An Engineering Design Notebook is a documentation of the process of a robot's design in written form. It can be done digitally or in a physical notebook.
Notebooking is critical in documenting the process of a robot's design. An Engineering Design notebook shows the full process in depth, demonstrating ownership and being a great resource to look back on for past experiences and knowledge. It can also help your team plan ahead, make important decisions, and divide your time effectively.
The content of an Engineering Design notebook is documentation of the team following the Engineering Design Process, from start to eventual finish. The rubric at the left is the one used by judges to score notebooks for judged awards at competitions. A well-documented and detailed notebook will hit all the criteria.
Caption: Photo from RECF https://recf.org/documents/2023/06/engineering-notebook-rubric.pdf/
These are some ways your team can implement steps of the Engineering Design Process into the notebook. While there are many ways to approach and document each step, our team has found these ways to be the most effective. Click the button below to learn about the Engineering Design Process.
Completing a detailed game analysis is one way to implement this step in your notebook. This is because the game itself is the problem you need to solve by creating a robot. In addition, picking important/relevant information from the game manual can also be a part of this step as this can set up your team's criteria and constraints. Lastly, having a plan for your game strategy can be helpful during this step as this sets up the robot's design. The strategy greatly impacts your design.
This step can be identified by a demonstration of each members brainstorm or idea prior to having any knowledge about specific mechanisms. One way to address this step within the notebook is by requiring each team member to individually develop a robot or subsystem design. This will demonstrate an understanding for this step, as it will represent how each member was able to thoroughly understand the game and create a design to address it.
In order to demonstrate a clear understanding for step 3, your team can conduct thorough research on different mechanisms. This can be accomplished by visiting various different websites/sources. To represent this within the notebook, your team can include sketches, pictures, and information about the different mechanisms. However, when completing this step, your team should also make sure to correctly site the sources you used and make sure that their information is accurate and reliable.
Develop Ideas, or Step 4 in the Engineering Design Process, is a step where you create several ideas from all the research you have did/learned alongside your team. There are multiple ways you can implement this step into your notebook. Each teammate can individually come up with 1 idea (or more) that consists of a fully developed robot which corresponds to the game. A potential idea to format this could be a tri-fold that describes the 3 subsystems in your design, the chassis, lift, and object manipulator. Another way is a big, detailed robot sketch that shows all the mechanisms. It is crucial to be specific in this step so labeling everything as you go will be beneficial to yourself and everyone viewing this possible idea.
After all of your teammates develop their ideas from the previous step, your team now has to choose which design to build. Most of the times, decision matrices are used to have a clear view of each design's subsystem's strengths and weaknesses when viewed under a certain category. Decision matrices are tables that choose the best idea by the amounts of points given in different categories. The idea with the highest amount of points total is chosen.
Learn more about decison matrices here!
After choosing the best idea, your team can now start building! This is when your team works together to build a robot based of of the chosen design. This is recorded in the notebook through daily logs. Daily logs usually follow the format of goals, problems, solutions, progress, and next steps. Having daily logs allows the judges to see how your team built the robot competing. Daily logs also allow your team to reference past ones to see if a similar problem may bring a solution.
By creating test tables and logging information, this step can be represented in your teams notebook. This is because by creating tables with categories that your team considers important, it will be easy to evaluate which mechanisms, pieces, etc... are working correctly, and which ones still need improvements. This step goes hand-in-hand with step 8, Make Improvements, for this reason.
After testing and evalutating, your team can see what needs to be improved. This can be shown in the notebook through daily logs, similar to step 6, except referencing the data from testing and evaluating.
Step 9, Communicate Results, is a step in which teams are able to demonstrate the process that they went through in order to develop their robot design. Uniquely, each team follows the same design process, however, the steps that are redone and refined differentiate between every team. This makes this step special as each team is able to clearly show their own process. This step can be implemented into your notebook by attending various tournaments and creating tournament analysis' for them. This is because the results from tournaments will allow your team to see how well your process worked, and will also allow judges and other teams to see how well your team does when competing.
There are many great pages to include in your Engineering Design Notebook that hit the rubric criteria and are beneficial to your team. First, including a neat, organized table of contents complete with numbered pages and entries organized chronologically can give you 5 points in the section Notebook Format. In addition, starting your team's notebook with an introduction of all members can be helpful to start defining everyone's strengths which affects the project and team management. This may give your notebook some points in the criteria Record of Team and Project Management. Time management pages like monthly calendars, weekly schedules, Gantt/PERT Charts are helpful to break up tasks needed to be done before a tournament, also giving points in the criteria Record of Team and Project Management. Another helpful page to add is an example notebook page at the beginning. This can help your team decide how to structure notebooking pages in the best way. As an added bonus, this page can also be helpful to judges to learning how to read the format of your notebook. While this may not give you points in a specific category, it helps your team and can help the judges find information quicker for scoring the notebook, potentially giving your notebook more points overall.
Top Left: A image symbol that can be used for reiteration
Bottom Left: A sample timeline
Right: An example notebook page from team 10703Z showing a potential format for the step Develop Ideas.
Lastly, here are some tips our team has found helpful for creating an organized and easily readable Engineering Design Notebook. These tips can make your notebook easier to understand and more engaging.
Don't use too many colors in a page. Using too many colors in one page (5+ colors) can make it look cluttered and harder to read. Instead, use colors purposefully and assign them meaning. For example, if you are using the colors red, blue, and black, red can be the important details, blue can be the headers/titles, and black can be the 'normal' text.
Keep the format consistent. Using the same format every time in your notebook can help make it look more organized and easier to follow. Having an example page of the format of your daily entries or pages in general can be helpful for your team to look back.
Write in dark-colored pen for text. Writing in blue or black pen makes your writing standout more as it is a big contrast from a white-colored page. Using pen for writing also makes it last longer and is neater than pencil which can smudge and erase easily. If you make a mistake, neatly cross it out with one line and initial your name next to it to signify that you have purposefully crossed it out.
Throughly label your pictures and drawings. Use arrows, keys, color coordination, and/or descriptive captions to label your pictures and drawings in the notebook. This provides additional context to the information and can be helpful for judges and your team to look back on.
The following are some resources related to notebooking.
The Get Started Notebooking page from the REC Library, which goes over what an Engineering Design notebook is, formats of them, how they are used in the industry, and additional resources. This is a resource hub and links to many additional helpful articles from the REC Library. https://kb.roboticseducation.org/hc/en-us/articles/8374007847575-Get-Started-Notebooking#resources-for-students-3DB6Z
One of the most helpful articles from there is the Advanced VIQC Engineering Notebook Techniques from the resource above shows ways of notebooking that improves the documentation and time and project management. https://viqrc-kb.recf.org/hc/en-us/articles/9760541513751-Advanced-VIQC-Engineering-Notebook-Techniques
A YouTube video created by VEX relating to engineering notebooks through interviews of teams about the Engineering Design Process and the notebook: https://www.youtube.com/watch?v=6YsT3gh1y1I
The VEX Forum, which is a compilation of valuable discussion made from other people who participate in VEX IQ. The Vex Forum is a continuous thread of questions and answers: https://www.vexforum.com/c/vex-iq-general-discussion/5
Searching up "VEX Engineering Design Notebook Reveal" on YouTube or the Vex Fourmn leads to lots of notebook explanation videos from highly successful teams in regards of their Engineering Design notebook. Though many of the notebooks shown will be from VRC, they can still be a great inspiration for your team's notebook.
For example, team 10C posted a great explanation video of their notebook along with tips they learned throughout their years of experience notebooking on YouTube https://www.youtube.com/watch?v=-aabqQ_Tg0w