Policy # 5015
The Mustang Public Schools will enroll students who are deemed to be legal residents of the district. In order to establish the legal residency of a child for school attendance, the student must be residing in the district with his/her parent(s), court appointed legal guardian or person having legal custody. The Mustang Public Schools will not accept affidavit forms or notarized affidavits obtained from the custodial parent giving care and custody to another individual. The student must be living with the parent(s), court appointed legal guardian or person having legal custody full time, as a permanent resident or with a legal guardian who can provide verifiable documentation that they are contributing to a “substantial degree” to the support of the child.
If a divorce has been granted, the decree will state which parent has legal custody. If the decree awards joint custody, and each parent contributes in “substantial degree” to the child’s support while they have custody, then the residence in which the child resides on a regular basis determines the legal residency of the child for school attendance.
In order to determine legal guardianship or legal custody, the parent or guardian will be asked to provide a copy of the divorce decree indicating which parent has custody or a copy of the court order granting legal guardianship. When the issue of whether a parent, legal guardian or custodial parent is contributing to a “substantial degree” to the support of the child, health insurance coverage forms and IRS end-of-year tax statements from the previous calendar year may be requested.
Students without visible means of support, who reside within the Mustang Public Schools, will be granted enrollment privileges as a Homeless Student.
Homeless students are defined in accordance with the McKinney-Vento Homeless Education Assistance Improvement Act of 2001.
Individuals who lack a fixed, regular and adequate nighttime residence. These include:
Children and youths who are sharing the housing of another person due to the loss of housing, economic hardship or a similar reason
Children living in motels, hotels and trailer parks or camping grounds due to the lack of alternative adequate accommodations
Children living in emergency or transitional shelters; are abandoned in hospitals; or are awaiting foster care placement
Children and youths who have primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings
Children and youths who are living in cars, parks, public spaces, abandoned building, substandard housing, bus or train stations or similar settings
Any student meeting these criteria should be referred to the MPS Homeless Liaison at (405) 376-7335 to assist in completing immediate enrollment per the procedures in place with MPS.
In cases of dispute of enrollment as a homeless student or the assigned attendance school, the parent shall be afforded due process per the MPS District McKinney-Vento Homeless Education Complaint Guidelines. (AR5015.3)
CUSTODIAL AND NON-CUSTODIAL PARENTAL RIGHTS
It is the policy of the Mustang Board of Education that a parent who is awarded legal custody of a child by court action shall file a copy of the court decree awarding such custody with the school. If the custodial parent does not wish the child to be released to the non-custodial parent, appropriate written instruction should also be filed with the school.
All staff are instructed to refer any questions to the appropriate building principal or the Assistant Superintendent.
Absent a court decree to the contrary, both natural parents have the right to view the student’s school records, to receive school progress reports, to visit the child briefly at school and to participate in parent/teacher conferences (not necessarily together in the same conference).
RESIDENCY DUE PROCESS
In cases of dispute of residency, the student/parent/legal guardian shall be afforded due process by the Mustang Board of Education. A student who has been denied enrollment by the Mustang Public Schools has the right to submit his/her written appeal to the Residency Dispute Officer of Mustang Public Schools within three (3) days of residency dispute.
Parent/Legal guardian must provide, with the request for review, additional pertinent information pertaining to the residency dispute.
The residency officer will render a decision and notify parent/legal guardian within three (3) days of the receipt of the request for review.
In the event that the parent/legal guardian disagrees with the decision, they must notify the residency officer in writing within three (3) days of the receipt of the decision. The residency officer will submit findings and documentation to the Mustang Board of Education.
The Board will review the dispute and render a decision at the next regularly scheduled board meeting. The Board’s decision shall be final.
NEW STUDENT ENROLLMENT
Proof of Residence
Students enrolling in Mustang Public Schools shall be required to provide two (2) verifiable proofs of residency. The parent/legal guardian shall be asked to provide current utility billings and/or lease agreement, contract on a home, (completion of the build and residency established within approximately 45 days of enrollment) warranty deed statement, ad valorem tax statement or mortgage statement. The school shall accept a current gas, electric or water and sewer billing. Telephone billing, television cable billing, personal checks or driver’s license will not be accepted. If utility billings are not available, the school shall accept a statement from the utility company that the services have been established. The letter must be on letterhead and signed by an appropriate official.
