Staff Meetings

Weekly Staff Meeting 

& 

Annual Planning Conference

For Mondays Staff Meeting


SNSI (Comander’s Intent)… 


Phrases of the Day… 


-AMI Brief… meant to be brief… no more than 20 minutes then dialogue

-Don’t explain what your job is… brief Sections Accomplishments and Future Plans/Goals


STAFF… HIT URGENT HIGHLIGHTS THEN MOVE TO NEXT PERSON… BRIEF FROM WHERE YOU SIT… time waster moving to from of CR..

NJROTC SOPs


WHEN IT COMES TIME TO BRIEF AWARDS & DRILL TEAM SOPs, please follow this guidance…


“I hear you.. we will take a note of that..” (Suspend judgment, ensure everyone is taking good notes and then assemble a Committee at a later to refine Awards and Drill Team SOPs)… we will also need to review (check) on how our Promotion System is working but for now at least it is working (somewhat)…


-1st Brief Awards SOP… your recommended criteria for each Ribbon…


-2nd Brief Drill Team SOP…


Use this weekend at SUNY to gather more input and present your ideas one on one to as many cadets who want to participate


MR Georgatos will be there to hear the input…


Sent from my iPhone


WEEKLY STAFF MEETING: .. RECOMMEND BNC NJROTC follow Meeting Guidelines as Shown in ppgs 38-43

SPECIAL STAFF MEETING: ANNUAL PROGRAM PLANNING page 43 (April/May Timeframe)

2024.09.30

2024.09.16

ORM TEMPLATE

14 JAN AMI

PROCEDURES FOR DOING A PLANK AND ENTERING IT IN CDMIS

Social Media: Great Job on Recruiting video

Call Fordham

Area Units,

FYI

 

Mr. Sean P. Dougherty, USN (Ret) 

NJROTC Program Legacy

District Administrator Area One and Two

Naval Support Activity Philadelphia  

700 Robbins Ave, Bldg. 2C 

Philadelphia, Pa 19111 

sean.p.dougherty8.civ@us.navy.mil 

 

 

Area Instructors:

 

You will notice that Planks are now officially part of the Cadet Fitness Test in the new CRM (electronic version).

https://drive.google.com/drive/folders/199BE0BErsym-tlU-xKrbY_H0waykNVFF?usp=sharing

 

Unfortunately, CDMIS has not been updated on the Fitness Test page.

Use this procedure/example to convert your plank results.

 

 

 

CDMIS will do the rest of the work and create the award with the proper Lamp.

 

V/R

Eric

 

Eric Humphreys

Area Manager/ Area TWO

NJROTC/Citizenship Development 

eric.humphreys2.civ@us.navy.mil

(224) 399-1561

 

DM

Donald Moore

Reply

Reply all

Forward

To:​OLIVERCORDERO355@GMAIL.COM;​bhaswi127@gmail.com;​avd8kel@gmail.com;​lynora.brown@gmail.


Suggested Agenda (FROM PAGES 38-43 CRM)

Date: ____________

_______________ High School NJROTC Staff Meeting

1. Call to Order, Roll Call Including a list of everyone that should attend on the agenda

provides a good place to check off names of those present.

2. Approval of Minutes from Previous Meeting Have someone designated to take the official minutes and

type them onto the form. They should also keep them on file for reference.

3. Calendar Updates Time spent on calendaring and other administrative business should be minimal.

4. Committee/Team Reports

     a. Operations Officer

     b. Admin Officer

     c. Supply Officer

    d. First Lieutenant

    e. Community Services Officer

    f. Team Commanders

Add your unit organizational officers here, so everyone gets a chance to BRIEFLY report what’s going on in his/her area.

5. Unfinished Business

    a.

    b.

   c.

   d.

This may be a continuation of planning from a unit event/meet/trip or other reports from areas not covered in the Committee/Team Reports earlier. List items you know about on the prepared agenda.

6. New Business

    a.

    b.

    c.

This is the place to work on upcoming events or activities.

7. Next Scheduled Meeting Date: Fill in the date to keep people informed.

8. Adjournment

Additional Issues to Consider

Outside updating the calendar and preparation for competitions and inspections, there are overarching topics that a staff should discuss. These include:

• Assessing the needs of members in the unit

• Evaluating the unit’s progress in accomplishing its purpose

• Making plans and setting goals for achievement

• Determining how to include new or less active members in activities

• Reviewing member progress

• Reviewing budget needs, expenditures, and fundraising

Conduct the Meeting

There are many ways to organize and conduct a staff meeting. Let’s discuss some of them:

• The instructor conducts. If you choose this model, you have basically created another class period and the staff experiences little or nothing about how to lead.

