Staff Takeout Options
Staff who are leaving the District can utilize Google Drive Takeout and Microsoft OneDrive and OneNote moving features to keep their District files and move them to a personal account before your District account is disabled.
Google Drive Takeout
Note: these videos and steps are the same we share with Students but they will work for staff as well who are leaving the District.
Google Takeout Feature
Google Drive transfer Ownership from District to Personal Account
Handout
Using Google Takeout feature for Google Drive transfer of Ownership from District to Personal Account
TIP! Clean up your Google Drive first before using Takeout. Remember to clean up the Shared With Me area of Google Drive too, these will all get exported in the Takeout process and can take longer depending how many shared with you items you have.
Microsoft Office 365 OneDrive and OneNote
Note: these videos and steps are the same we share with Students but they will work for staff as well who are leaving the District.
OneDrive
Transfer ownership from District Microsoft OneDrive to personal Microsoft Account
OneNote Notebooks
Transfer ownership from District Microsoft OneNote App on Windows to personal Microsoft Account
Ed Tech Tools
Schoology
The user leaving the district can save all their materials to Resources and then perform an export. The export will be in Common Cartridge format for the user to either import to another Schoology account or for other systems. More information on how to perform the export can be found here: https://support.schoology.com/hc/en-us/articles/115015843928-Exporting-Resources
Regarding sharing resources, I did test this out and noticed that once the user is marked inactive the shared resources will still be available. Users can still copy the resources to the Resources or their courses even after the user is marked inactive. Another alternative to sharing resources is creating a Group and uploading the content to Group Resources to allow for easy access to users that may need to reference it later.
Edpuzzle
A teacher could change their email address and Google/Microsoft accounts in their Edpuzzle account so they can keep the account entirely if that works for them. More information on this can be found here: https://support.edpuzzle.com/hc/en-us/articles/360007745391-How-do-I-update-my-personal-information-or-preferences-
They can also disconnect their Google/Microsoft account and connect a personal one on the profile page as well.
Nearpod
When you downgrade from a paid account type to a free one, lessons will be archived on our servers but not accessible to you. The user has the option of saving all lessons as pdfs but they will lose interactive features, user can also change the email address to a personal email.