Online Learning Checklist

Online Learning Faculty Checklist

Find important UMN Morris faculty resources

Find important information at the UMN Morris Faculty and Staff Resources webpage located at https://resources.morris.umn.edu/faculty-and-staff-resources

Sign and return the Intellectual Property (IP) agreement, if needed*

Please return the IP agreement to the Dean’s Office via Robyn VanEps, 315 Behmler Hall. She will work with the Dean to secure the Chancellor’s signature and provide you with a final copy of the IP agreement.

*Note: This is only needed for instructor/developers whose work is considered a directed work. “Directed work shall mean a work agreed upon between the University and faculty creator(s), the creation of which is based on a specific request by the University and which is supported by substantial University resources beyond those customarily provided to faculty in the respective discipline and University unit.”

University of Minnesota Copyright Policy: Background and FAQs: The faculty member owns copyright to all academic works, regardless of their form.

Review information about fair use and copyright

• Can I Use This? What Do I Own?

• Specific Uses: Teaching

• UMN Morris Briggs Library Copyright Assistance

Review the Online Learning website at http://onlinelearning.morris.umn.edu/

This Drupal site is managed by Chlene Anderson. See Online Learning deadlines.

Check your faculty profile on the Online Learning Faculty page:

Send any missing information or changes:

• Education

• 2-3 Areas of Expertise

• Contact Information: Office, Phone, Email, Website (if you have one).

• To get a photo taken for the profile: submit a web service request requesting a photo be taken or send me a photo of yourself as a jpg file.

Review the Online Learning Policies page

This Google site is managed by Chlene Anderson.

Create your learning objectives/learning outcomes

• Creating Course Outcomes (slides)

• Creating Course Outcomes (Webinar Recording)

• Aligned Course Design (UM Center for Educational Innovation)

Design a quality online course - Online Learning Faculty Information Google folder

• Instructional Time per Course Credit

• Expected Student Academic Work per Credit

• UMN Pressbooks: Guidelines for Online Teaching and Design

• The Morris Check: A Guide to Online Course Design

• UMN Morris Checklist for Start of the Term

• Seven Principles for Good Practice in Undergraduate Education

• Free Canvas MINI-MOOC: ADDIE for Instructional Design

• ADDIE: Analysis, Design, Development, Implementation and Evaluation

Create your syllabus

A syllabus is required. Please be sure to adhere to University policy:

• Syllabus Requirements: Twin Cities, Crookston, Morris, Rochester

• Recommended Policy Statements for Syllabi

• Student Conduct Code

• Use of Personal Electronic Devices in the Classroom

• Scholastic Dishonesty

• Makeup Work for Legitimate Absences

  • UMN Morris Procedure

• Appropriate Student Use of Class Notes and Course Materials

• Grading and Transcripts

  • Grade Accountability

• Sexual Harassment

• Equity, Diversity, Equal Opportunity, and Affirmative Action

• Disability Resource Center Information for Faculty and Staff

• Syllabus Statement PDF

• Syllabus Statement Word Doc

• Mental Health and Stress Management

• 10 Ideas for Embedding Evidence-Based Wellbeing Practices into Students’ Academic Lives

• Academic Freedom

• Teaching and Learning: Instructor and Unit Responsibilities

• Teaching and Learning: Student Responsibilities

• Mandatory First Day of Attendance Policy Statement

Tip: For courses that are delivered partially or completely online, instructors have discretion to indicate on the syllabus the specific action(s) a student would need to take within a specified time period (e.g., post an online discussion group on academic matters, initiating contact with a faculty member to ask a question about an academic course topic, submitting an assignment, taking a quiz) in order to be considered as having attended the online course.

Send Chlene Anderson a copy of your syllabus for the Online Learning office file.

Please order books through your division using the normal procedure

• Students may see needed textbooks at https://bookstores.umn.edu/course-materials?store=morris.

• Consider using a textbook from the free open textbook library.

Your Canvas site

Find your Canvas Course Sites at canvas.umn.edu - Each semester, empty academic course sites are automatically generated for all active PeopleSoft sections for every course. Enrollments from PeopleSoft are automatically updated in Canvas approximately every ten minutes. These auto-generated course sites appear on the Canvas dashboard of the primary or secondary instructor assigned in PeopleSoft for that course. These course sites are ready for you to start building in them from scratch, or you may wish to import an existing course site from a previous site.

Tip: Course sites are unpublished and will not be visible to enrolled students until published. Instructors publish their Canvas sites. To hide auto-generated course sites on the Canvas dashboard until they are ready to be worked on, follow these instructions.

Help: If your course site does not appear on your dashboard, reach out to the campus scheduler (Jeri Squier) to ensure you are assigned as the primary or secondary instructor in PeopleSoft.

Auto-generation of unpublished course sites for upcoming terms take place on the following dates:

Fall term: April 16 | Spring term: August 1 | Summer term (including May term): January 3

Getting started in Canvas

• Teach Online UMN Website: Communicate Assess and Evaluate

Tip: Produce a short welcome audio or video for your course. This helps students' orientation to the course.

Canvas Resources

1. Teaching with Technology News Newsletter - subscribe to this newsletter

2. Self-help Guides developed by UMN Office of Information Technology

• Import course content from Canvas to Canvas

• Create and organize content self-help guide

• Assess and grade student work self-help guide

• Communicate with students self-help guide

• Collaborate with groups self-help guide

• Canvas Instructor Guide (PDF) (Revised 01/21/2020)

• Canvas Instructor Guide (Online)

• Canvas Student Guide (Online)

• Canvas: Add Proctorio Remote Proctoring into Navigation (Requires Google Chrome) and Add Proctorio to a Quiz

• Step-by-Step Canvas Quiz Handout (Doc)

3. Video Tutorials - Canvas Video tutorials for almost anything you need to do in Canvas.

4. Add Course Content

• How do I add library resources to Canvas?

