Club Resources

Event/Fundraiser Request Form:

Gives your club/program approval to host an event/fundraiser

• List the time and date(s) of event/fundraiser

• State the purpose of event/fundraiser and expected initial investment

  • If necessary, fill out a Purchase Order Form after receiving approval for the event/fundraiser

• Include supplies needed from ASB (cash boxes, speakers, marketing needs, etc.)

  • Attend a Marketing Meeting (Wednesdays at 7:30) to communicate marketing needs at least 2 weeks before the event

• Contact ASB with the total amount raised (fundraisers only)

Purchase Order Form:

Gives your club/program the approval to purchase funds before spending money.

• Fill out before purchasing materials (only accepted if the club has adequate funding)

• Estimate the total cost (overestimation is better!)

• Fill out club information, items to be purchased (if approved), and the purpose

• Turn in to the TIDE Shack for ASB approval (check email/spreadsheet for approval notification)

Reimbursement Form:

Allows you or the individual who purchased your materials to be reimbursed from your club/program account.

• Fill out after:

  • A Purchase Order Form has been submitted and approved

  • Materials have been purchased and a printed receipt or invoice has been received

  • Confirming the club/organization has adequate funding

• Attach all receipts/invoices to the completed form

• Restate the purpose of the purchased item(s)

• Fill out the exact reimbursement amount (equal to or less than the total amount spent

Deposit Form:

Allows your club or program to deposit funds raised into your club/program account.

• Fill out after:

  • A Fundraiser Request has been submitted and approved

  • A Purchase Order Form (if necessary) has been submitted and approved

  • The entire fundraiser has fully elapsed and all funds have been collected

• Include the monetary amount collected (if applicable)

• Include the fundraiser details: name of fundraiser, date(s), purpose, amount being deposited

Donation Form:

Allows your club or program to donate funds raised to a charitable organization.

• Fill out after:

  • An Event or Fundraiser Request has been submitted and approved

  • A Purchase Order Form (if necessary) has been submitted and approved

  • The entire fundraiser has fully elapsed and all funds have been collected

• Include the monetary amount collected (if applicable)

• Include the event details: name of event, date(s), purpose, amount collected/donating, and the donation discrepancy (if applicable)

• Donation Forms must be completed within 2 weeks of the event