To create a new Meet video meeting or add a link in a Google Calendar event, you must be signed in to a G Suite account.

Create a Meet via Calendar

When you add a guest to an event, a video meeting link and dial-in number are added automatically.

1. Go to Google Calendar > Create

2. On the Guests tab, click Add guests > enter email addresses

3. Click Save

4. Click Send to send the invites

Create a Meet via Meet

1. Go to meet.google.com

2. Click Join or start a meeting

3. Enter a name > Click Continue

4. Click Join now

5. To add someone to a meeting, choose an option:

Click Copy joining info and paste the meeting details into an email or another app.

Click Add people and choose an option: Under the Invite section, select a name or enter an email address and click Send invite. Under the Call section, enter a phone number and press Call.

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Select a participant from the filmstrip to mute, pin, or remove the person.

Pin a participant: Click Pin in a participant's thumbnail image to pin them to the top of the list.

Remove a Participant: (video organizer only) in a video meeting, click the Back arrow, hover over the person, and click Remove.

Mute a participant’s microphone: next to the person’s thumbnail, hover over their volume icon and click Mute.

Things to Note:

Muting: You cannot unmute another person. Phone participants can press *6 to unmute their phone.

Mobile Devices: Rotate your iPhone, iPad, Android to landscape mode, and tap a participant’s image to see additional controls, such as mute, pin, or Remove.

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Live Captions, Layouts

Layouts: Each user has the ability to customize their view using the Layouts feature.

Captions: When you turn on captions, a closed caption text menu will appear at the center bottom of the screen.

Teachers can record when signed in to their G Suite account.

1. Open Meet and start or join a meeting. You can also join a scheduled Meet from Calendar.

2. Click More (three dots located at bottom right) > Record Meeting

3. Ask for Consent > Accept

4. Wait for the recording to start.
   Other participants are notified when the recording starts or stops.

5. To stop the recording: Click More > Stop Recording The recording also stops when everyone leaves the meeting.

Things to Note:

Drive: Recordings save to the meeting organizer’s My Drive > Meet Recordings folder.

Gmail: An email with the recording link is sent to the meeting organizer and the person who started the recording.

Calendar: If the recording starts during the scheduled meeting time, the recording is automatically linked in the Calendar event. Meeting participants who are in the same organizational unit as the meeting organizer are automatically granted access to the recording.

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If you use Hangouts Meet and Google Calendar, you can add view-only live streaming to an event for up to 100,000 people.

Note: Only guests within your organization can view a live stream from your organization. Guests in other organizations cannot view your live stream.

1. Open Google Calendar

2. Click Create (plus icon) and add your event details and guests.

3. Click Add rooms, location, or conferencing > Add Conferencing > Hangouts Meet

4. Next to 'Join Hangouts Meet', click the Down arrow > Add live Stream

(Optional) To share the live-stream URL with guests in an email, chat message, or in the event description, click Copy

You can also share the joining information and live-stream link for the meeting by inviting guests to the Calendar event.

5. Click Save

6. During the meeting, select More > Start Streaming. Streaming does not automatically start.

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You can present your entire screen or a specific window in a meeting to share documents, presentations, spreadsheets, and more.

1. Join a video meeting

2. In the bottom-right corner, select Present Now

3. Select Your entire screen or A window.​​

4. Select Share

If your camera is turned on, participants continue to see your video while you're presenting.

5. Stop presenting: In the Meet window, click Stop Presenting

6. In the bottom-right corner, you can also click 'You are presenting' and then 'Stop presenting'

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Engage Your Audience with Q&A

Instead of giving a one-sided talk, get your audience involved by conducting a Q&A session right from Slides. Audience members can submit questions in real time and vote on them during the presentation. If you can’t get through everyone’s questions, just answer the questions with the highest votes.

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You can join video meetings if you were added to the Calendar event, have a Meet link, or if you are in the same organization as the meeting organizer.

Join with a meeting link URL
Click the meeting link sent to you in a chat message or email. Follow the onscreen prompts to join the meeting.

Join from Meet
In Meet, you can select a scheduled event or you can enter a meeting code or nickname.

Join from Calendar
See your scheduled meetings in Calendar and quickly join a video meeting.

1. In Calendar, click the event you want to join.

2. Click Join Hangouts Meet and in the window that opens, click Join Now.

Things to Note:

An existing participant might need to approve you if you try to join another organization’s meeting or don't have a Google account.

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