• Consistent with the government’s health messaging Monash has communicated to all staff and students to only attend campus if they are well.

• Monash continues to reinforce this message by communicating to all staff and students, in order to protect the Monash community, it will be essential that all staff and students who are feeling unwell, do not come to campus.

• Schools and Units to reinforce this message in all correspondence with staff and students.

• Posters to reinforce this message have been placed on the main entrance and similar message has been placed on the LCD screens around the campus.

• All Monash work areas and spaces have been assessed and maximum occupancy numbers determined to meet the relevant activity density quotients and the 1m physical distancing requirements.

• Maximum occupancy posters have been placed on entry doors to spaces and rooms and timetabling has been adjusted to schedule only a “COVID Safe” number of students into a learning space.

• The furniture in the learning spaces and communal areas has been adjusted and signage used to promote the 1m physical distancing requirements.

• Seat unavailable signage has been used in the learning spaces and communal areas to promote the 1m physical distancing requirements.

• All on-campus general public areas have been assessed to determine maximum occupancies limits. Signage of the areas and regular monitoring is in place to ensure the number of people in an area does not exceed its maximum occupancy.

• Food retail outlets on campus have all implemented the relevant density and maximum occupancy requirements for dining, everyone is encouraged to take away instead of dining in.

• Informal social spaces have been modified to meet the 1m physical distancing requirements with tables and chairs reconfigured and excess furniture removed.

• Floor markings have been installed in all areas where staff and students may congregate including queues for service desks, retail outlets, lifts and pantries.

• Contact-free services have been implemented as far as practicable, with physical distancing, hand hygiene and face masks used as control to reduce COVID-19 transmission.

• Monash staff and students are required to complete a return to campus OHS induction which includes instruction on the physical distancing requirements on campus.

• The requirement of wearing a face mask is mandatory on Monash campuses and buildings, and has been communicated and implemented in all areas of the University.

• Staff and students are expected to attend campus with their own appropriate face mask which must cover the nose and mouth.

• The campus community is monitoring the compliance with the mandatory face mask requirement. Campus security provide anyone a mask if they enter the campus without their own mask.

• Screens and barriers have been installed where a risk assessment has determined it provides an additional protective barrier at the high volume, public service desk points.

• Monash University has deployed hand sanitiser stations across all its campuses and buildings to ensure all staff and students have multiple opportunities to hand sanitise when entering a building or workspace and during their activities on campus. This includes stations at the entrance to buildings, entry and exits of lifts, main stair landings and in office, laboratory and teaching spaces.

• Good hygiene posters and online OHS inductions have been used to reinforce the key health messages to help slow the spread of COVID-19.

• The University cleaning team is ensuring adequate soap and tissue paper are available in all washrooms.

• Posters have been displayed in all washrooms, visible areas and above hand sanitiser stations showing the correct method of washing or sanitising hands.

• Monash has developed a new campus cleaning regime increasing the cleaning on all campuses and sites to incorporate the extensive cleaning guidelines.

• Monash has secured sufficient supply of all cleaning products and has increased the products held on site to manage peak demands.

• Routine inspections are undertaken to ensure the quality of the cleaning is maintained.

• All areas of the University have undertaken risk assessments of their activities and this assessment includes the identification of items that are shared between people. Where possible, these items have been replaced with alternatives methods or processes.

• The University’s ACMV systems have been adjusted to maximise the fresh air intake and increase the number of air changes in buildings. The large centralised ACMV systems have been programmed to provide daily full fresh air purges of buildings.

• The filter systems are regularly maintained and changed to ensure effective filtration.

• A range of outdoor spaces has been used as a waiting area to control indoor social crowding.

A COVID-19 operational team has been established and meets regularly to assess and manage the ongoing impact of COVID-19 on the University’s business.

A detailed management plan has been developed for a positive or suspected case of COVID-19. The plan includes:

• Reporting procedures for staff and student

• Establishment of a case management team

• Care of the affected staff member or student

• Engagement with the Ministry of Health of Malaysia (MoH)

• Management of internal communications, cleaning and building access

• Reporting and monitoring

Recording attendance - Monash has developed a range of strategies to record the attendance of staff, students, contractors and other visitors to our campuses and sites. This includes QR code scanning, door swipe access recording, visitor logs and contractor sign in/out logs. This information will be utilised to assist MoH and Monash to identify close contacts.

Workplace reporting - Anyone who suspects they may be infected with Covid-19 should seek medical advice immediately and notify Occupational Health, Safety and Environment (OHSE) by calling 03-5514 6040 (24 hours).

Cleaning - Monash has engaged specialised cleaning companies to undertake cleaning in response to a result of a positive COVID case. The companies have trained personnel and have inspected the key areas of the University to understand the size and complexity of some of our buildings or spaces in preparation for deep cleaning should it be required.

Refer to the poster below for your role in COVID-19 chain.

• Monash has implemented a “Work From Home” strategy consistent with government guidelines and has established a range of HR procedures and resources to support staff working from home.

• Monash has developed a transitioned return to work approach for teams as part of its reactivation approach.

• Where applicable work schedules have been developed and implemented to reduce the interaction of staff between shifts and/or teams to reduce the spread of COVID-19.

• For work areas with cross-campus responsibilities, alternative arrangement has been made to minimise the movement of staff between campuses and sites.

• Cross-team communication has moved to online formats.