Residency Verification by Affidavit
Parent(s)/Legal guardian(s)/Students who cannot provide the necessary information to verify their address because they are residing with a friend or relative on a temporary or permanent basis shall be required to complete a “Residency Verification by Affidavit” form completing a residency verification by Affidavit requires both the homeowner/resident and the parent/legal guardian of the student must sign and each must provide a current valid driver’s license (not expired) or state issued I.D. card. The homeowner/resident shall provide the two (2) proofs of residency as required for all new students. The name on the affidavit must match the name on the proofs of residence. The Parent/Legal guardian shall provide two (2) proofs of residency. Mail (such as bank statement, medical bills, insurance papers, but not personal letters or junk mail), either addressed to the parent at the address claimed as the residence or forwarded by the United States Postal System to the address claimed as the residence, updated lease agreement showing parent/legal guardian and student’s name as occupants. A Residency Verification by Affidavit is valid for the current school year only and is to be renewed each year (during the summer).
Renewal of existing Residency Verification by Affidavit forms takes place over the summer for the upcoming school year. Completion of new Residency Verification by Affidavit forms for the upcoming school year may be completed at the time of enrollment or over the summer months.
The child shall not be enrolled until all necessary documentation has been provided and verified. If the homeowner/MPS resident /parent/legal guardian/student moves, the enrollment of the student is null and void and the student may be immediately withdrawn.
The MPS Administration reserves the right to make a home inspection. MPS may bill the legal MPS resident for the cost of educational services if falsification of the affidavit occurs. Oklahoma State Law specifies that any person who willfully makes a false statement in a “Residency Verification by Affidavit” form shall, upon conviction, be guilty of a misdemeanor punishable by imprisonment in the county jail for not more than one (1) year, or a fine of not more than five hundred dollars ($500.00), or both. The parent must agree to notify MPS immediately upon any change in residence.
The intent to build a home within the Mustang Public School District does not constitute legal residency. If a home is in the process of construction, and a copy of a construction contract with local address can be filed with the school system, a resident shall have approximately forty-five (45) school days from the date of initial enrollment to establish permanent residence in the home under construction. If residency is not established within the allotted time period, the student’s enrollment can be terminated.
Home Language Survey
The parent/guardian(s) of any student enrolling must complete the Home Language Survey for K-12 School Districts.
The Home Language Survey will apply to all years the student is enrolled with MPS. A new Home Language Survey must be completed in the event that a student withdraws from the district and returns at a later date.
In compliance with state and federal laws, if your child meets the state of Oklahoma's definition for "bilingual", your child will be given a language assessment placement test within 30 calendar days at the start of the school year within the first 10 (ten) days of enrollment. If your child qualifies for *ELL (English Language Learners) services, he/she will also participate in the post-testing procedures in the spring. Results of these tests will be provided for the parent's review and will be maintained in the student's cumulative folder and in other district files.
LEP (Limited English Proficient) and EL (English Learners) are interchangeable terms.
ACCEPTANCE OF ELECTRONIC SIGNATURES AND RECORDS - Excerpt from Policy 2222
Electronic or digital signatures can take many forms and can be created using many different types of technology. The authenticity and reliability of electronic signatures relating to transactions are dependent on the accompanying processes, supplemental records, and the overall context in which records are created, transferred, and signed. The Mustang School Board adopts the following policy with respect to the use of electronic records and signatures in connection with its communications with parents, guardians, or other persons having control over a child enrolled in this district.
All children between the ages of five (5) years on or before September 1, and twenty-one (21) years on or before September 1, shall be entitled to attend school free of charge in the district in which they reside.
All children who are at least four (4) years of age but not more than five (5) years of age on or before September 1 and who have not attended a public school kindergarten shall be entitled to attend half-day or full-day early childhood programs at any public school in the state where such programs are offered; provided no child shall be required to attend any early childhood education program. The following paragraphs shall govern early childhood programs:
Children who are at least four (4) years of age but not more than five (5) years of age on or before September 1 shall be entitled to attend either half-day or full-day early childhood programs in their district of residence free of charge as long as the district has the physical facilities and teaching personnel to accommodate the child. For purposes of calculation of State Aid, children in an early childhood education program shall be included in the average daily membership of the district providing the program.
A child who has not reached the age of five (5) years on or before September 1 and who resides in a district that does not offer an early childhood program shall be eligible for transfer to a district where an early childhood program is offered if the district that offers the early childhood program agrees to the transfer. A district offering early childhood programs may refuse to accept a nonresident child if the district does not have the physical facilities or teaching personnel to accommodate the child in an early childhood education class. If the child requesting the transfer has not reached the age of four (4) on or before September 1, the district may refuse to accept the nonresident child if the district determines the child is not ready for an early childhood program. Children who are accepted in a program outside their district of residence as provided in this paragraph shall be included in the average daily membership of the district providing the program for State Aid funding subject to the State Aid formula weight limitations set forth in paragraph 1 of this subsection.
