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Belton ISD has moved to Google Email and Calendar
Belton ISD has moved to Google Email and Calendar
Migration is Complete!
Migration is Complete!
We have moved to Google email and calendar! Sign-in to Google to access your email and calendar.
❖ Your email address will not change. You will continue using your @bisd.net email address.
❖ Your sign-in to Google will change to your @bisd.net email address.
❖ Your mybisd.net Google account will be renamed to bisd.net and you will have access to all your mybisd documents and data
Questions about the migration?
Questions about the migration?
Scroll down to learn more about using Gmail and Google Calendar or view one of our FAQs:
Belton ISD Intro to Gmail.mp4Belton ISD Introduction to Gmail
An Overview
An Overview
Click through this brief slide show to see an overview of the migration.
TOP 10 QUESTIONS
TOP 10 QUESTIONS
1. How do I access my BISD email account after the migration?
Directions are coming soon!
2. Who?
All Belton ISD staff.
3. When will this migration happen?
We are migrating email and calendar now. You will start to see your Outlook email and calendar events in your Google account, but the migration is not complete. Files will still be moved up to our switch-over date. The switch-over date is September 23, 2022, at 4:00 PM. At that time, you will switch to Google Gmail and Calendar.
4. What email address will I have after this migration?
Staff will still have the @bisd.net email address that they will access from Google. Additionally, any emails sent to @mybisd.net should still come through.
5. What will be migrated?
Email from your Microsoft @bisd.net account will be migrated over to GMAIL as well as primary and secondary calendars and contacts. For a much more detailed list of what does and does not get migrated review the sections below.
6. Can people still email me at @mybisd.net?
Yes, although the preferred email address given is the one ending in @bisd.net.
7. Is my mybisd.net account going away?
No, your @mybisd.net Google account is not going away. It is being renamed to @bisd.net. You will not lose any Google Drive or other Google data in yourmybisd.net account.
8. Does this impact students?
No, this migration is only for staff. Students will retain their @mybisd.net accounts and should not be impacted by this migration.
9. Where will I check my email?
Google, which should be the same place staff have been checking their @mybisd.net email.
10. Will I have the same login?
Most users already have an @bisd.net login, so they will use that same username and password
For a complete FAQ list, click here.
Google Learning RESOURCES
Google Learning RESOURCES
Other Google Resources
Other Google Resources
Accessing Your District Gmail <Coming Soon!>
Video Links
Video Links
Migration Information
Migration Information
What IS and IS NOT Migrated with Email?
What IS and IS NOT Migrated with Email?
Email Read or Unread state will be preserved
Email attachments under 45MB attachments stay in email, more than 45MB will be uploaded to Drive
Email attachments larger than 45 MB will be migrated to a folder in Drive, and the email will be modified to include a link to the Drive file
Emails that have attachments with filetypes blocked by Gmail (e.g. .exe files) will be migrated to a folder in Drive and the email will be modified to include a link to the Drive file. File types not supported by Gmail.
All folders that have email will be migrated to Gmail
Full folder structure (nested folders) will be migrated to Gmail
Special characters are generally supported, forward slashes will be exploded to sub folders
High Priority/Importance becomes "Starred" in Gmail
Outlook categories are converted to labels
Flagged emails becomed Starred emails in Gmail, and are also migrated into tasks with the content of the email inside the task
The Sent Items & Drafts folders will migrate to the respective labels in Gmail
Emails stored directly in the Deleted Items folder will migrate to the Trash label in Gmail
If users have Outlook folders that match Gmail's reserved label names will migrate with an underscore appended
The junk folder is not supported and will not migrate
Signatures up to 10,000 characters in length will migrate
User's primary Out Of Office reply will migrate
Mailbox delegation permissions are supported, for up to 1,000 delegates per mailbox
Rules / Filters are not supported
Forwarding rules are not supported
Read receipts are not supported
The send as settings are not supported
What IS and IS NOT Migrated with calendars?
What IS and IS NOT Migrated with calendars?
Primary and Secondary calendars are migrated
Calendar events (calendar invites) are migrated
Recurring events are migrated (up to 730 occurrences)
Event attachments are not migrated. The event itself will migrate, but migrated event will not have any attachments that the original event had
Public calendars are not migrated. These must be migrated manually. **Technology is researching how to mass migrate.
Event attendees are migrated - Up to 200 attendees per event will be preserved
Event attendees' responses (Yes/No/Maybe) are migrated
Calendar reminders are migrated
Calendar time zone is migrated
Individual calendar sharing is migrated - when the owner of the calendar is migrated, the destination calendar will be shared with the same users
Other Migrated Items
Other Migrated Items
Outlook tasks will migrate to Google Tasks
Task due dates are migrated
Tasks subfolders are migrated to separate task lists.
Up to 2,000 task lists will be migrated
Title length limited to 1,023 characters
Recurring tasks: Only the first one is migrated, and the 'due date' is set to the next occurence of the task
Task data that does not migrate:
Start date
Status
Priority
Percent complete
Reminder
Attachment
Outlook notes/Onenote is not migrated
Why are we migrating?
Why are we migrating?
We had two email systems, Microsoft Exchange (@bisd.net) and Gmail (@mybisd.net). We will be migrating users from Microsoft Exchange environment to Gmail so that staff will only have one email (@bisd.net) account to check. Plus, we reduce the costs associated with maintaining two separate systems. Additionally, staff currently use several G-Suite products that will benefit from a more fully integrated Gmail account.
Benefits of migrating
Benefits of migrating
❖ one e-mail inbox ❖ standardized calendar ❖ streamlined communication ❖ improved collaboration ❖ same experience as students❖
Questions about the migration?
Questions about the migration?
This site is dedicated to answering questions about the migration and training our staff. Scroll down to learn more or view the FAQ!
Our FAQ is updated frequently: Migration FAQ
Common GMAIL Questions: GMAIL FAQ ❖ Common Google Calendar Questions: Calendar FAQ
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