Review the email you received on March 16th to find your session details (date, time, room number) and contact information for your session Facilitator.
Review the Summit Attendee Info page for additional information on venue location, parking, etc.
Your Facilitator should schedule a time to meet (virtually) with you to become familiar with your topic and presentation.
Confirm with the Facilitator how much time you have for your presentation. Sessions are scheduled for 90 minutes and—with some exceptions—each session has three (3) presenters. Plan to speak for ~20 minutes plus ~5 minutes for audience Q&A immediately following your presentation.
Provide your Facilitator with one or two questions about your presentation. The Facilitator will ask you these questions, if needed, to encourage further discussion from the audience during Q&A.
Prepare your presentation file(s) — e.g., PowerPoint, PDF, Video — to be compatible with Windows PC format. Your presentation will be displayed on a laptop PC provided in the session room. Do not plan to use your own computer. The laptop will have a WiFi Internet connection; however, if web access is needed for your presentation, you are strongly encouraged to download and run web content locally from the laptop rather than accessing the content live via the WiFi connection.
We strongly recommend using a widescreen (16:9 ratio) PowerPoint template. For convenience and consistency, you can use the official R&I Summit PPT Template–however, this is not required.
IMPORTANT: Upload your file(s) to our online portal no later than the close of business March 27, 2023.
These will be pre-loaded on the podium laptop PC for you. Upload your files here.
If you’ve made any late changes to your presentation file(s) after upload, inform the Help Desk staff at Registration Check-in. They will copy your new files to our server and alert your Room Technician.
Arrive at your session room at least 10 minutes early to meet with your Facilitator and the Room Technician.
The Technician will assist you with finding your presentation file(s) on the podium laptop. Bring a copy of your file(s) on a USB flash drive as a back-up.
The Facilitator will introduce you by your Name, Title and Organization only. Your and other presenter bios are posted on the Summit Attendee Info website for attendees to read.
Keep within your allotted time. The Facilitator will hold up cue cards to alert you at 10-, 5- and 0-minutes remaining.
During Q&A, questions may come from both the in-person and virtual audience. Virtual attendees will post their questions/comments in Zoom, and the Room Technician will read them aloud for you.
Virtual attendees may be unable to hear questions from the in-person attendees. When you respond, please repeat the question before answering.
Your presentation file(s) will be archived by ITRE and NCDOT and become public record. If there are any concerns about copyright or confidentiality in your presentation content, please make sure these concerns are resolved with all involved parties before the event.
Email the event team at ncdot-summit@ncsu.edu (Please note, this email address will not be monitored after April 2023)