Each slide has a layout that controls text boxes and placeholders.

To apply a layout:

Slide → Apply layout

Using layouts keeps slides consistent and aligned.

Themes control:

• Fonts

• Colors

• Background styles

To change:

Slide → Change theme

Choose a theme before building your full presentation.

Slide → Edit theme

This allows you to:

• Adjust master fonts

• Change slide templates

• Update formatting across all slides

Changes made in the theme builder affect the entire presentation.

View → Guides

Guides help:

• Align objects evenly

• Maintain spacing consistency

• Keep layouts clean

Insert →

• Image

• Shape

• Text box

• Chart

• Table

• Video

Use charts to connect directly to Google Sheets.

Select multiple objects → Arrange → Align or Distribute

This keeps spacing even and slides professional-looking.

Move items:

• Forward

• Backward

• To front

• To back

Useful for overlapping images and shapes.

Click Present in the top-right corner.

Options:

• Present from beginning

• Present from current slide

• Presenter view

Presenter view shows:

• Speaker notes

• Timer

• Next slide preview

Useful when connected to a projector or second monitor.

Add notes below each slide.

Notes are visible in Presenter view but not to the audience.

File → Version history → See version history

Restore earlier versions if needed.

Before major edits or presentations:

File → Version history → Name current version

Helpful before:

• Staff meetings

• Board presentations

• Public sharing

Right-click a slide → Duplicate slide

Useful for consistent formatting.

File → Import slides

Pull slides from another presentation without recreating content.

Insert → Link → Slides in this presentation

Create navigation buttons between slides.

Useful for:

• Interactive lessons

• Choice boards

• Training decks

File → Download

Choose:

• PowerPoint

• PDF

• Image files

Helpful when sharing outside Google Workspace.