Children who have reached the age of four (4) years on or before September 1 may apply for admittance to Pre-Kindergarten in MPS. The program operates Monday through Friday with half-day sessions. The program is free and follows the MPS’s calendar. Transportation is not provided.
No child shall be enrolled in Kindergarten unless he or she will have reached the age of five year on or before September 1 of the school year. No child shall be enrolled in the first grade unless he/she will have reached the age of six (6) years on or before September 1 of the school year. The superintendent may waive the age requirement for students who wish to enroll in first grade upon parent request and based upon a review of the child’s circumstances.
No non resident and non transferred pupil shall be allowed to attend school in any school district unless a tuition fee equal to the per capita cost of education for a similar period in such district during the preceding year has been paid to the receiving district in advance yearly or by semester as determined by the district board of education of receiving district. If the State Board of Education discovers that such attendance has been allowed without prior payment of the tuition fee in advance as required, no further payment of any State Aid Funds shall be made to the district until such district has shown to the satisfaction of the State Board of Education that all such tuition fees have been paid or that such tuition pupil will no longer be allowed to attend school until the required tuition fee has been paid.
Any parent, guardian, person or institution having care and custody of a child who pays ad valorem tax on real property in any other school district other than that in which that person resides may, with the approval of the receiving board, enroll the child in any school district in which ad valorem tax is paid and receive a credit on the nonresident tuition fee equal to the amount of the ad valorem tax paid for school
district purposes in the school district in which the child is enrolled. Provided, the credit shall not exceed the total amount required for the tuition payment (70-1-114)
Where tuition has been paid to permit the underage child to attend kindergarten in a school district, the child is not entitled to attend first grade free of charge in another district where he does not meet the general minimum age for free first grade attendance required by this section, January 29, 1976 (AG Op. No. 76-132)
Mustang Public Schools does not accept tuition for underage children.
Enrollment of new students can be completed online through the online enrollment system. Central Enrollment office staff will subsequently review and enroll students whose enrollment process is complete. Returning students will fill out online re-enrollment during each spring semester. State law and district policy requires that parents provide the following information at the time of enrollment:
State issued ID or Driver’s License (must be current, not expired)
official birth certificate for all new students enrolling in MPS
two (2) proofs of residence (see New Student Enrollment - Proof of Residency in Residency Policy # 5015)
immunization record that meets the immunization requirements for the State of Oklahoma. For a current guide please contact the Oklahoma State Department of Health Immunization Services at 1-800-234-6196 or their website at http://www.health.ok.gov.
STUDENTS MAY NOT ENROLL WITHOUT COMPLETE IMMUNIZATION RECORDS OR PROOF THAT THE STUDENT IS IN THE PROCESS OF RECEIVING REQUIRED IMMUNIZATIONS. NO EXCEPTIONS WILL BE MADE. Exemptions to the immunization law may be granted in accordance with the state law and State Health Department requirements.
Notification of Changes in Enrollment Information
Please notify the Central Enrollment office with a change of address, custody changes, legal name changes, updated legal documents, phone number changes, emergency contact updates, etc.
Pre Re-Enrollment for Returning Students
Returning students will fill out online re-enrollment during each spring semester. District policy requires 1 (one) proof of residency at re-enrollment in the spring and 1 (one) in the fall.
Enrollment of Students From a School Not Accredited By the Oklahoma State Board of Education
Policy # 5016
A student enrolling in grades 1-8 in the Mustang Public Schools after having attended a school not accredited by the Oklahoma State Board of Education or another state for nine weeks or longer shall be required to be tested by the Mustang Public Schools to help determine grade level placement. A team consisting of the site principal, school counselor and a classroom teacher will evaluate the test scores along with other factors such as age, and social/emotional well-being to determine the best placement for the student.
Students requesting validation of credits from a school not accredited at the high school level (grades 9-12) by the Oklahoma State Board of Education or another state must submit documentation and/or an official transcript from the school to the Principal of Mustang High School. Before a core academic credit will be awarded by Mustang High School on an official school transcript, the student must demonstrate proficiency at a 60% level or above through credit by examination. Exams will only be given in the core academic courses from the non-accredited school that were completed with a passing grade of a D or higher. For the courses where credit by examination is awarded, credit will be documented on an official Mustang High School transcript and will reflect the score earned; i.e., 76% equals a C. Enrollment can then be finished based on courses still needed for graduation requirements.
