General Rules & Conduct

• General admission is $5 per person.

• RSVP or Walk-ins are allowed, but you must see the check-in desk at the main entrance before entering the convention floor.

• All campus rules and regulations must be followed.

• Do not stalk, follow, harass, or make inappropriate comments towards anyone at the convention.

• Do not smoke, vape, drink, or partake in any illicit substances within the convention.

• Do not exchange your badge. They are non-transferable.

• Do not vandalize or cause any damage to the property of vendors, the NCSU Cosplay & Costuming Club, NC State, and the Talley Student Union.

• If you do not follow any of the outlined rules and regulations, we reserve the right to remove you from the event. We want this to be a safe and fun event for everyone.

• Follow the Talley Student Union guidelines on service animals. Do not bring in any household pets or other animals.  

Convention Floor

• Badges must be clearly visible when on the convention floor or any accompanying rooms.

• Please do not pause or idle in the spaces between vendor booths or obstruct traffic - use the lobby area instead. 

• Be respectful of vendors and their space.

• Any attempts at theft will result in punishment within both our organization and the university.

• Do not use any skateboards, skates, scooters, etc within the Convention, unless you’re using an assistive mobility device.

Props

• No live steel.

• Any prop weapons must clearly be props and not real weapons.

• Please conceal props (unless not possible) while in Talley until arriving at the convention floor. 

• No projectile items, and no fake guns, even with the yellow/orange cap. This is University policy.

• No paddles, real whips, or baseball bats made of anything other than hollow plastic or foam.

• Do not spar or perform any dangerous activities with your props within the convention.

 Cosplay:

• All cosplay must abide by both University policy and the rules of the NCSU Cosplay and Costuming Club. The following cosplay/cosplay aspects are not allowed.

  • Bunny outfits, related cosplays, or swimsuits/bikinis. 

    • No thongs or other minimalist bottoms. No pasties, tape, or paint in lieu of a full coverage top. Also, obviously nothing transparent for these areas.

  • Excessive gore (Light blood is acceptable.) &  NSFW aspects: leashes, collars, chains, or anything of the matter.

  • You must have a foot covering of some type. 

  • Any vulgar imagery, such as politically charged or offensive symbolism is prohibited.

  • Cosplays of real-world terrorists, criminals, military figures, or police figures is prohibited.

  • No signs.

If You Need Help

If you spot someone violating these rules, or fall victim to someone in violation of these rules, whether that be through harassment, inappropriate conduct, or anything that is making you uncomfortable at the convention - do not hesitate to reach out to an officer of the NCSU Cosplay & Costuming Club.

Contact

• NCSU C&CC Discord

  • Do not hesitate to mention the Officer role or directly message an officer if you need assistance.

• NCSU C&CC Instagram

  • You can directly message the Instagram account if you need assistance.

• At the Convention

  • Officers and Volunteers will have different badges to identify themselves as such - feel free to ask them for assistance at the convention as well.

• GetInvolved Contact Form and Email

  • These methods of communication will not be the most effective for quick responses but are available if needed.

Enforcement and Discretion

NC State Cosplay & Costuming Club Mini-Con 2024 officers will have the authority to uphold these rules as they see fit and will be the ultimate deciding factor in any decision made regarding the convention’s management & safety. Officers reserve the right to amend these rules and enforce consequences as they see fit. Violation of any rule will result in at a minimum a verbal warning, but if issues continue to escalate or if a violation poses a considerable threat to the safety or well-being of any attendee, volunteer, or officer on the premises (or Talley Student Union in general), NC State University’s Police Department may be contacted and offenders may be asked to leave without refund.

Consent to Photo and Video

NC State Cosplay & Costuming Club Mini-Con 2024 attendees may be photographed or filmed at any time at the convention. By purchasing admission to the Mini-Con, all attendees consent to be recorded (by audio, visual and/or other means) for exhibition and exploitation by any means in all media now known or hereafter devised worldwide in perpetuity. Uses of this content may be through social media, promotional videos, or future Mini-Con promotion. 

If you find yourself appearing in any content in a way you do not find yourself to be comfortable with or in any way you wish to be removed, please contact the NC State Cosplay & Costuming Club through one of the listed options above.

Volunteering

Volunteers will assist club officers and other staff throughout the day of the Mini-Con with various tasks. These may include traffic control, general observation of rooms, badge-checking, running the admissions desk, etc. These tasks will be extrapolated in future volunteer emails and meetings to ensure all volunteers are on the same page. However, they will not be taxing, nor require an unnecessary amount of effort.

Benefits of Volunteering

• Free Admission

• One Free Guest Ticket

• Free 2024 Mini-Con merchandise

Volunteering Requirement(s)

• Minimum of 3 hours spent volunteering

Shifts can be broken up however the volunteer wishes. Ex: Volunteer for one hour, take a break, volunteer for two more hours, etc.

Tardiness Policy

If you, as a volunteer, are more than 30 minutes late to your assigned shift without clearly communicating with a club officer on the day of the Mini-Con, you will lose the benefit of free admission and will be asked to pay for your ticket.

Volunteering Locations

• Admissions Desk - Volunteers will assist officers with checking in attendees, taking payment from walk-ins, distributing badges, and checking cosplay props.

• Lobby - Volunteers will assist officers with general observation, ensuring all attendees are abiding by the Official Mini-Con 2024 Rules and Regulations.

• Game Room - Volunteers will assist officers with general observation, ensuring all attendees are abiding by the Official Mini-Con 2024 Rules and Regulations.

• Artists’ Alley - Volunteers will assist officers with general observation, ensuring all attendees are abiding by the Official Mini-Con 2024 Rules and Regulations. Volunteers will also assist with traffic control, preventing long lines that may clog the pathways.

• Panel Room - Volunteers will assist officers with general observation, ensuring all attendees are abiding by the Official Mini-Con 2024 Rules and Regulations. 

Panels

• Panels may not include content that would not be appropriate by NCSU’s Student Conduct.

• Panels may not include NSFW content.

• Please keep the panel topics limited to cosplay, anime, cartoons, comics, or other fandom-related topics. If you are interested in hosting a panel that does not relate to the aforementioned topics, please contact a club officer.

• Panels will be a maximum of 30 minutes long, not including 15-minute prep times before and after the panel.

• If you are interested in hosting an hour-long panel, please contact a club officer.

• We have up to 4 slots for panels.

Panel Schedule may change based on how many panel applications are received. There will be a break between each throughout the day of the Mini-Con.

Artist Alley / Vendor Floor

• Items must not be excessively suggestive, lewd, or violent. 

• Any products that do contain content that could be triggering should be censored or hidden from immediate view.

• You are responsible for your products and personal belongings.

• Do not act in a way that is disrespectful or inappropriate towards other vendors.

Themed Cafe Information

The Mini-Con Cafe has a $2 entrance fee. This fee will cover free hot tea. You will receive a sticker on your NCSU C&CC Mini-Con Badge once you have paid the $2 fee to allow reentrance. There is no reentrance limit. There will be discounted rates for people entering the cafe in groups of 2 or more.

Themed Cafe Rules

• No pictures of staff are allowed without their explicit permission.

• No physical contact with staff without their explicit permission.

• No explicit or inflammatory comments of any kind toward staff.

• No sexualizing of any of the staff.