• The instructor is present but allows the CC to conduct. This is better but can tend to make a relatively inactive cadet leader a puppet, constantly depending on the instructor for approval.

• The instructor is present but makes the CC conduct. This is the quickest way to develop the cadet company commander into a leader. The CC must take charge and produce, or the unit fails to progress.

This doesn’t necessarily mean that the instructor cannot be present or participate, but he is not the focus of discussions. His presence provides a safety net without taking initiative away from the cadet leader.

• The CC presides and has someone else (XO/Ops/ Adjutant) conduct. This provides leadership experience to other staff members and can reinforce the position of the CC by allowing others to walk in his/her shoes.

Regardless of which model you choose for your unit, in a successful staff operation, the presiding officer outlines the matters being discussed and then invites ideas and suggestions from others. The CC helps others participate fully in discussions, decisions, and plans, and then considers their suggestions carefully in making plans and giving assignments. Time spent on calendaring and other administrative business should be kept as short as possible. Meetings should focus on accomplishing the mission of the unit and planning how to strengthen individual members and groups.

Staff members should be encouraged to speak openly and honestly, both from their experience and from their perspective as leaders of their groups and teams. All members should feel that their comments are valued.

Decision Making by Committee -or- Brainstorming Made Easy

Your planning will sometimes involve trying to get solutions from a group for a new or difficult problem. While it has been said that “A camel is a horse designed by a committee,” you will occasionally need the staff to come to a consensus during planning. Brainstorming is an essential part of good planning and is critical in arriving at good decisions.

How does brainstorming help you think better and make better decisions? 

     First, it gives you and your staff the opportunity to discuss and bring out new ideas. 

     Second, it fosters creativity; it encourages people to see new possibilities. Brainstorming causes you to stretch instead of stopping at the first thing that comes to your mind.

     Third, it encourages everyone in a group to participate.

Brainstorming serves many functions, like coming up with ideas for developing the yearly program calendar. It involves listing ideas from the group, prioritizing them, and editing or eliminating them until a workable plan emerges. Here are some suggestions for the leader to help set the stage.

Individual Suggestions

Following are some suggestions to help each individual get in the mindset to brainstorm. They should be discussed as a part of the leader’s preparatory remarks:

• Relax. Let pictures freely come to your mind.

• Concentrate on what you’re brainstorming about. Try to get everything else off your mind and focus on the subject at hand.

• Don’t criticize or judge your own ideas internally. If you do, you’ll start hesitating and won’t share as freely.

• Take creative risks; there are no limits (no such thing as a bad idea).

• Believe in and use your own experiences as a springboard for ideas. Each person has all the experiences needed for brainstorming.

Group Guidelines

Now that the individual is ready, the next step is to help create the right environment for the group to brainstorm together. You contribute to this kind of environment when you:

• Encourage as many ideas as possible.

• Don’t judge ideas (as good or bad) during brainstorming. That comes later.

• Don’t look ahead to making decisions; stay totally in the brainstorming mindset.

• Build on one another’s ideas.

• Encourage participation from everyone in the group.

• Don’t worry about the words you’re using to express an idea. Simply try to describe the picture you’re seeing.

• Keep a list of the ideas that your group comes up with so that you can refer back to them.

Attendees Have Responsibilities, Too

Although we addressed this aspect of meetings earlier, it bears repeating. Those who attend staff meetings have

two responsibilities of which they must be constantly aware. First, they have a responsibility to the staff to provide

their best ideas and support to address the needs and concerns of the unit. Second, they have a responsibility to the

portion of the unit that they represent. Remember the two-way street analogy. On the one hand, the subordinate

members only have a voice through their representative. On the other, the decisions of the staff must be relayed to

the subordinates for them to understand and execute the actions and decisions of the staff.

Ending the Meeting

Leaders, don’t be mistaken! This is not a minor detail!  Anything over an hour is too much time for one meeting;  hold additional meetings on the big topic alone or split the agenda. If you find yourself going past an hour, address matters that have a deadline before your next meeting and end the meeting. You can always pick up where you left off the next time in unfinished business.

Finally, if you accomplish the meeting’s purpose early, don’t be afraid to end the meeting before the prescribed time. There is no reason to stretch 40 minutes of information into an hour!

In conclusion, go, meet, plan and function as a staff! And once you get the process down, invite the principal and other school department heads over and teach them how to do it.

The Special Staff Meeting—Annual Program Planning

It doesn’t take a genius to figure out what keeps cadets in the program. Cadets like to have fun, do cool and

challenging activities, go places, and learn things (even though they might not want to admit it). That is why it’s

called a program, and programs don’t just happen by chance. It takes planning and preparation, starting with the

annual program planning conference. Annual program planning helps unit officers map out weekly and monthly

activities. Having a specified outcome in mind supports the weekly and monthly activities that lead to that end.