In addition to the use of achievement testing for core academics, other consideration may be given by the principal or delegated authority to the type of program in which the student participated, the facilities and equipment, types of activities, number of hours per week, etc. for elective credits. Examination results will be kept in the student’s cumulative file.
Policy # 5005
Previous Transfers (prior to January 1st, 2022)
Transfers previously granted by the school board will remain in effect unless the board of education takes action to deny a future year’s attendance based upon discipline, or attendance as addressed within this policy. Parents/Guardians will be notified by July 15th of the district’s decision to deny continuance. This discontinuance can be appealed to the school board according to this policy.
Transfer Application Overview & Timeline
The school district will not accept or deny a transfer based on ethnicity, national origin, gender, income level, disabling condition, proficiency in the English language, measure of achievement, aptitude or athletic ability. Parents/Guardians can request a transfer at any time. Receipt of applications will be documented by the district so that the district may review those applications in the order submitted for purposes of capacity limitations. The administration will notify parents/guardians of the decision to approve or deny within 30 calendar days of request receipt in writing by either hand-delivery, by U.S. Mail or electronic mail. If denied, the notification shall include an explanation including but not limited to any citation to the statute, regulation, or school district policy under which the denial was made; A copy or electronic link of the policy adopted by the district for determining the number of transfer students the school district has the capacity to accept; a copy or electronic link of 210:10-1-18.1 from the Administrative Code; and the date upon which the appeal will be due.
Upon notification of an approved transfer, the parents/guardian has 10 calendar days to initiate enrollment. Failure to do so may result in transfer revocation.
For existing transfers, the district will not require parents to resubmit a new transfer application each school year and will advance the previous application of an enrolled student amending only the grade placement of the student. A student shall be allowed to transfer to a district in which the parent or legal guardian of the student is employed as an employee per 70 O.S. § 8-113.
State law does limit the ability of a student to transfer no more than two (2) times per school year to one or more school districts in which the student does not reside. Exceptions to this limit will exist for students in foster care. Students are legally entitled to reenroll at any time in his or her school district of residence. Any brother or sister of a student who transfers may attend the school district to which their sibling transferred as long as the school district has capacity in the grade level and the sibling does not meet a basis for denial as listed below. A separate application must be filed for each student so that the district can timely consider requests in the order applications are received.
It is the policy of the board of education that any legally transferring student shall be accepted by the district under the following circumstances:
1. The district has the capacity to accept the student at the grade level at the school site;
2. The transferring student has not been disciplined for:
a. violation of a school regulation,
b. possession of an intoxicating beverage, low-point beer, as defined by Section 163.2 of Title 37 of the Oklahoma Statutes, or missing or stolen property if the property is reasonably suspected to have been taken from a student, a school employee, or the school during school activities, or
c. possession of a dangerous weapon or a controlled dangerous substance while on or within two thousand (2,000) feet of public school property, or at a school event, as defined in the Uniform Controlled Dangerous Substances Act.
3. The transferring student does not have a history of absences. “History of absences” means ten or more absences in one semester that are not excused for the reasons provided in 70 O.S. § 10-105 or due to illness.
By the first day of January, April, July and October, the board of education shall establish the number of transfer students the district has the capacity to accept in each grade level for each school site within the district. The number of transfer students for each grade level at each site that the district has the capacity to accept will be posted in a prominent place on the school district’s website. The district shall report to the State Department of Education the number of transfer students for each grade level for each school site which the district has the capacity to accept.
Capacity, determinations are specifically for the purpose of complying with Oklahoma state law (70 O.S. § 18-113.1) establishing guidelines to determine the capacity for Mustang Public Schools to accept transfer students as defined by law. Capacity is not intended to define district decisions related to staffing allocations or class size determinations for non-transfer students.
In making the decision to determine Capacity, the board of education shall review class size limits specified in 70 O.S. § 18-113.1 and multiply those limits times the number of specified classroom teachers employed by the school district at each grade level. If classroom space is not sufficient to accommodate that number of students due to a classroom being disproportionately sized, the district’s capacity numbers will reflect a lesser amount based upon that classroom size. Mustang Public Schools recognizes the need to provide additional support in schools designated as School wide Title I sites. Capacity limits are smaller for these sites as described below.
The following calculations will be used to determine Program Capacity for schools not designated as School wide Title I school sites.
● PK-4th Grades
By site, the number of core grade level teachers per grade level x 20 students = capacity for that grade level.
