ASB & Sports Accounts

TEAMS MUST CHARTER THEIR CLUBS

GO TO THE ASB WEBSITE FOR ALL ADDITIONAL FORMS

https://www.lahsasb.com/

ASB Calendar of Events

Understanding Individual Sport Team ASB Account and Finance office process

TEAM FUNDRAISER

• FUNDRAISERS MUST BE APPROVED AT LEAST 2 WEEKS IN ADVANCE BY ASB. 

• REQUEST CASH BOX AT LEAST 2 DAYS IN ADVANCE FROM THE FINANCE OFFICE IN PERSON OR EMAIL gina.brownson@mvla.net

• PICK UP THE CASH BOX  DAY OF THE EVENT

• RETURN CASH BOX BEFORE 4 PM DAY OF EVENT - COMPLETE WITH DEPOSIT FORM AND ASB TALLY SHEET OF WHAT WAS SOLD (forms will be included in cash box)

• DO NOT reimburse monies from the original receipt (that is a separate process)

**REIMBURSEMENT PROCESS FOR SPORT ACCOUNTS***

• REIMBURSEMENT DIGITAL LINK: PO/reimbursement

• COMPLETE REIMBURSEMENT: 

• UPLOAD (1) THE REQUIRED ORIGINAL RECEIPT(S) OR INVOICE 

• (2) REQUIRED SIGNED  ASB MINUTE FORM 

ORDER OF SIGNATURES:

1 - STUDENT OFFICER

2 - FACULTY SPONSOR (ADVISOR)

3 - BOOKKEEPER gina.brownson@mvla.net

4 - ASB TREASURER / DEAN OF ASB

Athletic Site Budget 

The Athletic Director’s site budget takes care of equipment and administrative costs, copy costs, medical supplies for the trainer, minor maintenance and repairs, and sport-specific needs such as balls.  

Fundraising 

Many of the athletic teams have established themselves as clubs with the Associated Student Body to facilitate fundraising. They must reapply at the beginning of each school year. If teams would like items beyond what the budget allows, teams will need to fundraise. ALL FUNDRAISING MUST BE CLEARED WITH THE ASB ACTIVITIES DIRECTOR. You must fill out and turn in the Fundraiser Form to the ASB Activities Director. The Director must give final approval to hold any fundraiser. At no time should the coach be handling money. Students and parents should deposit their fees and fundraiser money with the bookkeeper at your site. 

Purchase Orders from ASB Club Account 

To use money in ASB club account A team meeting must take place and player signatures are required on the minutes form. Money may only be spent on or for the players and team. Coaches' apparel cannot be purchased through this account. 

Separate Financial Accounts 

YOU CANNOT HAVE A FINANCIAL ACCOUNT THAT IS OUTSIDE OF THE SCHOOL. It is against school policy to have an account that is not under the school's control and deposited at the school’s bank. Failure to comply with this policy may terminate your employment as a coach. 

Purchase of Equipment 

The Athletic Director will order all equipment and uniforms. It is the responsibility of the coach to provide quotes from the company that they would like to order from. All equipment must be approved by the Athletic Director and be ordered by using a district or student body purchase order. 

Purchase of Team Shirts/Sweatshirts 

The coach needs to oversee the artwork and design of the team t-shirt/sweatshirt. The colors must be school colors. Once everything is together it must get the approval of the Athletic Director before they can be ordered. 

Ordering of Equipment 

  Make sure your club account has collected enough prior to ordering. 

  Submit to AD a quote for the equipment you want to buy. 

  AD will obtain a PO and order the equipment. 

  The invoice will be paid by the AD through the Bookkeeper 

  No equipment should be bought without AD approval. If you purchase something without AD approval, you will not be guaranteed to get reimbursed. 

  After all money has been collected, a school-issued check will be sent to the company for merchandise ordered