Coal Aston Village Hall Room Hire: 01246-912464 *CALive Events: 01246-410611 / 411526 *Contact: cavh-messages@googlegroups.com *Price Change 1/7/2025
An account for the total hiring charge will be sent to the Hirer as confirmation of the booking. This account should be paid within seven days prior to the date of the function.
The hirer will be liable to pay the total hire charge if the booking is cancelled by him/her, except that if the cancellation occurs more than twenty-eight days prior to the date of the function the liability of the hirer will be limited to 50% of the total cost.
See the Cancellation Clause below - in practice it is rare for any cancellation charges to be made where the 'cancellation is deemed to be reasonable'.
Customers making regular block bookings will receive a fully priced 'Proforma' when making multiple bookings into the future but unless otherwise requested will be invoiced monthly in advance.
By this method customers can confidently make future bookings to preserve the dates and times they require knowing that their booking can be changed before they are asked to pay.
We encourage customers to make suitable arrangements to avoid changes and cancellations to their original 'Proforma Booking' where the person or persons who stand-in for them are aware of and assume the same responsibilities as the hirer in accepting our Condition of Letting.
All changes to the arrangements outlined in the Booking Acknowledgement and the associated Proforma Invoices cost money and the Trustees reserve the right to introduce and apply an administration charge should this become necessary. Customers will be advised if this is introduced.
If the Hirer wishes to cancel the booking before the date of the event and the CAVHcio Management Committee is unable to conclude a replacement booking, the question of the payment or the repayment of the fee shall be at the discretion of the CAVHcio Management Committee.
The Committee reserve the right to cancel this hiring by written notice to the Hirer. For example, this could occur in the event of the premises being required for use as a Polling Station for a Parliamentary or Local Government election or by-election.
In any such case the Hirer shall be entitled to a refund of any deposit already paid, but CAVHcio Management Committee shall not be liable to the Hirer for any resulting direct or indirect loss or damages whatsoever.
The Management Committee reserves the right to refuse any application for use of the Hall, without giving reason, or to cancel any letting, in which event any fees will be refunded.
Subject to this, all claims, statutory or otherwise, are excluded. Responsibility will not be accepted for any loss which the hirer may have or contend he/she has suffered as a result of the cancellation.