2025-2026 MVEA Salary Schedule.pdf

YOUR SALARY PLACEMENT & You: CLOCK HOURS, ACADEMIC CREDITS, and Previous Employment

The MVSD Personnel Department accepts documentation of earned clock hours and academic credits from June 1 - October 14. Forms are processed in the summer for the following school year salary placement. You can track updates in your educational record by looking at the "Processing Date" of the data found in Skyward. Pay adjustments are retroactive to the start of your annual employment contract. An addendum contract will be issued if your annual contract was previously issued to you.

YOU are responsible for forwarding your documentation to the Personnel Department. The Personnel Department does not automatically receive transcripts from any school and/or clock hour forms from any agency including those earned through our district.

You do not need to attach a special form to submit your documents. You may wish to keep copies for your personal records and if applicable, for your certificate renewal.

IMPORTANT DATES

ALL academic credits and clock hours must be earned by SEPTEMBER 30 for salary placement consideration for the current school year (MVEA CBA Article VII. Section 1.C.).

Appropriate documentation must be received no later than OCTOBER 14 to Ashleigh Hollmann in the MVSD Personnel Department. New hires have 90 days from the start of their contract to submit their documentation.

CALCULATIONS

All academic credits and clock hours are converted to quarter credits:
10 clock hours = 1 quarter credit
example: 6 clock hours = 0.6 credits; 14 clock hours = 1.4 credits
1 semester credit = 1.5 quarter credits
example: 3 semester credits = 4.5 quarter credits

Master's Degree Calculation
Sum academic credits and clock hours in excess of 45 credits earned after the awarding or conferring of the bachelor's degree and prior to master's degree and academic credits and clock hours after earning the master's degree.

MA+ 0 = 1-44 credit balance
MA+45 = 45-89 credit balance
MA+90 = 90 and more credit balance

DOCUMENTATION

Academic credits require original, official transcripts from accredited colleges and universities. We accept paper and PDF transcript files issued by an electronic transcript service. Transcripts can be mailed or emailed to you and forwarded to Alexia Bautista in the Personnel Department. Paper transcripts do not need to arrive in a sealed envelope.

Earned clock hours can be documented on the clock hour provider's transcript or individual clock hour verification forms. Clock hours do not expire. Hours earned in previous years may be submitted for salary placement consideration.

SPECIAL HANDLING OF DOCUMENTS

Please note the special handling of the following documents:

WESTERN GOVERONORS UNIVERSITY TRANSCRIPTS
Please provide a Grade Report that includes the earn date next to each course if you submit a Western Governor's University transcript. WGU uses rolling semesters which may conflict with the traditional academic calendar and our Skyward calendar system.

CREDITS REPORTED IN PD ENROLLER
Submit a transcript from PD Enroller to have these hours added to your Skyward education record for salary placement purposes. Mark or highlight the hours on your PD Enroller transcript you wish to submit. This helps us avoid duplicating entries.

EMAILING CLOCK HOUR FORMS
Please send your documents in one PDF file. Most copiers in the district have scanning capabilities and can scan multiple pages to create one digital file. Its also quicker to send one copy job as opposed to opening each individual document and selecting print.

CLOCK HOUR INFORMATION & POLICIES

PESB, Clock Hours & You

The Professional Educator Standards Board (PESB) is responsible for policy and oversight of Washington’s system of educator preparation, certification, continuing education, and assignment.

APPROVED CLOCK HOUR PROVIDER LISTS

Find the list of past and present agencies that are approved clock hour providers by OSPI.

EDUCATOR CLOCK HOUR INFORMATION FAQs

OSPI answers common questions about clock hours.

PROFESSIONAL DEVELOPMENT: Pd ENROLLER

The Mount Vernon School District uses pd Enroller as the platform to house and register for professional learning events, and to manage and record clock hours. Pd Enroller is the platform used by all 9 ESDs in the state, as well as by OSPI. Staff can link their accounts to EDS and will no longer need to manually upload clock hours into EDS because they will automatically upload once the accounts are linked. Clock hours will become available 24 hours after the course and evaluation are completed.

