please give the book to the librarian or place them in the book drop. Please do not try and re shelf the book back by yourselves

• Overdue

There are no fines for overdue books however there is a replacement fee for any lost or damaged books/ materials. Please see the librarian for lost or damaged fee

• Renewals 

Books in the circulating collection may be renewed for an additional one week period. To renew a book, come to the library circulation desk with the book and your student id card. 

• Lost and damaged books

When library patrons, a book using overdue is not charged. However when a book is lost or damaged and needs to be replaced by the library , the librarian will inform you of the replacement book. When a Library patron is approved to purchase the title from the librarian, they must complete the payment at the school's Financial office within 15 days of receiving the purchase order. 

Cost of the Book means Book price, Shipping and handling, Estimated tax to be collected - All details of book will be informed in the LOST/ DAMAGED/ REPLACEMENT OF LIBRARY BOOK form. 

• ELEMENTARY FORM FOR LOST / REPLACEMENT OF LIBRARY BOOK

• MIDDLE AND HIGH FORM FOR LOST / REPLACEMENT OF LIBRARY BOOK

Library computers and internet access policy

Within the main library it is understood that computers should be used in a responsible, ethical and legal fashion. The primary use of computers within the library including the internet is to be for research and creative purposes. This definitely includes but is not limited to school related projects. Students and department members may check their emails. But it is understood that students doing research or school work take priority.  Middle school students should ask the librarian present for permission before using the internet. The library computer does not have filters on and we trust that students and department members use the computer and internet appropriately.

It is however unacceptable to:

• Violate the privacy of anyone inside or outside the Nakornpayap international school community

• Copy materials in violation of copyright law

• Plagiarize someone else’s work

• Disrupt the functioning of the computers in the library (including, but not limited to breaking into computer security software, disconnecting printers, altering the desktop, attempting to download programs, removing the mouse balls)

Web link policy 

The main library maintains a website which provides information about the library, as well as access to the catalog subscriptions databases,and library publications such as the library provides links to other libraries as well as other websites thought to be useful for students and department members. The library selects the majority of the linked websites and use the same material selection criteria that are used for books and other materials. The library makes an effort to ensure that links on our webpage remain current active useful and appropriate for our community, however, it would be impossible to guarantee this given the nature of the web

Printing Services

A printer is available in the Middle and High School library for document production, including posters, flyers, brochures, and photographs on an as-needed basis.

Personal printers are only allowed by students, teachers and department members. Personal printers are prohibited from being used in the academic and administrative area of the school. Printers are highly important to productivity, but our guiding principle is to provide a high level of productivity while using resources in the most cost-effective manner.

For Teachers and Depart members : The print command is used to print a file directly using an Employee card and Employee school account that supports printing.

For Students : The print command is used to print a file directly using a Student card and Student school account that supports printing  

*** Students below grade 8 should seek advice from the librarian regarding printing.

More information : How to print  a document.png

Conference Room use policy

Reservations are required for use of conference rooms & facilities. Rooms are reserved via 

Conference Room Reservation @Middle and High school library by Teachers, Department members and students. For a list of available rooms and instructions on how to add room calendars to your Google Calendar see Rooms and Spaces.

• Scheduling of applications shall be accepted on a first-come-first-served basis, with Library business, Library-sponsored events and Library co-sponsored events having first priority.

• The Library is responsible for scheduling use of the Conference Room and will be updated regularly.

• The Conference Room is available during regular Library hours only.

Rules Regarding Use of Conference Room.

1. Smoking and Fire. No smoking, candles, matches or any other use of fire shall be permitted in the Conference Room.

2. Tobacco, Alcohol and Controlled Substances Prohibited. The Library prohibits the use of tobacco, alcohol and the illicit use of controlled substances in the

Conference Room.

3.  Food and Beverages are not allowed in the Conference Room. 

4. Disruption Prohibited. Library patrons making excessive noise that disrupts normal Library functions or other patrons' use of the Library may be asked to leave. This includes conducting the meeting or any part of the meeting outside of the Conference Room.

5. Equipment Requests. Requests for use of audio or visual equipment, tables, chairs and any equipment owned by the Library must be made at the time the venue is scheduled. The Library does not guarantee the availability of any equipment.