Having a yearly plan is vital, plus it can be a lot of fun to put together!

The yearly or annual plan is important for a variety of reasons.

• It enables the unit leadership to achieve the unit’s vision. If there is a major event planned, leaders can build

goals for training and preparation into the annual plan.

• An annual plan allows cadets and instructors to mark their individual calendars. You will find participation in

the unit’s activities increases when people know what to expect.

• An annual plan enables the senior staff to start assigning cadets responsibilities to make detailed plans for

leading each trip or activity the unit plans to take during the year.

• The plan ultimately determines what the unit will be doing throughout the year.

• By planning ahead, you can ensure the unit will have activities that match the unit members’ interests.

• A defined planning process creates clear lines of responsibility and areas for the instructor to support the

unit’s company commander and staff officers in the planning and implementation process.

Let us start with the obvious. The senior instructor can simply dictate a plan, fill in the calendar, and that’s it; the

process is simple. The downside to this method is that cadets tend to take less ownership of the plan and may not

work to execute it.

However, conducting a unit planning conference gives the unit direction and provides new staff with a jump-start

in leadership for the upcoming year. This also tends to get more cadets involved with the plan and therefore more

interested in seeing it succeed. The preferred time to complete this conference is before the start of the school year.

NJROTC Cadet Reference | Third Edition | 2018

44

Sample Annual Unit Program Planning Conference Agenda

(Note: No time limits were placed on the agenda, but working sessions should last no longer than 45 minutes

without a break. It is best to plan breaks for activities that are time controlled and stress cooperative solutions. You

may find that “letting everyone go for 10 minutes” will result in spending an additional 15 minutes trying to get

people focused again.)

Sample Annual Unit Program Planning Conference Agenda

(Note: No time limits were placed on the agenda, but working sessions should last no longer than 45 minutes

without a break. It is best to plan breaks for activities that are time controlled and stress cooperative solutions. You

may find that “letting everyone go for 10 minutes” will result in spending an additional 15 minutes trying to get

people focused again.)

I. CONDUCT OPENING ACTIVITY Instructor

Conduct a Getting to Know You or other team-building type of activity. This helps foster a spirit of

working together to solve a common problem.

II. REVIEW CONFERENCE GROUND RULES Cadet Company Commander

A. Write down the conference objectives.

1. To decide on unit goals for the coming year.

2. To develop a program that represents ideas from the entire unit.

B. Set ground rules at the outset while discussing ideas at your conference. Add your own

rules if you wish.

1. The company commander presides.

2. Vote on each event and program. The majority rules.

3. It is important to respect the views of each other. Listen and don’t interrupt.

4. Keep focused on the task of planning your annual program. Don’t get sidetracked.

5. Write out your ideas so everyone can see them.

6. Come to an agreement.

III. DEVELOP UNIT GOALS Instructor

A. The instructor leads a discussion on goals for the coming year. These could deal with such

topics as advancement, service, or unit money earning.

• (Use the end-of-year report as a template. Compare last year’s actual report with what

you would like to accomplish this year.)

B. Write the goals on the board or on a flip chart.

C. The staff votes to approve the goals.

IV. CONSIDER MAJOR EVENTS Company Commander

A. Share a draft printed calendar with all the dates of which you are already aware. This will

include input from your instructors’ summer area in-service meetings, the school calendar,

and any competition invitations received thus far. Ask if anyone has any other dates to add.

B. Take a few minutes to discuss these dates and events. Once you feel comfortable with this

stage of the calendar, you might even take a vote to approve the dates you have so far.

NJROTC Cadet Reference | Third Edition | 2018

45

C. Add other important dates such as:

1. Competitions (drill, rifle, orienteering, field meets, etc.), including regional, area, and

nationals

2. Unit open house, new cadet orientation, basic leadership training camps/leadership

academies

3. Service projects

4. Orientation trips/visits

5. Middle school recruiting trips

6. Any other dates/invitations already planned this far in advance

D. Vote on events (delete from the calendar any activities the unit will not participate in).

E. Backdate necessary preparation time for each event.

V. DISCUSS CADET SUGGESTIONS FOR PROGRAM FEATURES Company Commander

A. Share updates from staff members about what cadets want to do.

• Again, as you agree on a feature or program item, write it on a flip chart or board and

take a vote.

• Designate someone to write all this in a master calendar and take good notes!

B. Discuss the program features suggested for the coming year, including team practices.

• Are there conflicts in the schedules of various team members?

• Should you adjust practice times to accommodate attendance or instructor availability?

