Roles & timeline for internship implementation

Roles and Timeline for Internship Implementation

Before the Internship Experience

WBL Coordinator

· Review career assessment results.

· Identify interested and qualified students.

· Assist students in identifying career interests.

· Cultivate community partnerships to help secure contacts for students.

· Use the workplace evaluation checklist to screen potential employers.

· Counsel students regarding job-placement and interview techniques.

· Orient student to expectations, including safety requirements (e.g., personal protective equipment).

· Confirm logistics, including transportation for students, parent/guardian permission, and emergency contact information.

· Encourage students to share information regarding supports and accommodations needed to be successful in the workplace so that the employer may be aware of student needs (e.g., health issues or dietary restrictions).

· Finalize each student internship training agreement and training plan with the student, parent/guardian, and employer.

Student

· Research the industry and workplace prior to the internship.

· Identify internship opportunities of interest.

· Submit required forms.

· Develop a résumé.

· Complete an internship application and participate in an interview.

· Conduct interview follow up (e.g., send a thank-you note, make a follow-up phone call to check status of application).

· Upon acceptance of an internship offer, complete any required federal and state tax forms.

· Participate in orientation activities required by the employer.

Employer

· Communicate expectations and confirm logistics with WBL coordinator.

· Create job description.

· Work the WBL coordinator and student on the training plan, citing specific goals and benchmarks.

· Interview and select the intern.

· Orient intern to the workplace and position.

During the Internship Experience

WBL Coordinator

· Track interns’ hours.

· Evaluate student progress.

· Observe students at workplace.

· Conduct progress conferences.

· Maintain communication with employer.

· Comply with applicable local, state, and federal laws

Student

· Provide updates to WBL coordinator.

· Participate in progress conferences.

· Maintain expected hours of work and school attendance.

· Reflect on the connection between what is learned at school and at the workplace.

· Comply with all workplace rules and exercise workplace readiness skills.

· Record observations of career and workplace.

· Document WBL hours.

Employer

· Participate in progress conferences.

· Supervise and assist student in working toward learning objectives.

· Document and assess student performance.

· Coordinate and communicate with WBL coordinator.

· Comply with applicable local, state, and federal laws.

After the Internship Experience

WBL Coordinator

· Evaluate student performance.

· Collect documentation.

· Submit reports as required.

Student

· Complete feedback and reflection assignments.

· Update résumé based on new skills and experiences gained.

Employer

· Complete feedback and evaluation forms.

Forms:

1. ● U.S. Department of Labor: Internship Programs Under the Fair Labor Standards Act

2. ● Internship Employer Participation Form

3. ● Internship Training Plan (required only for internships of 280 hours or longer)

4. ● Internship Training Agreement (required)

5. ● Internship Time Log

6. ● Internship Feedback and Reflection for Students