● 5th -6th Grades
By site, the number of English Language Arts sections per grade level x 20 students = capacity for that grade level.
● 7th-8th Grades
By site, the number of English Language Arts sections per grade level x 25 students = capacity for that grade level.
● 9th-12th Grades
By site, the number of English Language Arts sections per grade level x 28 students = capacity for that grade level.
The following calculations will be used to determine Program Capacity for schools designated as School wide Title I school sites.
● PK-4th Grades
By site, the number of core grade level teachers per grade level x 18 students = capacity for that grade level.
● 5th -6th Grades
By site, the number of English Language Arts sections per grade level x 18 students = capacity for that grade level.
● 7th-8th Grades
By site, the number of English Language Arts sections per grade level x 22 students = capacity for that grade level.
● 9th-12th Grades
By site, the number of English Language Arts sections per grade level x 25 students = capacity for that grade level.
As it relates to Capacity, “Student” is defined as any student currently enrolled in Mustang
Public Schools, regardless of instructional delivery format.
As it relates to Capacity, “English Language Arts” includes all levels of English Instruction for each specific grade level (e.g. English 3 and AP English Language). Self-contained special education courses and special education related teacher maximums are defined elsewhere.
As it relates to Capacity, the “sections” of English Language Arts are defined as one regular class taught by at least one teacher for a time of 1 period in the school day.
Transfer Capacity Review
The school district shall enroll transfer students in the order in which they submit their applications. If the number of student transfer applications exceeds the capacity of the district, the district shall select transfer students in the order in which the district received the application.
Uniformed Military Services - Dependent Children
Students who are the dependent children of a member of the active uniformed military services of the United States on full-time active-duty status and students who are the dependent children of the military reserve on active duty orders shall be eligible for admission to the school district regardless of capacity of the district. Students shall be eligible for military transfer if:
1. At least one parent of the student has a Department of Defense issued identification card; and
2. At least one parent can provide evidence that he or she will be on active-duty status or active-duty orders, meaning the parent will be temporarily transferred in compliance with official orders to another location in support of combat, contingency operation or a national disaster requiring the use of orders for more than thirty (30) consecutive days.
If accepted, a student transfer is granted for the existing school year and may continue to attend in future years. At the end of the school year, the district may deny continued transfer of the student due to disciplinary reasons or a history of absences. Parents will be responsible for transportation for accepted transfers.
If a parent receives notification from the State Department of Education their transfer has been automatically approved due to military, foster care or a teacher employment status situation, Mustang Public Schools may immediately revoke the transfer upon failure to meet qualifying approval criteria outlined in law; teacher hired but never shows for work; military deployment orders are rescinded; etc.
Transfer Denial & Appeal
If a transfer request is denied by the administration, the parent or legal guardian of the student may appeal the denial within ten (10) calendar days of notification of denial to the board of education. The appeal period begins 3 days after notification sent by US mail or the day after a notification sent by email or hand delivered. The appeal to the board of education shall be submitted to the office of the superintendent. The appeal shall include the following: The name, address and telephone number of the parent of the student and the student for whom the appeal is being taken; the date the district gave notice denying the transfer request; the basis for appealing the decision of the school district; and the name, address and telephone number of the legal representative, if applicable. The board of education shall consider the appeal at its next regularly scheduled board meeting if notice is provided prior to the statutory deadline for posting the agenda for the meeting. During the appeal, the board will review the action of the administration to make sure that the district policy was followed with regard to the denial of the transfer. The board of education will meet in an executive session to review the educational records of the student. If the policy was not followed, the board of education shall vote to overturn the denial and the transfer will be granted. Any board vote on the appeal must be taken in open session. The student’s name should not be included in the agenda or in the motion. If the board of education votes to deny an appeal of a request to transfer, the board of education shall instruct the superintendent to provide notification of denial in writing to the parent of the student by either hand-delivery, by U.S. Mail, or by electronic mail. The notification shall include: An explanation, including the legal citation to the statute, regulation, or school district policy under which the denial was made; a copy of the policy adopted by the board of education for determining the number of transfer students the district has capacity to accept; a copy of the State Board of Education’s prescribed form for an appeal; and a copy of 210:10-1-18.1 which identifies the Accreditation standard for appealing the denial of a student transfer. If the board of education votes to uphold the denial of the transfer, the parent or legal guardian may appeal the denial within ten (10) calendar days of the notification of the appeal denial to the State Board of Education. The parent or legal guardian shall submit to the superintendent of the district, a notice of appeal on the form prescribed by the State Board of Education. The superintendent will immediately provide copies of the appeal to each member of the board of education. Upon receipt of notice of an appeal, but not later than five (5) calendar days prior to the date at which the State Board of Education is scheduled to consider the appeal, the board of education may submit a written response to the appeal. Responses should not exceed five (5) pages. If not submitted by the parent, the board of education shall provide a copy of the policy adopted to determine the number of transfer students the district has the capacity to accept in each grade level for each school site within the district. The parent and the school district will have an opportunity to appear in person or by authorized representative or by attorney to address the State Board at the meeting.