6. Clean Up. It is the User's responsibility to leave the room in the condition of all other personal or group-owned items.

Failure to clean up may result in forfeiting the privilege of using the room in the future. Users must include time to clean up and set up within the scheduled time and must end meetings at least 15 minutes before the Library closing time.

7. Library Policies. Users shall observe all rules of conduct and policies applicable to Library patrons.

8. Occupancy. Users shall permit no more persons than is stated by occupancy requirements, which is currently 10 people.

9. Use of Walls and Other Surfaces. No decorations or other materials may be attached or affixed to the walls, windows, doors or other surfaces unless approved by the Library. If such approval is granted, any such material must be removed at the close of the scheduled time.

10. No profit-making or Commercial Use; No fundraising. The Conference Room shall not be used by any individual, group or organization that is profit-making, commercial or entrepreneurial in nature. No attempts to fund-raise, to solicit business, to sell or exchange goods, services or memberships will be permitted.

Violation and Appeal Section.

Any person who violates this policy will be subject to the Library’s Violations Policy.

Responsibilities and delegations

The librarian is

• A member of the school’s total teaching staff and as such is actively involved in collaborative teaching school curricular activities planning and program development

• Involved in the provision of the information related resources integral to the planning implementation and evaluation of the curriculum of the school

• A specialist teacher who develops manages and evaluates on behalf of the principal system and procedures which include

• Library budgeting

The library budget covered the library resources, teacher resources, textbooks and Electronic resources. The budget has been divided into 11 departments: Library resources, ECC department resources, Elementary school department resources, AAP Elementary school department resources, AAP middle school department resources, Middle school department resources, High school department resources, PE department resources, Fine arts department resources, Chinese department resources and Thai department resources. 

The library budget annual report will be shared to the admin team members, the financial officers and librarian on Worksheet which could be reviewed and updated purchase order status online. The librarian (Ms.Mo) will be in charge of keeping updating the library budget report after receiving the official purchase order and supply request form.

• Selection and culling

Selecting books for the main library is an ongoing process that occurs throughout the year. Books are selected in an effort to support the curriculum, both academic and creative arts, foster a love of reading, support the research of department members or simply to aid students in the development of his or her passion. The librarians are responsible for selecting books. Suggestions from students and departments are welcomed. Requests are usually honored if the criteria for selection are met ad the budget permits the purchase of books

Criteria for book selection:

• Accuracy and authority of resources 

• Potential usefulness for school community

• Quality of material (format and physical durability)

• Currency of information

• Price of material

• Accessibility of information

• Literary quality, historical value or artistic merit of material 

Nakornpayap international school libraries contain about 12,000 books with some donations made to the school. The school library welcomes all book donations. Books may not appear on shelves immediately during the school space and the cataloging system of the library. Book sales at the school will be hosted or take place according to the scheduled place by the librarian or other department member as seen fit.

• Ordering and acquisition

Book order requests should be sent to the library or librarian via email or in person specifying the quantity. If possible please inform the contents of the book: isbn, title, author of the book in the request. Book order requests should be handed in a month before the academic year or semester closes, this is to ensure that when the term or academic year opens you will receive the books you require that are used for your course/ subject. The librarian will inform you if the order is possible for the semester or academic year or not due to the budget given by the school to the library. If there is enough budget the order of purchase will be made immediately.  

If the books or textbooks that teachers require exceeds the budget given to the library or there is not enough budget to cover the cost of the textbook that teachers require or over the time of book order request period, teachers are welcomed to meet with the school manager in person to discuss the book purchase requests. If the requests are approved, teachers may send in the request form and the library will act promptly to the requests made by the teachers.

• Cataloging and classification using the schools catalog information service

• Follett School Solutions, LLC ©2002-2022 

• Dewey Classification System - Subject Classification

The classification schemes the Library uses to arrange the material on the shelves are designed to group together as much as possible (within the constraints of a simple linear order) related topics within the same discipline.

For many purposes this offers a meaningful arrangement which facilitates browsing along the shelves and the retrieval of relevant documents.

