How to Edit and Update This Google Site

Use this process to keep the intranet content accurate and up to date. Only approved team members with edit access should follow these steps.

🔐 1. Access the Google Site Editor

• Go to: https://sites.google.com

• Click on the site titled “Mediapoint Intranet” (or your site name).

• You'll be taken to the edit mode (look for the grey toolbar at the top).
  
  

✏️ 2. Edit Existing Pages

• On the right, click the Pages tab.

• Navigate to the page you want to update.

• Click into the section or text box you want to edit.

• Make your changes. Use:

  • Text box for general content

  • Images via the 🖼️ "Images" button

  • Layouts to rearrange page structure

Tip: Use Headings and Divider lines for clarity.

➕ 3. Add a New Page

• In the Pages tab, click the ➕ (plus) button at the bottom.

• Name your page (e.g. "Printer Setup - Label Cutter").

• Choose whether it’s a top-level page or a subpage (drag to nest if needed).

• Add content using the Insert tab on the right.

🧩 4. Link to Documents or Forms

• Use the Insert > Button to create quick links to:

  • GembaDocs PDFs

  • Google Forms

  • Google Drive files (make sure sharing permissions allow staff to access)
    
    

🖼 5. Add Icons or Emojis to Page Titles (Optional)

• In the Pages tab, click the ⋮ (3 dots) next to a page name > Rename

• Add an emoji in the title (e.g., "📦 Inventory Guide")
  
  

📤 6. Publish Your Changes

Changes made in edit mode are not visible until you publish.

• Click the Publish button (top right)

• If prompted, review what’s changed

• Click Publish again to confirm

🛡 7. Who Can Edit This Site?

• Only authorized editors can make changes. To update editors:

  • Click the Share icon (top right) in edit mode

  • Add or remove users under the Draft section

✅ Best Practices

• Keep headings consistent across pages

• Use bullet points and bolding to highlight steps

• Add screenshots or icons where helpful

• Always preview before publishing (click the 👁️ Preview icon)