A student who enrolls in a school district in which the student is not a resident shall not be eligible to participate in school-related extramural athletic competition governed by the Oklahoma Secondary School Activities Association for a period of one (1) year from the first day of attendance at the receiving school unless the transfer is from a school district which does not offer the grade the student is entitled to pursue as per 70 O.S. § 8-103.2.
A request to transfer to another school in the Mustang district can be submitted any time after April 1 for the following school year. All In-District Transfer requests should be submitted electronically. A link to the online request form will be provided to parents individually upon request. Parents should contact the Mustang Education Resource Center for access to the online transfer request form. A transfer is approved for one (1) school year only. The transfer request process must be completed each year before a child can be considered for a transfer. An in-district transfer may be revoked at any time for disciplinary reasons.
Transfer of Special education Students
If a transfer application is received for a child with disabilities to a school district other than the district of residence of the child pursuant to the Education Open Transfer Act, the following provisions shall apply:
1. The school district shall establish availability of the appropriate program, staff, and services prior to approval of the transfer;
2. Prior to the approval of the transfer of a child on an individualized education program (IEP), a joint IEP conference shall be required between the district of residence and the receiving district; and
3. Upon approval of the transfer, the receiving district shall claim the child in the average daily membership for state and for federal funding purposes and shall assume all responsibility for education of the child.
For state funding purposes, the State Department of Education shall include the appropriate grade level weight and all category weights to which the pupil is assigned pursuant to the provisions of Section 18-201.1 of this title when calculating State Aid pursuant to the provisions of Section 18-200.1 of this title, regardless of whether the receiving district provides education to the student using traditional in-class means or via online instruction. When applicable, the receiving district may apply to the Oklahoma Special Education Assistance Fund for assistance in meeting any extraordinary costs incurred. REFERENCE: 70 O.S. §13-103.
FOREIGN EXCHANGE STUDENTS
Policy # 5025
Unless otherwise prohibited by federal law, Mustang Schools will:
Accept exchange students on J-1 visas, issued pursuant to paragraph (a) (15) (J) of Section 1101 of Title 8 of the United States Code.
Mustang Schools will not accept exchange students on M-1 visas, issued pursuant to paragraph (a) (15) (M) of Section 1101 of Title 8 of the United States Code, which are for vocational or non academic students or F-1 visas, issued pursuant to paragraph (a) (15) (f) of Section 1101 of Title 8 of the United States Code, therefore, MPS is not an I-20 issuing school.
Use the governing regulations set by the United States Information Agency (USIA) for Exchange Visitor Programs as guidelines and standards for local schools.
Have the right to accept or reject any exchange student or sponsoring organization not adhering to the USIA regulations and have the right to reject any exchange student if the student, legal custodian, or legal guardian is not a resident of the district.
Foreign exchange students will be classified as juniors and will not participate in graduation exercises.
SCHEDULE CHANGES (Grades 9-12)
Course schedules should be created with the goal of providing optimal academic growth for a student.
Therefore, requests for schedule changes which result in a student being moved to a course which is, in general, below the intellectual capabilities of the student will not typically be approved. In addition, requests for schedule changes due to a student’s desire to “be with a friend” or to have a specific teacher will also be denied.
Schedule changes are permitted through the first ten (10) days of the semester. Schedule changes will only be considered for legitimate reasons such as a schedule conflict, meeting graduation requirements or an inappropriate placement as determined by a teacher, counselor, or administrator. Any schedule change after the first ten (10) days of the semester will require administrative approval. See procedures for the appeal process for a change of schedule after the 10-day deadline.
Schedules may be adjusted if any of the following criteria exist and space is available:
Incomplete schedules or computer errors
Duplication of courses
Student who does not meet prerequisites or does not have teacher approval
Student accepted to a special program (e.g., Career Tech)
Student placed with a teacher under whom the student previously received a failing grade
A student’s desire to take a more challenging course (no reversal at a later date)
Appeal Process for a Schedule or Teacher Change Following the 10-Day Deadline
A conference with parent(s), student, teacher, and an administrator is required. During this conference, the problem/concern will be discussed, and a plan will be formulated to assist the student and teacher in addressing the concern through mutual effort. This plan must remain in effect for a minimum of six (6) weeks before re-evaluating the situation.