• Processing of materials

• Circulation of materials

• Inventory and Stock control 

How often, when and whether an inventory is conducted depends on the types and size of the library, the library's budget, and the nature of the collection. Taking inventory is not only time-consuming, but also detailed, involved and repetitious. Staff concentration and enthusiasm wanes after more than two hours. The more thorough and analytical the inventory, the more staff time and expertise and expense is involved.

There are also logistical problems. If the library cannot be closed during the inventory, the materials on the shelves may change from day to day and hour to hour. The first priority of the staff is to serve the user. This will cause necessary interruptions in taking inventory. Staff may also feel that the inventory, being a special project, is taking them away from their more important regular duties.

The most important criterion in determining whether an inventory should be conducted is the magnitude of discrepancies between the library's actual holdings and its official records and the cost in time and public relations, if an inventory is not done. The library may not be able to avoid delay and embarrassment in serving the user when it does not inventory its collection regularly. Staff, in these circumstances, should react quickly and strongly to reported incidents by either purchasing or borrowing a replacement copy from another library, or finding a suitable substitute to meet the client's information needs.

1. To ensure the accuracy of their catalog records

Over time missing books, replacements, withdrawals, human error and changes in cataloging practices contribute to inconsistencies between a library's actual holdings and its official records. Often these inconsistencies are inconsequential. There are occasions, however, when a patron and/or staff member can spend a substantial amount of time searching for an item listed in the catalog, which, in fact, has been lost, misplaced or withdrawn from the collection. Not only do such instances cause frustration and confusion, they also erode library users' confidence to deliver information in a timely and efficient manner. If the number of searches for items not on shelves rises, this is a prime indicator that an inventory of the library's holdings is needed.

2. To estimate loss rates and costs in order to evaluate the success of current security systems and procedures, and if necessary, to make a business case for a new security system.

There are two types of losses, known and unknown. If a user tells you that they have lost or damaged an item, at least you are aware of the loss and can take immediate steps to replace it and recover its cost. If the item has been stolen, damaged or misplaced and you have not been informed, then the loss becomes a potential embarrassment and frustration as well. It will not be there when you are asked for it. A well-run library or business needs to know the degree of such losses and an inventory is the only way to find out.

3. To replace or withdraw all missing items and to indicate such information on the catalog record by withdrawing or flagging the record to alert the patron.

Libraries must not only discover the fact a loss has taken place. They must do something about it. At the very least the catalog record must be flagged in some way to warn the user. Secondly a search or trace procedure should be initiated. Finally the library must decide whether to withdraw or replace the item in question, either immediately or after a predetermined interval of searching for the item. Some libraries search for wayward items for up to three years.

4. To evaluate the condition of materials on the shelves.

Depending on the thoroughness of the inventory and the skill level of the staff doing the inventory, libraries can also use the inventory to look for any damaged or worn items on the shelves at the same time as they are doing a simple inventory. If an item is obviously damaged and unusable, it should be brought to the immediate attention of the person in the library who makes the decision to withdraw or replace missing items. Many damaged items can only be discovered by a more time consuming, evaluative process so some libraries will not perform this inventory function except for obvious candidates. The removal of damaged items is called weeding.

5. To evaluate the quality of the cataloging record.

While comparing the item in hand to the cataloging record, all kinds of discrepancies and inconsistencies may be discovered, mostly due to human error (an error rate of 1-5% is typical), but also due to changing cataloging rules over time. All such errors discovered in the process of inventorying should be reported and evaluated for possible remedial action. Most libraries will not spend the time or use the qualified staff to review the catalog records during an inventory. However, accidental discoveries may be recorded to assess any cataloging problem statistically and give feedback to the cataloging staff or agency.

6. To analyze a collection's strengths and weaknesses

Libraries try to order quality materials by using various selection tools on a day to day basis. The inventory process offers the systematic opportunity to run some checks on how well this process is working. The analysis can be done at a minimal level by doing a statistical count of the number of items held under each call number level (e.g. 100's, 110's, 111's, etc.). Obvious gaps and over ordering in certain areas can be discovered in this way. At the next level, the circulation record of each item can be examined. How often did this item go out in the past year? Some items may never have circulated at all. At the very highest level of analysis, a thorough examination of each item will be done by a qualified or experienced selector to evaluate if the item is dated. The removal of any dated, underused or low value items is called weeding.

*The principal and librarian together are responsible for implementing the school’s library policy