Below are links to tutorials to familiarize yourself with pd Enroller:

The pdEnroller Event Sign-In Sheet is Required for Attendance

1. Log into your pdEnroller account,pdenroller.org.

2. Click on the dropdown menu to the right of your name in the upper right-hand corner.

3. Choose & click on "My Presentations."

4. Locate the course from your "Presentations" list and click on the "Event Title."

5. To the course information's left, click "Reports."

6. Click on "Event Sign-in Sheets."

6. Click the green "Export PDF" button next to the "MVSD - Sign-in Sheets with Names" for single session events or NEW "Event Digital Sign-in Sheets" for multiple session events. (Please print the sign-in sheet(s) the day before or the morning of the course, and always use one of these templates.)

8. Once the attendance has been completed for a course, please send the sign-in sheet to Holly Carter. If the attendees are to receive pay or Principal Directed Hours, please complete the bottom of the sign-in sheet and send a copy to Holly Carter and a copy to the business office.

As an approved clock hour provider, we must follow the RCW for Continuing Education Requirements, which states that participants must register for a course before attending.

The Teaching, Learning & Leadership Department will not retroactively register people for courses. Please remember to register for a course before the start date. If you attend a class without registering, you will not have access to clock hours.

Submitting Course Proposals in pdEnroller

1. Staff without course submitting privileges interested in creating a course in pdEnroller must complete the Course Request Form.

2. The completed form will be sent to the building administrator or program supervisor for approval.

3. If approved, the building administrator or designee will create the course proposal in pdEnroller using the completed Course Request Form information.

4. The district's approval committee will review course proposals for approval every first and third Friday of the month.

HOW TO REVIEW YOUR RECORDS

Information of records received and processed can be found in Employee Access in Skyward: Employee Information/Personal Information/Personnel/Professional Development. Information reported is up to date. Below are visual tip sheets to help you locate your records and determine your current salary placement.

How to Find and Run Education Report.pdf

How to Read Your Salary Placement in Employee Access.pdf

Request of Records.pdf

Request for Verification of Professional Employment.pdf

For previous experience verification or records transfer, please use these forms

MVEA CBA Language Regarding Placement

Placement on the salary schedule will be based on level of education and years

of service according to the rules on the 2017-2018 S-275 report.

Salary advancement will be based on the following provisions:

1. No advancement on the salary schedule shall be made until the

appropriate documentation (certification, degree, official transcripts, and

experience verification) is registered in the Administration Office.

2. Any returning teacher planning on advancement for the school year

must:

a. Have all necessary course credit or experience completed prior to

October 1, and

b. Have appropriate documentation on file prior to October 15.

Salary advancement shall not be granted any later than October

15 of the school year, unless the teacher can produce evidence

that the circumstances were beyond his/her control.

3. New hires must have appropriate documentation of all course credit,

including clock hours, and experience registered in the Administration

Office within ninety (90) calendar days of their first day of work in order

for the credit and/or experience to be applicable to the current year

salary, unless the teacher can produce evidence that the absence of the

documentation is beyond his/her control. Documentation received after

the cutoff date will be applicable for the following school year in

accordance with the terms and conditions of the applicable collective

bargaining agreement.

4. Advancement shall further be in accordance with the criteria established

by the State law, WACs, and as further specified in the annual SPI

reporting guidelines for the 2017-18 S-275 report.

ARTICLE VII. SALARY AND BENEFITS

D. Supplemental contracts for the enrichment of the educational program shall be

used for department chair stipends, fine and performing arts coordinator

stipends, and extended time compensation. The District shall implement

appropriate procedures to facilitate the use of supplemental contracts for these

purposes.

Section 2.

A. Miscellaneous Salary Provisions

It is the responsibility of each teacher to keep the Administration Office

accurately informed as to all credits earned which may affect advancement on

the salary schedule.

B. In the event an error is made resulting in salary underpayment or overpayment,

adjustment will be implemented effective to the beginning of the school year in

which the error is brought to the District's attention.

C. No teacher will be hired who is not properly certificated to teach in Washington

State.

D. Either party may reopen salary negotiations if the State salary limitations as

applied to the District are voided by a final and binding court order or are

removed by the Legislature, or if there is legislative action that significantly

impacts this agreement.

E. The parties understand that benefits contained in this agreement shall be

prorated according to an employee's FTE except for health benefits, which shall

be provided at 100% for all teachers, including substitutes who meet the

eligibility requirements outlined in Section 3 below.

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