C. Will proposed suggestions meet the goals of the unit?

D. Decide where program features best fit into the calendar.

E. Vote on the final list of program features.

F. Insert the approved features into the unit calendar.

VI. FINALIZE THE PLAN

At this point you should have a complete annual plan, a calendar, and a set of unit goals. Hold a

final discussion on the plan, calendar, and goals, and then take a vote for approval.

To make this plan a truly valuable tool, it must be shared with each cadet family, the unit booster

club, your school, and all other interested parties. This is a must! Your plan will be a living,

breathing document. For this plan to have any real value, you must:

1. Follow it,

2. Share it with everyone, and

3. Review it regularly to see if modifications have to be made.

NJROTC Cadet Reference | Third Edition | 2018

Carlos Varon-PGR: You've been registered and/or invited to attend a wreath-laying event at Cypress Hills National Cemetery  from 12/17/22 at 12:00 pm to until wreaths are placed at NYCHNB - Ceremony Location, 625 Jamaica Ave, Brooklyn, NY 11208, United States. Please click https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwreathsacrossamerica.org%2Fpages%2F16641%2FOverview%2F&data=05%7C01%7Cdmoore36%40schools.nyc.gov%7C22c72486c78d4a51af5c08dacbfa10fd%7C18492cb7ef45456185710c42e5f7ac07%7C0%7C0%7C638046572201586373%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=f7Vd4F%2BX%2Fkaqw%2BCN75yo1bhr7lbU6fdmAwiQICl9w1A%3D&reserved=0 for more info. Registration Details: Wreaths Across America at Cypress Hills National Cemetery/Registration No: NYCHNB-170804/35 People. 

2022.11.30

OLD BUSINESS

● Status JLAB

● Tentative Staff Positions cadets are trying out for

● Homecoming & Color Guard Entered in CDMIS by who?

●12/3: Marking Period

● 12/17: Drill Meet, Southold/Mattituck NJROTC (Mattituck HS) $250 Entry

● 3/25:  PASSAIC DRILL MEET

● Recommended NEW DATE for Area Manager's Inspection FRIDAY 17 MARCH 2022 (COORDINATION complete with CDR Salerno NRD NY as of 11/28/2022)

● HQ is a Disaster Area... Shoes need to be tied and blue taped with sizes

● Thursday 12/15 PICTURE DAY (IN UNIFORM) ROOM 150 ACROSS FROM THE COLLEGE OFFICE

NEW BUSINESS

● WREATHS ACROSS AMERICA

● LTCDR DASH -- YACHT PARTY 1/28 (30 CADETS)

2022.11.22

OLD BUSINESS

● Tentative Staff Positions cadets are trying out for

● Homecoming & Color Guard Entered in CDMIS by who?

●11/11: Veteran's Day -- Relaxed Fit/Service/Covers/Color Guard (entered in CDMIS by who?

● 11/15:  Open House In-coming Freshman 1830pm Volunteers in Uniform (ENTERED IN CDMIS by who??)

●12/3: Marking Period

●12/09 FIND DATE IN MARCH  (Friday):  Area Manager's Inspection 12/09 

● 12/17: Drill Meet, Southold/Mattituck NJROTC (Mattituck HS) $250 Entry

● 3/25:  PASSAIC DRILL MEET

● Recommended NEW DATE for Area Manager's Inspection FRIDAY 17 MARCH 2022 

● HQ is a Disaster Area... Shoes need to be tied and blue taped with sizes

● WEDNESDAY 12/14 PICTURE DAY (IN UNIFORM) ROOM 150 ACROSS FROM THE COLLEGE OFFICE

NEW BUSINESS

● WREATHS ACROSS AMERICA

● LTCDR DASH -- YACHT PARTY 1/28 (30 CADETS)

2022.11.16

OLD BUSINESS

● Tentative Staff Positions cadets are trying out for

● Homecoming & Color Guard Entered in CDMIS by who?

●11/11: Veteran's Day -- Relaxed Fit/Service/Covers/Color Guard (entered in CDMIS by who?

● 11/15:  Open House In-coming Freshman 1830pm Volunteers in Uniform (ENTERED IN CDMIS by who??)

●12/3: Marking Period

●12/09 FIND DATE IN MARCH  (Friday):  Area Manager's Inspection 12/09 

● 12/17: Drill Meet, Southold/Mattituck NJROTC (Mattituck HS) $250 Entry

NEW BUSINESS

● Recommended NEW DATE for Area Manager's Inspection FRIDAY 17 MARCH 2022 

● HQ is a Disaster Area... Shoes need to be tied and blue taped with sizes

● WEDNESDAY 12/14 PICTURE DAY (IN UNIFORM) ROOM 150 ACROSS FROM THE COLLEGE OFFICE



2022.11.09

OLD BUSINESS

NEW BUSINESS

2022.11.02