Advancing Reflections Entries to Council PTA

November 13: Council Deadline

 Submit advancing entries digitally via Council Google Form (link available here in late October). 

 IMPORTANT: No physical drop-offs will be accepted for advancing entries. All submissions must be digital. 

A Quick Overview of Steps  

1. Host Local Judging
  Hold your campus-level judging and advance the top 20% of entries in each of the six arts categories for each of the five grade divisions to Council.  

• Note: The Special Artist division is judged separately from other grade divisions.

• Refer to the TX PTA Leader Resources page for category rules, local-level judging guidelines, a scorecard template, and a detailed judging rubric.

• Verify entries meet arts category rules and try to resolve any eligibility concerns before judging. Entries with plagiarism should be disqualified.

2. TX PTA Student Entry Forms or Equivalent Google Form
Before advancing entries:

• Confirm the PTA membership requirement has been met and the member’s name is listed on the form.

• Ensure each form is legible and fully completed.

• Keep a copy of each entry form for your records until the end of the school year.

3. Prepare Advancing Entries For Digital Submission

Before submitting to Council, ensure all advancing entries are saved in the correct file type and meet category-specific requirements.

Accepted File Types & Limits

• Dance Choreography / Film Production: AVI, MOV, MP4, WMV, FLV, F4V (≤ 1GB, ≤ 5 min)

          Download videos; YouTube links are not accepted.

• Literature: DOC or PDF, or scanned to PDF (can use free apps such as Adobe Scan) (≤ 2,000 words)

• Music Composition: MP3, WMA, WAV, ACC (M4A), or FLAC (≤ 1GB, ≤ 5 min)
  Music score (PDF) required for Middle School and High School entries.

• Photography: JPEG, JPG, PNG, or TIFF (high-resolution, ≥ 640×960 px).
  Obtain a digital file from the student/teacher if possible; photos of photos are lower quality.

• Visual Arts: JPEG, JPG, PNG, or TIFF (high-resolution, ≥ 640×960 px).
  Submit a clear, well-lit photo of the artwork for judging.

• Entry Forms: PDFs, or if you used a Google Form for submissions, upload the linked Google Response Sheet.

File Naming Format

Include the student’s name, art category, and grade division in each file name. Category and division may be abbreviated.

• StudentName_Category_Division_ENTRY

• StudentName_Category_Division_SCORE

• StudentName_Category_Division_ENTRYFORM

Examples:

       JaneSmith_Dance_HighSchool_ENTRY.mov

       JaneSmith_Music_AccessibleHS_ENTRY.mp3

4.  Download and Complete the TX PTA Advancing Entry Spreadsheet.

Download and complete the Advancing Entry Spreadsheet before submitting entries to Council.

• Include only advancing entries.

• Save your completed file for later use.

5.   Complete the TX PTA Local PTA Participation Summary

You will need the following information: 

• PTA President and Reflections Chair names and emails

• Student enrollment and participation numbers

• Council PTA: North East ISD Council of PTAs

• Council PTA coordinator: Sarah Wilson, artsined@necouncilpta.com

• Upload your Advancing Entry Spreadsheet

6. Submit Advancing Entries to Council (Digital Only)

All entries advancing to Council must be submitted digitally using the Council Google Form.

• Deadline: November 13, 2025

• Submission Link: Available here in October

• No physical drop-offs will be accepted.

7. Celebrate Your Students!

Thank your judges with a card or small token. Celebrate all student participants at a PTA meeting or campus event.

• Find celebration ideas and a downloadable certificate template at the TX PTA Leader Resources page.

Official Council results will be emailed by January 15.