• How do I upload a file to a course?

• How do I create a new page in a course?

• How do I add a module?

• What assignment types can I create in a course?

• How do I create an assignment shell in an assignment group?

• What quiz types can I create in a course?

• How do I create a quiz with individual questions?

• How do I create a discussion as an instructor?

• How do I use the syllabus as an Instructor?

• How do I use the calendar as an instructor?

• How do I use the NEW Canvas gradebook?

Making your course accessible

Video formats should be compatible with a wide range of devices--requirements constantly evolve.

• Instructions for captioning media

• Accessible downloadable course materials

• Accessible Microsoft Word, Google Docs, and PDFs

• Accessible Microsoft Powerpoint and Google Slides

Contact Chlene if you plan to include proctored exams for your course

For more about setting up proctored exams, see Online Learning Proctored Exam Information for Faculty.

• If using automated remote proctoring for exams, please review Using Proctorio in Canvas

• Response for international students who want to take an online summer courses

• University of Minnesota Exam Security webpage

• Promoting Academic Integrity in Your Course

Students should be referred to:

• Online Learning Proctored Exam webpage

• Online Learning Proctored Exam Information for Students

Complete your online course development and review start of semester checklist

Work with Chlene as needed to develop your online course materials. Review the UMN Morris Start of Semester Checklist.

Review the Student Course Welcome Letter

You will receive a copy of the Online Learning student course welcome letter for your course linked within your instructor letter. Please review this information and add your revisions. Student course welcome letters are emailed to students by the Online Learning program one week prior to the first day of the term. The student course welcome letter provides students with information about accessing their course, taking proctored exams, if being used, and a checklist depending on student status. Student status checklists are listed below:

● Minnesota high school student - PSEO Student Checklist (no PSEO students in summer courses).

● Student from another University of Minnesota campus - Multi-I Student Checklist.

● Not a degree-seeking student at the University of Minnesota - Nondegree Student Checklist.

● Current degree-seeking student at the Morris campus - UMM Student Checklist.

Manage student enrollment in your course

Class roster how-to guides

• View class rosters

• Print class rosters | Print class roster with photos

• Email students

Permission number and waitlist how-to guides

• Enter class URL

• Manage permission numbers

• Manage waitlists

Publish your Canvas site a few days before the first day of class

Chlene can help students with technical difficulties before the first day of class if you make your site available to students. We suggest opening your course the Thursday before classes begin.

Your students will be automatically “fetched” into your Canvas course site, however, they will not be able to access the site until you “publish your site.”

Set up Virtual Office Hours or Meeting Individually with Students

1. Create a calendar event in Canvas.

2. Attach a Zoom meeting invite to provide a virtual space that any student in your course can join.

Provide academic alerts for students

Provide alerts for students in your course: Academic Alerts: Faculty Concerns (For Students Taking Your Course)

Submitting concerns at the first sign of difficulty gives students the best chance for improvement. Some common reasons for submitting concerns include:

• Student has several absences, irregular attendance, or has stopped attending class

• Assignments, papers, or other work have not been turned completed

• Student has received poor grades on assignments, papers, or exams

• Student is experiencing difficulty outside of the classroom

• Student staff have missed work or expressed other concerns

Log into the online SRT system, eXplorance Blue, to check SRT response rates - remind students to complete the SRT

• UMN Morris Online Learning Course SRTs are conducted online by the University of Minnesota Office of Measurement Services using eXplorance Blue.

  • SRT Process

  • How the SRT is Administered

  • Faculty Instructions for Administering SRT

• Students will receive email notification(s) that courses are ready to be evaluated.

• They will also be sent up to two reminder emails, if they have not yet taken the online SRT.

• Each student and course pair has its own unique link for the SRT.

• Students may take the SRT using a desktop computer, laptop, smartphone or other mobile devices.

• Links to the SRT are not available to a student once they withdraw from a course.

• Faculty action is not needed for online administration, although you may wish to:

  • Log into the online SRT system, EXPLORANCE BLUE, to check response rates

  • Remind students to complete the SRT

  • OMS Guide to Improving Response Rates for Online-Administered SRTs

• All SRTs produce an electronic report for each instructor.

  • The reports for online SRTs contain a summary of all responses, including the open-ended questions.

  • Online SRT reports will be available approximately three weeks after the last class meeting date in the PeopleSoft system. (This is to account for Finals Week and the 72 hour grade submission window.)

  • Connecting your teaching practices with the SRT

Submit grades for your course

Grade how-to guides

• Enter mid-term grades

• Enter final grades

• Upload grades

• Change a grade

• Incomplete Contract (must be initiated by the student) - Incomplete Contract (electronic)

APLUS - Morris APLUS Contact Notes Best Practices Resource

Let us know how we can better assist you in the future

We want to know where we can improve our services. If you have ideas for the improvement of online courses, we welcome your input. Contact us any time throughout the year if you have questions or comments about online courses or the Online Learning program in general.

The Online Learning team thanks you for your commitment to online instruction and serving our online students!

Programming, Registration, Proctored Exams

Chlene Anderson

314 Behmler Hall, 600 East 4^th Street

University of Minnesota, Morris

Morris, MN 56267

anderchl@morris.umn.edu

320.589.6461

Instructional Technology and LMS Support

35 HFA, 600 East 4^th Street

University of Minnesota, Morris

Morris, MN 56267

320.589.6376