If the parent feels the above plan has not been successful, he or she may contact the administrator in writing to communicate his or her continued concerns. The principal will determine, based on communication with the parent, student and teacher, whether a schedule change is in the best interest of the student.
PROFICIENCY-BASED PROMOTION/CREDIT BY EXAMINATION
Policy # 5065
Upon the request of a student, parent or guardian, a student will be given the opportunity to demonstrate proficiency in one or more areas of the core curriculum. Proficiency will be demonstrated by assessment or evaluation appropriate to the curriculum area. Elementary, middle and high school students who are legally enrolled in Mustang Public Schools and who have not previously received instruction in the requested course/grade level will qualify to request proficiency based promotion. Proficiency for advancing to the next level of study will be indicated by a 90 percent or comparable performance on an assessment or demonstration. The opportunity for proficiency assessment will be provided at least twice each school year. Application for testing must be made at least fourteen (14) days prior to the testing date. Students shall have the opportunity to demonstrate proficiency in the following core areas as identified in 70 O.S.11-103.6:
Students demonstrating proficiency in a core curriculum area will be given credit for their learning and will be allowed to advance to the next grade/level of study. The school will confer with parents in making promotion/acceleration decisions. Students must progress through a curriculum area in a sequential manner. If proficiency is demonstrated, the notation to be placed on the student’s permanent record/transcript will be a letter grade of an “A.” The credit(s) shall count toward meeting the requirements for the high school diploma.
Students who do not demonstrate proficiency will be allowed to request testing during the next assessment period. Failure to demonstrate proficiency will not be noted on the student’s transcript.
Application forms, testing dates and other information are available from the school counselor.
In accordance with the Reading Sufficiency Act of the state of Oklahoma and the policy of the Mustang Board of Education, the following criteria for the selection of students to be promoted to the next grade level, retained in their current grade, or denied course credit, will be used in the Mustang School District.
Mustang Public Schools will comply with the laws and rules applicable to the Reading Sufficiency Act.
Students in grades K-4:
Any first grade, second grade, or third grade student who demonstrates end-of-year proficiency in reading at the third-grade level through a screening instrument which meets the acquisition of reading skills criteria shall not be subject to retention. Upon demonstrating proficiency through screening, the district shall provide notification to the parent(s) and/or guardian(s) of the student that they have satisfied the requirements of the Reading Sufficiency Act and will not be subject to retention pursuant to this section.
If a third-grade student is identified at any point of the academic year as having a significant
reading deficiency, which shall be defined as not meeting grade level targets on a screening instrument which meets the acquisition of reading skills criteria, the district shall immediately begin a student reading portfolio and shall provide notice to the parent of the deficiency.
If a student has not yet satisfied the proficiency requirements of this section prior to the completion
of third grade and still has a significant reading deficiency, as identified based on assessments administered, and has not accumulated evidence of third-grade proficiency through a student portfolio or is not subject to a good-cause-exemption, then the student shall not be eligible for automatic promotion to fourth grade.
The minimum criteria for grade-level performance of third grade students pursuant to the Reading Sufficiency Act shall be that students are able to read and comprehend grade-level text. To determine the promotion and retention of third-grade students, the State Board of Education shall use only the scores for the standards for reading foundation/processes and vocabulary portions of the statewide third-grade assessments.
A student not eligible for automatic promotion and who does not meet the criteria established by the Commission for Educational Quality and Accountability on the reading portion of the statewide third-grade assessment may be evaluated for probationary promotion by a Student Reading Proficiency Team. The student shall be promoted to the next grade if the team members unanimously recommend probationary promotion to the school principal and district superintendent for approval. If a student is allowed a probationary promotion, the team shall continue to review the reading performance of the student and repeat the requirements of this paragraph each academic year until the student demonstrates grade-level reading proficiency, as identified through a screening instrument which meets the acquisition of reading skills criteria, for the corresponding grade level in which the student is enrolled or transitions to a locally designed remediation plan after the fifth grade which shall have the goal of ensuring that the student is on track to be college and career ready.
Students who do not meet the performance criteria established by the Commission for Educational Quality and Accountability on the reading portion of the statewide third-grade assessment and who are not subject to a good cause exemption shall be retained in the third grade and provided intensive instructional services and supports.
