4-HOnline Resources
Resources for Extension professionals who work with youth
This site contains 4-HOnline resources, tip sheets, and video tutorials. The site will be continuously updated, so please check back often for new material.
Dr. Mitzi Downing is the 4-HOnline Institutional Manager & Extension Youth Safety Compliance Coordinator / Mitzi_Downing@ncsu.edu
4-HOnline & Youth Safety Compliance (YSC) Resources for Extension Professionals
REG: 01.25.18 - Impacts all university youth outreach efforts, including Extension Youth Programs at the county, district, state, and national levels.
So how does it impact you: Extension employees whose job responsibilities include direct work with youth and/or employees who could, as a result of their position, have care, custody, and control of minors are required to have an "Approved" Youth Safety Compliance Profile in 4-HOnline. The university system refers to these employees as "Covered Individuals."
Covered Individuals who do not have a Compliance Account are required to create one in 4-HOnline during annual enrollment.
Covered Individuals with an existing Compliance Account are required to re-enroll in 4-HOnline during annual enrollment.
4-HOnline Enrollment / Re-Enrollment is January 9 - 31, 2023
4-HOnline Resources for 4-H Professionals
4-HOnline "Events" Resources
Year-End Resources
Customizable letter for 4-H families and volunteers about the annual 4-HOnline re-enrollment process and rollover procedures. The document includes links to resources that the member/family may need. Cited resources are listed below in the next section.
Annual Enrollment / Re-Enrollment Resources (Rollover)
Group Enrollment Resources
Guide for how to enter Group Enrollment data.
All group enrollment data for the current program year should be entered into 4-HOnline by December 12, 2022.
Registering Extension Youth Programs / EVENT Management Resources
What Programs Require Registration
REG 01.25.18 requires university-level registration and approval of all programs, events, and activities in which Extension (NC State and NCA&T State) employees, specialists, and/or Extension volunteers will have care, custody, and/or control of minors in either Face-to-Face or Virtual environment based on registration and/or enrollment process. This regulation covers Extension programs at the county, district, state, and national levels.
Extension youth programs that do not utilize a registration/enrollment process and where the youth participant’s legal guardian maintains custodial care do not require university registration/approval.
Standard Operating Procedures(SOPs): General SPOs & 4-H Online SOPs
PACKET IS UNDER REVIEW. This packet includes both the NC 4-H General Standard Operating Procedures document and the 4-HOnline Standard Operating Procedures.
Profile Approval Resources
Event Management Resources
4-HOnline 2.0 Video Tutorials for 4-H Professional's
*Note: Zoom Videos connect to a redirect link which opens a new window.
*Note: Youtube Videos connect to a redirect link which opens a new window.
Youth Safety Compliance Video
Agents who wish to host YSC sessions as part of their local volunteer training can use this video format (YouTube). Once a YSC session is completed at the local level, please submit the roster and screening date to Dr. Mitzi Downing via email (mitzi_downing@ncsu.edu) and the attendee's profiles will be marked as "completed."
Program Planning Resource
Customizable Word document template that can be used to plan your annual program.
Member Resources: Resources that can be shared with members.
Frequently Asked Questions:
Q: How can I change the enrollment county on a profile (i.e. A family enrolled in the wrong county or moves)? A: Only state-level admins have permission to change an enrollment county. If a member/family needs this done, please contact your Area 4-H Agent or email Mitzi_Downing@ncsu.edu and request the change.
Q: How long does it take for the system to mark training as "completed" in 4-HOnline? A: It can take up to 24 hours for the system to mark a volunteer's profile as "Completed." *Please do not ask volunteers to re-watch the training video if it's been less than 24 hours.
Q: What do I need to ask/remind my volunteer(s) to do when completing the online training video? A: Please remind your volunteers not to close the training video until it's completely finished (it should run to the end and stop on its own). *We also recommend that volunteers take a "screenshot" of the last frame of the training video for their records.
Q: I have a family who is enrolled in 4-HOnline in another state, how can they join NC 4-H? A: Ask the family to log into their existing 4-HOnline account and click on the "Family" tab, scroll to the bottom of that page and click on the "Join Another Institution" button. The family can join NC 4-H from that process, and they will only need their existing 4-HOnline account to access both states' programs.
Selected 4-HOnline 2.0 District Training Sessions - Initial Program Set-up
If you missed your district training session and / or want to watch the material again, please select a video below. *The same material was presented at each session.
SE District 4-HOnline. 2.0 Training Session
NC District 4-HOnline 2.0 Training Session
Additional Resources
NC State University and N.C. A&T State University commit themselves to positive action to secure equal opportunity and prohibit discrimination and harassment regardless of age, color, disability, family and marital status, genetic information, national origin, political beliefs, race, religion, sexual identity (including pregnancy), and veteran status. NC State, N.C. A&T, U.S. Department of Agriculture, and local governments cooperating.