A third grade student may be promoted for “good cause” if the student meets one of the following statutory exemptions:
English language learners who have had less than two years of instruction in an English language learner program;
Students with disabilities whose individualized education plans, consistent with state law, indicates that the student is to be assessed with alternative achievement standards through the Oklahoma Alternate Assessment Program (OAAP);
Students who demonstrate an acceptable level of performance on an alternative standardized reading assessment approved by the State Board of Education;
Students who demonstrate through a student portfolio, that the student is reading on grade level as evidenced by demonstration of mastery of the state standards beyond the retention level;
Students with disabilities who participate in the statewide criterion-referenced tests and who have an individualized education plan that reflects that the student has received intensive remediation in reading and has made adequate progress in reading pursuant to the student’s individualized education program.
Students who have received intensive remediation in reading through a program of reading instruction for two (2) or more years but still demonstrate a deficiency in reading and who were previously retained in prekindergarten for academic reasons, or in kindergarten, first grade, second grade, or third grade.
Students who have been granted an exemption for medical emergencies by the State Department of Education.
For other students in grades K-4 who do not fall under the Reading Sufficiency Act guidelines:
A classroom teacher may recommend promotion or retention of a student.
A placement committee which may consist of a principal, counselor, and teacher(s) shall determine if a student is to be assigned to the next higher grade.
The committee shall consider grade level achievement, standardized test scores, attendance records and other criteria as needed. Penmanship, art, music and physical education grades are not included in the core subjects when considering retention.
A conference with parent(s) or guardian(s) will be held prior to the retention of any student.
Students in grades 5-8:
A conference with parent(s) or guardian(s) will be held prior to the retention of any student.
Considerations for retention will include: grade level achievement, standardized test scores, attendance records and other criteria as needed.
Students in grades 9-12:
PROMOTION/RETENTION APPEAL PROCESS
Whenever a school or placement committee recommends that a student be retained at the present grade level or promoted to the next grade level, the parent (s) or guardian, if dissatisfied with the recommendation, may appeal the decision by complying with the district’s appeal process. The decision of the Board of Education/Board Hearing Officer or designee shall be final. The parent(s) or guardian may prepare a written statement to be placed in and become a part of the permanent record of the student stating the parent(s)’s or guardian(s)’s reason(s) for disagreeing with the decision of Board of Education/Board Hearing Officer or designee.
In Order to appeal the school’s decision, a written request specifying the reason(s) for the appeal must be submitted to the Board of Education/Board Hearing Officer or designees for promotion / retention within three (3) days.
Upon receipt of the appeal, the Board of Education/Board Hearing Officer or designee shall schedule an appeal conference.
During the appeal conference the Board of Education/Board Hearing Officer or designee reserves the right to include additional district administration.
During the appeal conference, the student’s parent(s) shall have the right to provide any new information relating to the established criteria as to why the recommendation of the school is inappropriate.
The student shall have the right for representation. If legal counsel is to be present in the meeting, MPS requires a twenty-four (24) hour notice to exercise the option for legal counsel representation.
Upon full review of the matter, the Board of Education/Board Hearing Officer or designee shall determine if the placement of the student is appropriate.
The Board of Education/Board Hearing Officer or designee may uphold, or overrule the placement. The student and the student’s parent(s) shall be notified in writing within five (5) days of the decision.
The decision of the Board of Education/Board Hearing Officer or designee shall be final and not subject to any further appeal.
70 O.S. §24-114.1
70 O.S. §1210.508C
APPEAL OF ATTENDANCE RECORD
Appeal of Attendance Record: A written appeal concerning attendance must be made to the Appeal Committee within 10 days from the last day of the semester. The appeal form is located on the High School website. Instructions for the process of submitting the form to the Appeal Committee is located on the form. Doctors’ notes should be submitted to building secretaries throughout the semester. Original doctor’s notes or other documentation should be kept for your own records. An appeal committee consisting of an administrator, teacher and counselor will review the merits of the appeal and submit a final decision to the site administrator. The decision of the committee is final.
OFFICIAL WITHDRAWAL FROM SCHOOL
If a student plans to request withdrawal from school, the parent/guardian of the student must notify the school. The student will then receive a withdrawal slip to present to each of his/her teachers and counselor. The teachers will record a withdrawal grade, which will be the grades earned during the current semester. If he/she has any state owned books, library or departmental books or supplies, he/she must return them to the counseling office. After he/she gets his/her teacher’s and counselor’s signatures on the slip, he/she must present it to the principal for approval.